NJ Project Coordinator/Admin in New Brunswick

Energy Jobline ZR; New Brunswick; On-site; CAD 70,000 - 99,000; Full time

Job summary

A project management consulting firm is seeking a Project Coordinator for their Pharma Capital Projects Team. The role involves providing administrative support and coordinating project activities. Ideal candidates will have strong organizational and communication skills, and knowledge of project management tools. Experience in biopharma or engineering is advantageous. Compensation is based on relevant experience.

Qualifications

• Strong project management skills and attention to detail.
• Ability to communicate effectively with various teams.
• Familiarity with biopharma or engineering fields is a plus.

Responsibilities

• Coordinate day-to-day activities related to capital projects.
• Create and manage purchase orders using SAP.
• Organize site activity reports and manage site communications.
• Collect and verify engineering project maps.
• Support project teams with administrative tasks.

Skills

Excellent verbal and written communication skills

Excellent organizational skills

Excellent interpersonal and teamwork skills

Ability to organize, prioritize, and complete tasks in a timely manner

Basic knowledge of project management concepts and tools

Knowledge of SAP

Knowledge of purchase order and invoicing principles

Intermediate level experience with MS Office or similar software

Experience in coordinating projects, activities, and/or events

Experience or education related to biopharma, engineering, or industrial manufacturing

Education

Associate or bachelor’s degree

Tools

SAP

MS Office

Smartsheet

Job description

Position

Project Coordinator – Pharma Capital Projects Team Business Administration Support

Location

New Brunswick, NJ (on site in Lawrenceville, NJ)

Position Summary

The Spear Group has an exciting career opportunity for an experienced business administration and project support professional to join a team of pharmaceutical manufacturing capital project engineering leaders and provide various project coordination support, on‑site, in Lawrenceville, NJ. The ideal candidate will provide project and administrative support to the Pharma Director of Engineering/Capital Projects and to the overall Capital Project Management team reporting to the above‑mentioned Director.

Key Responsibilities

Project Support: Work with Capital Project Director and Leads to coordinate the day‑to‑day activities related to multiple capital projects:

• Create PO’s for Project Managers: Utilizing SAP, create PO’s for Project Manager and outside vendors operating as the pharmaceutical company’s agent; track PO status; distribute invoice copies for approval; track invoicing against PO’s and monitor payments.
• Bi‑weekly Site Communication: Collect and organize site activity reports; gather input from PM’s; provide input to Communications Department for sitewide distribution; manage sitework/closures and traffic changes.
• Engineering Project Map: Provide input and verify Engineering project maps.
• Project Photos in SCOPE: Collect progress photos; review for compliance; coordinate approval with Security; post/upload into SCOPE.
• Other: Liaison to Safety and Security; coordinate/assist summer interns; order office supplies; register guests with Security; provide proactive project team support—schedule meetings, develop agendas, distribute materials, capture minutes, track assignments, and request updates.

Required Experience and Education

• Excellent verbal and written communication skills.
• Excellent organizational skills.
• Excellent interpersonal and teamwork skills.
• Ability to organize, prioritize, and complete tasks in a timely manner.
• Basic knowledge of project management concepts and tools.
• Knowledge of SAP is a plus.
• Knowledge of purchase order and invoicing principles.
• Intermediate level experience with MS Office, Smartsheet, or similar project management software.
• Demonstrated experience in coordinating projects, activities, and/or events.
• Experience or education related to biopharma, engineering, or industrial manufacturing is a plus.

Education

Associate or bachelor’s degree but not required.

Compensation

Based on relevant experience.

EQUAL OPPORTUNITY EMPLOYER

The Spear Group, Inc. is an Equal Opportunity Employer. All personnel actions are affected without regard to race, color, religion, sex, national origin, age, disability or veteran status. The company complies with federal, state, and local civil rights laws and fosters an inclusive workplace.

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