New Business and Policy Service Administrator

IA Financial Services; Vancouver; Hybrid; CAD 45,000 - 55,000; Full time

Job summary

PPI Management Inc. is seeking a New Business and Policy Service Administrator in Vancouver, BC, with a hybrid work arrangement allowing up to three days remote each week.

You will manage new business applications and policy service requests, while ensuring accuracy, compliance and timely processing. You will build strong advisor relationships, coordinate underwriting, and maintain detailed records in WealthServ and other systems.

Qualifications

• 2-5 years of administrative experience in the life insurance industry, preferably in new business, policy service, or advisor support functions.
• Industry designations (FLMI, ALMI, ACS, AIAA) considered an asset.
• Knowledge of life insurance products, underwriting processes, policy administration, and industry terminology.
• Strong organizational and time management skills with the ability to manage multiple priorities and deadlines.
• Excellent written and verbal communication skills.
• Proficiency with WealthServ and Microsoft Office applications.
• Bilingualism in English and French considered an asset.

Responsibilities

• Process and manage new business applications and policy service requests ensuring accuracy and compliance.
• Take ownership of files from initiation to completion, addressing priorities and issues.
• Coordinate underwriting and ensure required documentation is obtained and followed through.
• Build and maintain relationships with advisors as a consistent contact point.
• Communicate with advisors and carriers regarding status, requirements, timelines and updates.
• Review issued policies and changes for accuracy and compliance.
• Process policy settlements and changes with signatures and approvals.
• Maintain accurate records in WealthServ and other systems.
• Collaborate with carriers, advisors and internal stakeholders to resolve issues.
• Verify and update carrier feeds and electronic records.
• Handle client information in line with privacy and regulatory requirements.
• Participate in special projects and additional responsibilities as assigned.
• Support PPI ESG commitments through daily actions.

Skills

Administrative experience

Life insurance knowledge

Attention to detail

Time management

Communication skills

Education

Industry designations (FLMI, ALMI, ACS, AIAA)

Tools

WealthServ

Microsoft Office

Job description

Company Overview

PPI company overview: PPI (an independent subsidiary of iA Financial) is an Insurance Marketing Organization that sits between independent advisors and insurance companies. From coast-to-coast, we provide value-added services and support such as digital tools, education, marketing, and processing, to help advisors elevate and grow their business with a socially responsible mindset.

At PPI, each day you have the opportunity to make a meaningful difference when you support our independent insurance advisors in providing financial security and peace of mind to their clients: Canadian families and businesses.

When you join PPI you will be part of a diverse, inclusive and equitable place to work that values different perspectives. You will benefit from a culture that is people-focused, inclusive and collaborative with opportunities to learn and develop your skills, develop your career and make a meaningful impact.

Our people drive our progress through innovative ideas and a commitment to excellence. We work hard and always ensure we have fun along the way.

PPI is pleased to provide employees with the flexibility of a hybrid work environment. This role is eligible for working from home up to 3 days per week.

For more information about PPI visit: www.ppi.ca .

New Business and Policy Service Administrator

The primary focus of the New Business and Policy Service Administrator is to provide exceptional service to advisors by managing both new business applications and in-force policy service transactions from initiation to completion. The role ensures service levels are maintained while all transactions are processed accurately, compliantly, and within established service standards.

Key Responsibilities

• Process and manage new business applications and policy service requests ensuring all transactions are accurate, compliant, and completed within service standards.
• Take ownership of assigned files from initiation to completion, recognizing priorities and resolving issues that may impact processing, reporting, or commissions.
• Coordinate underwriting and other requirements ensuring all required documentation is obtained, submitted and followed through to completion.
• Build and maintain effective relationships with advisors, acting as a consistent point of contact throughout the process.
• Proactively communicate with advisors and carriers regarding status, outstanding requirements, timelines, decisions, and other important updates.
• Review issued policies, policy changes, and transaction documentation for accuracy, completeness and compliance.
• Process policy settlements and policy changes, ensuring all required signatures, documentation, and approvals are obtained.
• Maintain accurate and timely records of activities and progress in WealthServ and other applicable systems.
• Collaborate with insurance carriers, advisors, and internal stakeholders to resolve issues and expedite requests when required.
• Verify and update carrier feeds and electronic records where applicable.
• Ensure client information is handled in accordance with privacy, regulatory, carrier, and company requirements.
• Participate in special projects and additional responsibilities as assigned.
• Engage in actions that support PPI ESG commitments.

Education, Experience and Skills

• 2-5 years of administrative experience in the life insurance industry, preferably in new business, policy service, or advisor support functions.
• Industry designations (FLMI, ALMI, ACS, AIAA) considered an asset.
• Knowledge of life insurance products, underwriting processes, policy administration, and industry terminology.
• Strong organizational and time management skills with the ability to manage multiple priorities and deadlines.
• Exceptional attention to detail, accuracy, and data entry skills.
• Excellent written and verbal communication skills.
• Strong relationship-building and interpersonal skills.
• Proficiency with WealthServ and Microsoft Office applications.
• Ability to handle sensitive and confidential information professionally.
• Adaptable and resilient with changing priorities and business needs.
• Bilingualism in English and French considered an asset.

The expected salary range for this position starts at $50,000 and will be commensurate with the candidate's experience and skill set.

Location(s)

• Vancouver / 505 Burrard Street

Other Possible Location(s)

• Edmonton, 5241 Calgary Trail NWCalgary / 205 Quarry Park Boulevard SE

Company

PPI Management Inc.

Posting End Date

2026-12-04

Company Overview

iA Financial Group* is the strength of a company with a human side, with its over 8,000 employees. Together, we have earned the trust of our more than four million clients and 25,000 advisors who have chosen us for their insurance, savings, and wealth management.

With over $200 billion in assets and half a billion investe