New Client Intake / Legal Assistant

ME Law PC; Toronto; On-site; CAD 55,000 - 75,000; Full time

Job summary

A fast-paced litigation boutique in Downtown Toronto is seeking a New Client Intake & Legal Assistant. The role involves intake responsibilities and legal assistance, requiring strong client service, organizational, and communication skills. Offering a supportive environment for career growth with clear pathways into legal operations. Competitive compensation based on experience, along with performance incentives.

Benefits

Comprehensive onboarding

Performance incentives

Clear career growth opportunities

Qualifications

• 1-3 years of experience in a law firm or professional office setting.
• Excellent verbal and written communication skills.
• Strong organizational, time management, and multitasking ability.

Responsibilities

• Act as the first point of contact for new client inquiries.
• Conduct intake calls and schedule consultations with lawyers.
• Assist with preparation of court forms and filing.

Skills

Client service skills

Organizational skills

Communication skills

Attention to detail

Time management

Education

Diploma or degree in Law Clerk, Paralegal, or Legal Administration

Tools

MS Office

Adobe

CRM software

Job description

FAST-TRACK YOUR LEGAL OPERATIONS CAREER WITH ME LAW PROFESSIONAL CORPORATION!

Are you an energetic, organized, and client-focused professional looking to build a long-term career in a fast-paced litigation firm? Do you thrive in environments where initiative, precision, and client service are recognized and rewarded?

ME Law Professional Corporation invites you to take the next step in your career as a New Client Intake & Legal Assistant. Located in the heart of Downtown Toronto (Yorkville), ME Law is a dynamic, fast-growing litigation boutique specializing in estate, real estate, and corporate/commercial litigation.

OUR FIRM

At ME Law, we handle a diverse caseload spanning from straightforward matters to complex, high-stakes litigation. Our team is committed to excellence, professionalism, and delivering results — values reflected in every aspect of how we operate.

We are an equal-opportunity employer, actively seeking high-performing individuals who thrive in a structured, collaborative, and growth-oriented environment.

OUR WORK ENVIRONMENT INCLUDES:

• Contemporary and professional office setting (Yorkville)
• Clear career growth trajectory and merit-based advancement
• Respectful, inclusive, and performance-driven workplace culture
• Thorough onboarding, training manuals, and structured procedures
• Supportive team culture emphasizing collaboration and efficiency
• Long-term potential to transition into Legal Operations or Senior Intake roles

JOB OPENING

Role: New Client Intake & Legal Assistant
Term: Full-Time
Seniority Level: Entry to Intermediate
Reports to: Operations Manager & Marketing Manager
Work Arrangement: Fully Onsite (Downtown Toronto)

WHY ME LAW?

Be Part of a Firm That’s Growing Fast — and Taking You With It. We’re a team that values competence, accountability, and client service excellence.

CAREER ACCELERATION

Gain real exposure to the frontlines of client management, intake processes, and legal file coordination.

SKILL DEVELOPMENT

Receive structured training, mentorship, and access to firm manuals and operational systems.

PERFORMANCE-BASED GROWTH

Your compensation and title evolve with your results — high performers are rewarded quickly.

HIGH-PERFORMANCE CULTURE

Work in a results-oriented environment that emphasizes precision, communication, and proactive ownership.

WHO WE’RE LOOKING FOR

Driven. Organized. Client-Focused. You are a natural communicator who understands the importance of responsiveness, professionalism, and accuracy.

• Has strong interpersonal and customer service skills
• Is confident speaking with clients, scheduling consultations, and managing intake forms
• Understands the basics of legal processes or has worked in a law office environment before
• Can handle competing deadlines with professionalism and attention to detail
• Learns fast and enjoys mastering efficient systems and processes
• Is eager to grow into a senior administrative or operations role

WHAT YOU’LL BE DOING

Approximately 70% Client Intake / 30% Legal Assistant responsibilities.

Intake Responsibilities (70%)

• Acting as the first point of contact for new client inquiries.
• Conducting intake calls and conflict checks.
• Scheduling consultations with lawyers.
• Preparing intake forms, engagement materials, and checklists.
• Following up with clients post-meeting for documentation and onboarding.
• Managing CRM data entry and maintaining client pipeline updates.

Legal Assistant Responsibilities (30%)

• Assisting with preparation of correspondence, court forms, and filing.
• Organizing case documents and maintaining digital file systems.
• Coordinating with lawyers for deadlines, client updates, and document execution.
• Supporting operational workflows and maintaining compliance with firm policies.

WHAT YOU NEED TO BRING TO THE TABLE

• Diploma or degree in Law Clerk, Paralegal, or Legal Administration (preferred)
• 1–3 years of experience in a law firm or professional office setting
• Excellent verbal and written communication skills
• Strong organizational, time management, and multitasking ability
• Proficiency with MS Office, Adobe, and CRM or practice management software (Cosmolex, Clio, or similar)
• Professional phone manner and ability to handle clients with discretion and empathy

BONUS POINTS FOR

• Experience with intake or sales systems (HubSpot, Cosmolex, etc.)
• Familiarity with Rules of Civil Procedure or Small Claims processes
• Bilingualism (asset, not required)
• Business acumen or prior client-facing experience

WHAT YOU WILL BE GETTING

Compensation: $55,000–$75,000/year based on experience and performance
Career Growth: Clear pathway into Legal Operations, Paralegal / Law Clerk / Legal Assistant, or Management roles
Training: Comprehensive onboarding, manuals, and ongoing mentorship
Work Environment: Professional, fast-paced, and collaborative
Performance Incentives: Salary progression and bonuses tied to performance, benefits after 6 months
Culture: Results-driven, respectful, and supportive

SCHEDULE

● Monday to Friday — 9:00am to 5:00pm
● Fully onsite (Yorkville, Toronto)
● Must be able to reliably commute or plan to relocate before starting work

RECRUITMENT PRIVACY POLICY

By submitting an application, you consent to ME Law Professional Corporation storing and processing the personal information you provide to us. We are an equal-opportunity employer. Your data will be kept confidential and used only for recruitment-related purposes.

We do not keep CVs on file for future roles; please reapply for any future opportunities.

READY TO JOIN A FIRM THAT INVESTS IN YOUR GROWTH? If you’re proactive, detail-oriented, and ready to be part of a fast-growing litigation team — apply now and take the first step toward a rewarding career at ME Law Professional Corporation!