Meetings Manager

Recycled Materials Association; Headquarters; On-site; CAD 90,000 - 100,000; Full time

Job summary

A nonprofit organization based in Canada is seeking a Meetings Manager to support the execution of events. The successful candidate will manage logistics, coordinate with vendors, and ensure a seamless experience for attendees. Applicants should have a degree in hospitality or event management, along with strong organizational skills and 1–3 years of relevant experience. The position requires travel and evening work, offering a salary range of $90,000 - $100,000 with a comprehensive benefits package.

Benefits

Employer subsidized insurance

Generous 401k contribution

Professional development assistance

Qualifications

• 1–3 years of relevant experience in event planning, hospitality, or association meetings.
• Ability to manage multiple projects simultaneously.
• Ability to travel and work evenings/weekends as required by event schedules.

Responsibilities

• Manage hotel arrangements including meeting specifications and room setups.
• Coordinate sub-blocks for staff and speakers and liaise with hotel contacts.
• Lead RFP processes and contract negotiations for event services.
• Oversee staffing operations across registration and evening events.
• Plan and execute off-site events and manage venue selection.

Skills

Organizational skills

Detail-oriented

Written communication

Verbal communication

Proficiency in Microsoft Office Suite

Education

Bachelor’s degree in hospitality, event management, or related field

Tools

Event management software

Job description

The Recycled Materials Association (ReMA) represents more than 1,700 companies in the U.S. and around the globe who play a critical part in providing recycled materials to America’s manufacturing industries. Based in Washington, D.C., we promote safe, economically sustainable, and environmentally responsible recycling through education, networking, and advocacy.

The Meetings Manager will support the successful execution of all Recycled Materials Association (ReMA) meetings and events including the ReMA Convention. This position works closely with the Meetings Director, the primary meetings consultant, and other ReMA departments to coordinate logistics, manage vendors, ensure contractual compliance, and deliver exceptional attendee and stakeholder experiences. Travel is required for onsite support.

Principal Duties and Responsibilities

• Manages hotel arrangements including meeting specifications, food & beverage, audio-visual needs, room setups, and room block performance.
• Coordinates sub-blocks for staff and speakers, and liaise with hotel contacts for affiliate meeting space assignments.
• Leads RFP processes and contract negotiations for temporary staffing, security, transportation, and other event services.
• Oversees staffing operations across registration, workshops, hospitality, and evening events, ensures budget alignment and on-site execution.
• Plans and executes off-site events, receptions, and tours, including venue selection, vendor coordination, and on-site management.
• Manages signature receptions and non-industry programs (e.g., fitness activities), ensuring smooth delivery from concept to reconciliation.
• Leads development and implementation of Community coordinating approvals and delivering turnkey experiences aligned with organizational goals.
• Reviews and proofs marketing materials and website content to ensure accuracy and alignment with event logistics and programming.
• Provides hands-on support at events, including travel as needed, to ensure successful execution and attendee experience.

The statements above are intended to describe the general scope and level of work being performed by individuals assigned to this position. They do not represent an exhaustive list of all responsibilities, duties, and skills required. ReMA reserves the right to modify, add, or remove duties as necessary to meet organizational needs.

Requirements

• Bachelor’s degree in hospitality, event management, or related field preferred.
• 1–3 years of relevant experience in event planning, hospitality, or association meetings.
• Strong organizational skills with the ability to manage multiple projects simultaneously.
• Detail-oriented with excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite; experience with event management software a plus.
• Ability to travel and work evenings/weekends as required by event schedules.

Working Conditions

• Salary range for this position is between $90,000 - $100,000.
• Significant travel required (40% or more) to coordinate, oversee, and support off-site events across the U.S., including venue setup, vendor management, and on-the-ground execution. Flexibility for evening and weekend work is essential to meet event schedules and operational needs.
• This position operates in a professional office setting designed to support productivity, collaboration, and employee well-being. The work environment is structured to meet modern workplace standards for safety, accessibility, and comfort, with reasonable accommodation available as needed.
• ReMA offers an exceptional benefits package including employer subsidized insurance, generous 401k contribution and professional development assistance.

The Recycled Materials Association is proud to be an Equal Opportunity Employer. We celebrate diversity and do not discriminate based on race, religion, national origin, sex, sexual orientation, gender identity, age, veteran status, disability status, or any other applicable characteristics protected by law.