NJ Project Coordinator/Admin

The Spear Group; New Brunswick; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading project support organization in Canada is seeking a Business Administration Support professional for the Pharma Capital Projects Team. Responsibilities include coordinating project activities, managing purchase orders, and providing administrative support to ensure timely completion of tasks. Candidates should possess excellent communication and organizational skills, along with a strong proficiency in project management tools. Experience in the biopharma or industrial manufacturing sectors is preferred.

Qualifications

• Strong verbal and written communication skills.
• Proficiency in organizing and prioritizing tasks.
• Intermediate level experience with project management software.

Responsibilities

• Coordinate day-to-day activities related to capital projects.
• Track and manage purchase orders and invoices.
• Provide project team support by scheduling meetings and tracking progress.

Skills

Excellent verbal and written communication skills

Excellent organizational skills

Excellent interpersonal and teamwork skills

Ability to organize, prioritize, and complete tasks

Basic knowledge of project management concepts

Knowledge of SAP

Education

Associate or bachelor's degree preferred

Tools

MS Office

Smartsheet

Job description

Overview

Career Opportunities with The Spear Group

Careers At The Spear Group

Current job opportunities are posted here as they become available.

Position

Pharma Capital Projects Team Business Administration Support

Location

New Brunswick, NJ Area

Position Summary

The Spear Group has an exciting career opportunity for an experienced business administration and project support professional to join a team of pharmaceutical manufacturing capital project engineering leaders and provide various project coordination support, on-site, in Lawrenceville, NJ. The ideal candidate will provide project and administrative support to the Pharma Director of Engineering/ Capital Projects and to the overall Capital Project Management team reporting to the above-mentioned Director.

Key Responsibilities

Project Support: Work with Capital Project Director and Leads to coordinate the day-to-day activities related to multiple capital projects:

• Utilizing SAP, create PO’s. For Project Manager and outside vendors operating as the pharmaceutical company’s agent
• Track the status of the PO’s
• Distribute advanced copies of invoices for approval
• Track invoices against the PO’s monitoring when payments are made and when to PO is completed.

Bi-weekly Site Communication-

• Collect and organize the (twice monthly) for relevant activities on site
• Collect input from PM’s
• Provide the input to Communications Dept. for sitewide distribution
• Relevant work such as roadwork/closures, temporary pedestrian traffic changes, elevators, parking lot closures, etc…..
• Provide input and verify Engineering project maps
• Collect progress photos from PM’s
• Coordinate approval with Security
• Post/Upload into SCOPE

Other-

• Department liaison to Safety and Security
• Coordinate/assist summer interns – be a go-to support
• Order office supplies
• Register Guests with Security
• Provide proactive project team support by scheduling meetings, developing agendas, distributing project related materials, capturing minutes, tracking assignments, and requesting updates and information for team assigned projects.

Required Experience and Education

• Excellent verbal and written communication skills.
• Excellent organizational skills
• Excellent interpersonal and teamwork skills
• Ability to organize, prioritize, and complete tasks in a timely manner.
• Basic knowledge of project management concepts and tools
• Knowledge of SAP is a plus
• Knowledge purchase orders and invoicing basic principles Intermediat e level experience with MS Office, Smartsheet, or similar project management software
• Demonstrated experience in coordinating projects, activities, and/or events
• Experience or education related to biopharma, engineering, or industrial manufacturing is a plus

Education: Associate or bachelor's degree preferred but not required

Compensation based on relevant experience

EQUAL OPPORTUNITY EMPLOYER

The Spear Group, Inc. is an Equal Opportunity Employers. All personnel actions are affected without regard to race, color, sex, age, religion, national origin, disability, veteran status, or other protected status pursuant to law. As a responsible organization, we resolutely support the concept and practice of Equal Employment Opportunity. We uphold federal, state, and local civil rights laws and work to ensure that all of our personnel actions and policies are in compliance. Additionally, we recognize and value the importance and diversity of our work force and support its various cultures. The Companies are dedicated to fostering an environment that respects the dignity, rights and contributions of our employees.