MEMBERSHIP AND ESTATES ADMINISTRATOR

Curve Lake First Nation; Curve Lake; On-site; CAD 32,235 - 35,101; Part time

Job summary

Curve Lake First Nation is seeking a part-time Permanent Membership and Estates Administrator to provide membership and estates services. Responsibilities include maintaining the Indian Register, assisting members with inquiries, and coordinating the Membership Transfer Voting Process.

The position requires a post-secondary education in office administration and 2-3 years related experience, with an hourly pay range of $23.40 – $25.48. A Canadian Police Information Check is also required.

Qualifications

• Graduation from a post-secondary program in office administration or secretarial services with 2-3 years of related experience.
• Working knowledge of legislation that impacts First Nations membership and estates.
• High-level communication and public/staff relations skills.

Responsibilities

• Maintain and update the Indian Register.
• Provide direct service to Curve Lake First Nation Members for membership inquiries.
• Coordinate the Membership Transfer Voting Process.

Skills

Office administration

Communication skills

Organizational skills

Knowledge of First Nations legislation

Education

Post-secondary program in office administration

Job description

EMPLOYMENT OPPORTUNITY

As outlined in the Curve Lake First Nation Human Resource Management Manual, applications are now being accepted for the following Part Time Permanent (30 hours/week with a possibility of more hours based on funding) position:

MEMBERSHIP AND ESTATES ADMINISTRATOR

Government Services and Administration Building

The Membership and Estates Administrator position is to administer and provide membership and estates services to the Members and the community of Curve Lake First Nation in accordance with our Seven Grandfather Teachings.

Purposes of the Position

• To maintain, update and preserve the integrity of the Indian Register
• To assist and provide direct service to Curve Lake First Nation Members with respect to membership inquiries and requests such as status cards and applications for registration
• Prepare and maintain population statistics
• Coordination of the Membership Transfer Voting Process
• Assist Members in navigating the estates process in collaboration with Indigenous Services Canada
• Keeping the First Nation updated on legislation changes and policy updates from ISC regarding membership and estates
• Assist membership with the estate process, including administering the wills and estates

Key Functions

Registration

• Discover events and maintain files (births, deaths, marriages, divorces) which affect the register, including band lists
• Obtain and examine supporting documentation and signatures for each event
• Prepare a monthly report of all reported events or a nil report where there have been no changes in the month
• Post a copy of the band change report on a monthly basis
• Review monthly change reports and new register pages to ensure accuracy
• Provide communication and documentation with Indigenous Services Canada (ISC) that may include:
• Information requiring approval from ISC
• Identification of inconsistencies with the Band list
• Provide information and services to members including:
• The application of the Indian Act related to application for Indian Status

Issuing Certificates of Indian Status

• Record and monitor the issuance of Certificates of Indian Status
• Provide weekly updates to ISC on the issuance of Certificates of Indian Status
• Assist with applications for SCIS
• Utilize SCIS Photo App to assist Members with their application for an SCIS
• Input issued and voided CIS into IRS

Contact Information & Population Statistics

• Support other departments in the verification of membership
• Check the OneFeather database (used for voting and membership contact database) for accuracy including adding/deleting/modifying members based on the monthly band change report
• Confirm and maintain statistics on members such as on or off reserve, registration category, marital status, age, gender identification, etc.

Membership Transfer Voting Process

• Prepare mail outs, ballots, and all community correspondence
• Assist with the application of OneFeather Voting System for the vote
• Count the votes
• Update the community and applicants of the results

Administer Per Capita Distribution (PCDs)

• Provide direction to Financial Analyst regarding the issuance of PCD for minors and adults
• Maintain a database of individuals entitled to any PCD
• Facilitate PCD Working Group meetings, complete follow-up with members

Estates

• Provide information to membership regarding estates services and legislation and policies surrounding estates
• Coordinate and prepare estates and wills information sessions for membership
• Maintain files and database related to wills and estates
• Assist membership in navigating the estate process in collaboration with ISC
• Collaborate with Lands Department to determine individual land holdings

Research and Information Sharing

• Actively research and acquire any new and current legislation or court cases pertaining to membership, Indian status, or self-determination of status, membership and estates
• Prepare information to be shared with Chief & Council and community on any legislation changes, etc.
• Seek funding when available for membership and estates programs

Support for Lands Department

• Other related duties to support the Lands Department as directed by Director of Lands

Qualifications

Education & Experience

• Graduation from a post‑secondary program in office administration or secretarial services with 2-3 years of related experience (applicant must clearly demonstrate how experience meets requirements)
• Certified Indian Registration Administrator preferred (training will be provided)
• Electoral Officer Training preferred (training will be provided)

RATED REQUIREMENTS

• Working knowledge of the legislation, policies and procedures that impact First Nations membership and estates
• Good knowledge of office practices
• High-level computer and word processing skills
• Strong sense of initiative
• Strong communication and public/staff relations skills
• High-level organizational and analytical skills
• Ability to work with tact and discretion in political and personal environment
• Excellent public relations skills, including an appreciation of the need for tact and a positive, cheerful and informed approach with the public
• Thorough and current knowledge of the services, history and traditions of the Curve Lake First Nation
• Displays initiative, strong interpersonal skills and a high level of organizational skills
• High-level appreciation of First Nations Issues

Personal Suitability

• Be honest and trustworthy
• Be respectful
• Possess awareness and sensitivity to the history, language, culture, and traditions of the people of Curve Lake First Nation
• Be flexible
• Demonstrate sound work ethics
• Must demonstrate and ensure a high level of personal and professional conduct

Terms of Employment

This is a Part Time Permanent position beginning immediately. Hours are flexible from Monday to Friday. Hourly range for this position is $23.40 – $25.48 an hour.

Successful candidate must provide an acceptable Canadian Police Information Check (CPIC) with Police Vulnerable Sector Check (PVSC) prior to commencing work.