MOSAIC Research Assistant/ Technician

University of British Columbia; Vancouver; On-site; CAD 30,000 - 60,000; Full time

Job summary

A leading educational institution in Vancouver is seeking a motivated Research Coordinator for a provincial study on echocardiography, genomics, and AI. The role requires strong organizational and communication skills, as well as a commitment to ethical research practices. Responsibilities include coordinating study operations, maintaining documentation, and liaising with hospital staff. Candidates should have a relevant degree and a minimum of three years of related experience. The position offers a competitive monthly salary ranging from $4,567.04 to $5,385.67 CAD.

Qualifications

• Minimum three years of relevant experience.
• Willingness to respect diverse perspectives.
• Commitment to enhancing awareness of equity, diversity, and inclusion.

Responsibilities

• Coordinate daily study operations and participant retention.
• Liaise with hospital staff to coordinate study operations.
• Maintain documentation and adhere to study protocols.
• Assist with IRB applications and approvals.
• Educate study participants on protocol requirements.
• Monitor study subjects and report outcomes.
• Participate in research team meetings.
• Ensure compliance with GCP guidelines.

Skills

Organizational skills

Communication skills

Analytical skills

Attention to detail

Education

Relevant technical program or university degree

Tools

REDCap

Word

Excel

PowerPoint

Job description

Job Category Non Union

Job Profile Non Union Salaried - Research Assistant /Technician

Job Title MOSAIC Research Assistant/ Technician

Department Human Resources Support | Department of Medicine | Faculty of Medicine

Compensation Range $4,567.04 - $5,385.67 CAD Monthly

Posting End Date November 6, 2025

Note Applications will be accepted until 11:59 PM on the Posting End Date.

Job End Date November 16, 2026

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Overview

The Division of Cardiology in the Department of Medicine at the University of British Columbia is seeking a highly motivated and detail-oriented Research Coordinator to support a provincial study on echocardiography, genomics and AI. This role requires exceptional organizational and communication skills, a strong ability to manage competing priorities, and a commitment to ethical research practices. The Research Coordinator will play a critical role in coordinating all aspects of the research study, ensuring timely, efficient, and compliant execution of study-related tasks while fostering a collaborative research environment.

Organizational Status

The Research Coordinator will report to the Principal Investigators while working closely with research staff, clinical teams, and external stakeholders. This position requires frequent interaction with study participants, hospital staff, sponsors, and regulatory bodies.

Responsibilities

• Coordinates the daily study operations including monitoring recruitment progress and participant retention, identifying strategies to enhance enrollment and efficiency, obtaining consent, and visit scheduling

• Liaise with physicians and other hospital staff to establish and coordinate study operations within several departments, including laboratories and outpatient services.

• Maintain meticulous documentation and ensure strict adherence to study protocols.

• Assist the research managers with the start-up and maintenance of multiple research study sites, including obtaining operational approvals and Research Ethics Board (REB) applications, amendments, and renewals

• Educate study participants on protocol requirements, schedules, and data collection tools.

• Monitors study subjects for outcome events appropriately and report as specified in study protocol.

• Actively participate in research team meetings. Provide regular updates on research activities, establish effective communication with all team members, and ensure timely notification of adverse events and other issues to the research manager

• Ensure compliance with Good Clinical Practice (GCP) guidelines and all institutional, national, and international regulations.

• Develop and update Standard Operating Procedures (SOPs) to align with sponsor requirements.

• Fulfill data requests from various sources, including the BCPDR.

• Manage participant data using tools such as REDCap, ensuring data accuracy and integrity.

• Coordinate data and sample collection, storage, and shipment of biological specimens according to study protocols.

• Assist in developing research proposals, grant applications and study source documents.

• Conduct literature review and summarize findings.

• May contribute to academic publications and present at academic conferences; and

• Perform other duties as needed.

Consequence of Error/Judgement

Failure to perform duties ethically or accurately could compromise study outcomes, jeopardize participant safety, and impact the credibility of the research program. Strict confidentiality and adherence to ethical standards are essential.

Supervision

Supervision Received Works under the supervision of principal investigators and research managers.

Supervision Given The research coordinator may train volunteers, students and staff in research and projects.

Minimum Qualifications

Completion of a relevant technical program or a university degree in a relevant discipline and a minimum three years of related experience or an equivalent combination of education and experience.

- Willingness to respect diverse perspectives, including perspectives in conflict with one’s own

- Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion

Preferred Qualifications

• Recent experience in a clinical research setting.

• Proficiency with database systems (e.g., REDCap, EDC) and standard office tools (Word, Excel, PowerPoint).

• Demonstrated expertise in patient interaction, participant recruitment and participant retention

• Strong analytical and organizational skills, with the ability to assist with multiple projects and meet strict deadlines.

• Certification in Good Clinical Practice (GCP) or clinical trial management is preferred.

• Knowledge of Indigenous-specific anti-racism and cultural safety is an asset.

• Proven ability to prepare and submit online Research Ethics Board (REB) applications, amendments, and renewals with a strong understanding of regulatory requirements and ethical standards.

• Solid judgment and discretion in maintaining confidentiality and handling sensitive information.

• Exceptional attention to detail and accuracy in documentation, data entry, and reporting.

• Excellent interpersonal skills, demonstrating the ability to collaborate with diverse teams and communicate effectively with investigators, participants, and other stakeholders.

• Ability to work independently with minimal supervision and contribute to a dynamic, fast-paced research environment.

• Familiarity with specimen collection, handling, storage, and shipment processes in clinical research. Biosafety for Study Team Members certificate and Transportation of Dangerous Goods certificate considered an asset

• Knowledge of advanced data management systems or clinical trial management systems (CTMS).