Meeting Room Concierge

WBM Technologies; Saskatoon; On-site; CAD 30,000 - 60,000; Full time

Job summary

A leading service provider in Canada is seeking a Meeting Room Concierge responsible for delivering exceptional meeting room service. The role involves proactive system maintenance, customer support, and collaboration with various stakeholders. Candidates should have strong customer service skills, experience in IT or AV, and knowledge of meeting room technologies. Competitive income and benefits are offered, alongside opportunities for career advancement.

Benefits

Competitive income and benefits package

Opportunities for career growth

Community engagement initiatives

Qualifications

• Proven ability to manage difficult customer service situations.
• Collects and applies knowledge from experience.
• Identifies and resolves problems in a timely manner.
• Monitors scheduling system for room setups.
• Ensures technology works with minimal disruption.
• Maintains calm and professional demeanor.
• Understands priorities and completes assigned tasks.
• Stays updated on Teams features and industry trends.
• Communicates effectively in all situations.
• Contributes positively to team spirit.
• Completes administrative tasks on time.
• Plans work activities efficiently.
• Follows instructions and management direction positively.
• Recognizes areas for improvement.

Responsibilities

• Maintain and deliver best in class meeting room service.
• Provide ongoing training and on-site support.
• Track and report on system health and user satisfaction.
• Work closely with Service Delivery Managers and other teams.

Skills

Customer Service

Analytical skills

Problem Solving

Pre-Meeting Set Up

Room Management

Professional Demeanor

Task Focused

Continuous Learning

Communication

Teamwork

Organizational Support

Time Management

Dependability

Entrepreneurship

Education

3+ years of previous experience in IT or AV

Preferred CTS Certification

Tools

Microsoft Teams

Office 365 Suite

Audio Visual Equipment

Networking Concepts

Job description

As a Meeting Room Concierge you will be responsible for maintaining and delivering a best in class meeting room service to our client. You will be accountable for proactively tracking and maintaining system health through Microsoft Teams Room Managed Services Portal, completing technical troubleshooting, maintaining system patch testing and compliance, and providing excellent customer experiences with ongoing training and on-site support for important meetings and presentations. You will track and report on system health, user satisfaction and look for opportunities to improve services with new technologies or methodologies.

This role may see you assigned full time to a single client, providing rotating support to many smaller clients, or both in order to maintain coverage for all managed meeting room service clients.

You will work in close contact with Service Delivery Managers, deskside support teams, other Concierges and executive level client staff to ensure that there is a smooth delivery of meeting room experiences. You will report to the Meeting Room Services Manager.

Minimum Qualifications

• Customer Service – Proven ability to manage difficult and/or emotional customer service situations with high expectations and immediate resolution required.
• Analytical – Collects, comprehends, and applies knowledge gathered from experience.
• Problem Solving – Identifies and resolves problems in a timely manner.
• Pre-Meeting Set Up- Monitoring the scheduling system to proactively address any room set up requirements or technical needs before, during and after.
• Room Management- Setting up rooms in terms of equipment, environment and ensuring the technology works with minimal disruption.
• Professional Demeanor- the ability to maintain a calm and professional attitude with troubleshooting or assisting users and dressing in a professional manner.
• Task Focused – Understands priority and works with the team to complete tasks as assigned.
• Continuous Learning- staying up to ate on Teams features, hardware and industry trends in remote collaboration.
• Task Focused- understands priority and works with the team to complete assigned tasks
• Communication – Speaks and writes in clear and persuasive language in positive or negative situations.
• Teamwork – Contributes to building a positive team spirit.
• Organizational Support – Completes administrative tasks thoroughly and on time, while following organizational best practices.
• Time Management – Prioritizes and plans work activities efficiently
• Dependability- follows instructions and procedures and responds to management direction positively
• Entrepreneurship- ability to recognize areas of improvement and seek out ways to improve the service

Preferred Qualifications

• Microsoft Teams and Office 365 Suite
• Experience with Microsoft Teams Pro Portal
• Knowledge of Audio Visual Equipment (microphones, cameras, projectors, smartboards, etc)
• Basic understanding of Networking Concepts (IP addressing, VPN's, Wi-Fi connections)
• Preferred CTS Certification
• Desire to help build, and be part of a close-knit team
• 3+ years of previous experience in IT or AV
• Amazingly strong organizational skills
• Familiarity and comfort with executive level support

Additional Details

WBM will offer you a competitive income and benefits package with opportunities for career growth and advancement. At WBM, we understand that the benefits we provide must go beyond caring for your health they must also provide for your financial well-being. That’s why in addition to medical, dental, and disability coverage, we also provide you with an attractive group RRSP. WBM is committed to meaningful community engagement across Western Canada. As a member of our team, you will have opportunities to get involved and contribute to our community work, which is some of the work we are most proud of!

Only applicants selected for an interview will be contacted. We sincerely thank all applicants for their interest in WBM.

Join our team, and write your own story.