Municipal Services Assistant – AP/Finance

Rural Municipalities of Alberta; Bonne-Espérance; On-site; CAD 30,000 - 60,000; Full time

Job summary

A municipal organization in Bonne-Espérance, Quebec, is seeking a full-time Municipal Services Assistant focusing on accounts payable and clerical support. The successful candidate will be responsible for safeguarding County funds, reconciling accounts payable, and maintaining financial records. A high school diploma or GED is essential, along with basic bookkeeping knowledge and proficiency in MS Office. Excellent communication skills and attention to detail are required to manage multi-tasking effectively. This role may also assist with property tax requests and payroll processing.

Qualifications

• Ability to balance debits and credits.
• Intermediate experience with MS Office products.
• Customer service or reception experience is an asset.

Responsibilities

• Safeguard County funds and verify bills and invoices.
• Reconcile accounts payable and cash receipts.
• Maintain financial files through financial software.

Skills

Attention to detail

Communication skills

Customer service

Education

High school diploma or GED

Tools

MS Office

Laserfiche

Job description

Summary

The County of St. Paul is looking for a full-time Municipal Services Assistant – Accounts Payable/Finance based in our Administration Office. This role provides front office clerical support, primarily maintaining accounts payable and processing cash receipts. Other clerical support includes assisting with property tax requests, filing and related administration, and supporting the Payroll Technician and Finance Officer as needed.

Key Responsibilities

• Safeguarding County funds following all internal controls, including verifying bills and invoices, issuing cheques and preparing EFT payments with approved signatures, and ensuring security for all credit cards.
• Reconciling accounts payable and cash receipts system
• Maintaining financial files and records through financial software and Laserfiche system
• Providing support to all departments regarding project and equipment costing
• Back-up for processing online payments and for the Payroll Technician on all payroll processing
• Supporting the Finance Officer on Journal Entry, grant summary/reporting & audit/year-end preparation
• Providing tax support and back-up reception

Requirements

• High school diploma or GED.
• Basic bookkeeping training and/or experience; specifically, the ability to balance debits and credits.
• Intermediate experience with MS Office products (Word, PowerPoint, Excel, Outlook).
• Demonstrated attention to detail and ability to respect confidential information.
• Ability to manage multiple, and sometimes conflicting, priorities while meeting deadlines and maintaining attention to detail and accuracy.
• Excellent verbal and written communication skills that allow for clear communication of complex matters.
• Customer service or reception experience considered an asset.