Nursing Administrative Assistant

Lakeshore Residence; Belle River; On-site; CAD 40,000 - 55,000; Full time

Job summary

A new healthcare facility in Belle River, Ontario, seeks a Nursing Administrative Assistant to support day-to-day administrative functions. This role involves scheduling, compliance monitoring, and assisting with staffing and HR reports. Candidates should have a high school diploma, familiarity with computer programs, and effective communication skills. The position offers competitive wages and a chance to work in a compassionate environment focused on meaningful care.

Benefits

Competitive wages

Comprehensive benefits

Opportunities for growth

Exclusive perks

Qualifications

• Graduate with courses in typing and mathematics.
• Nursing background is an asset.
• Experience in long-term care is a benefit.

Responsibilities

• Maintain scheduling and payroll for nursing personnel.
• Assist with nursing department communications.
• Ensure compliance with CARF Canada standards.
• Support recruitment and orientation.
• Monitor HR performance indicators.

Skills

Typing

Mathematics

Computer hardware and software

IT support and troubleshooting

Analytical skills

Organizational skills

Effective communication

Education

High School diploma or G.E.D.

Tools

Microsoft NT

Microsoft Office

Job description

Making EVERY Moment Matter™ for those who call our Residence home.

About Us:At Lakeshore Residence, we believe that each day is an opportunity to create moments of joy, connection, and purpose for the people who call the Residence home. We’re looking for a compassionate, collaborative Nursing Administrative Assistant who values meaningful relationships and understands that care is as much about heart as it is about skill. Located in beautiful Belle River, Ontario, this brand-new Residence, opening in 2026, will offer 96 single occupancy rooms with ensuite, and 64 shared rooms, each designed for comfort and dignity. Residents will enjoy 24-hour nursing care alongside a range of personalized supports that help them live well, feel valued, and stay connected to what matters most in their lives.

Why Join Us?

Competitive wages that recognize your skills and dedication

Comprehensive benefits to support your health and well-being

Opportunities for personal and professional growth to help you thrive in your career

Exclusive perks that make your work life more enjoyable

Scope of the Role:

The Administrative/Nursing Assistant reports to the Director of Care and is responsible for assisting with all the day‑to‑day facility‑wide and nursing administrative functions. Also responsible for developing, defining, implementing, and supporting information technology strategic solutions in the Home in conjunction with Information Technology Solutions Providers.

Responsibilities:

• Completes and maintains scheduling and payroll for all nursing personnel.
• Assists in the production and distribution of nursing department communications under the direction of the Director of Care.
• Ensures compliance with CARF Canada and long‑term care standards
• Assists with staffing variance reports and annual IT‑related budgeting
• Maintains appropriate staffing levels and efficient use of resources
• Supports recruitment, orientation, and retention
• Applies knowledge of relevant legislation and collective agreements
• Uses strong problem‑solving, conflict resolution, and team‑building skills
• Helps set organizational technology objectives
• Promotes a positive, team‑focused work environment
• Participates in management and leadership meetings
• Prepares reports and documentation for the Executive Director and Director of Care
• Oversees information systems operations and coordinates IT service contracts
• Educates staff on Ministry standards, quality improvement, and new policies
• Monitors HR performance indicators and nursing absenteeism
• Understands and works to improve quality indicators, including publicly reported ones
• Ensures documentation systems meet quality and compliance standards
• Tracks IT performance indicators and supports continuous improvement
• Other duties as assigned and or as indicated in the Job Task Inventory.

Qualifications:

• High School graduate or G.E.D. with courses in typing and mathematics. A nursing background is an asset.
• Working knowledge and high comfort level to use computer hardware and software programs.
• Sense of responsibility, integrity, and confidentiality.
• Excellent knowledge of Microsoft NT, Microsoft Office.
• Experience with IT support and troubleshooting.
• Long Term Care background is an asset.
• Analytical, problem solving and strong decision‑making skills.
• Strong organizational skills.
• Effective communication skills, both verbally and written.
• Possess cultural sensitivity and awareness.

Compliance & Health Requirements:

A current Vulnerable Sector Check (including a Criminal Background Check) completed within the past six months, or willingness to obtain one. TB test results dated within the last six months, or within 14 days of hire; alternatively, a chest X‑ray completed within the last year, in accordance with Public Health guidelines. Proof of all required vaccinations must be provided. Staying "up to date" with recommended vaccines is strongly encouraged. Requirements are subject to change based on Employer directives.

We look forward to speaking with you and Making Every Moment Matter™. Although we appreciate all applicants' interest, only those selected for further consideration will be contacted.

We strive to be diverse, inclusive, fair, equitable and accessible by addressing barriers and promoting dignity and respect for all. If you require accommodation at any time during the recruitment process, please contact the hiring manager.