Medical Secretary, Obstetrics and Gynaecology

Sinai Health System; Toronto; On-site; CAD 250,000 +; Full time

Job summary

A healthcare organization is seeking a Medical Secretary to provide administrative support for the Department of Obstetrics and Gynaecology at Mount Sinai Hospital in Toronto, Ontario. The successful candidate will coordinate schedules, manage communications, and ensure effective patient interactions. Ideal applicants will have a college diploma and at least three years of secretarial experience in a healthcare setting, along with proficiency in Microsoft Office tools and strong communication skills. This role offers an opportunity to contribute to a dynamic and crucial department while focusing on quality customer service.

Qualifications

• Minimum three years of recent secretarial experience, preferably in a healthcare environment.
• Successful completion of a college diploma from an accredited institution.

Responsibilities

• Coordinate the physician’s administrative and clinical schedule.
• Manage incoming and outgoing communications.
• Complete surgical bookings and prepare patient packages.
• Use EMR for appointment management.
• Schedule meetings and support grant submissions.

Skills

Proficient in Microsoft Word

Proficient in Excel

Proficient in PowerPoint

Proficient in Outlook

Strong work ethic

Excellent time management

Excellent communication skills

Education

College diploma in Office Administration or Business Administration

Job description

Medical Secretary, Obstetrics and Gynaecology - (14267)

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Job Description

Sinai Health is looking for a Medical Secretary to support our Department of Obstetrics and Gynaecology at Mount Sinai Hospital.

The Medical Secretary is an integral part of the busy, dynamic and growing Maternal-Fetal Medicine and Ontario Fetal Centre Program at Mount Sinai Hospital. In this role, you will be expected to exercise sound judgment and independence while managing the day-to-day related administrative activities. You will demonstrate a strong commitment to quality customer service, applying excellent problem solving and communication skills to ensure the success of the program.

This position will be based at Mount Sinai Downtown site, and will be responsible for the following:

• Coordinate the physician’s administrative and clinical schedule across Sinai Health and Women’s College Hospital
• Manage all incoming and outgoing calls, voicemails, emails, mail, photocopying, faxing, filing and supply orders
• Complete all surgical bookings and prepare patient packages
• Update patient information in the OR wait list system once a surgical decision has been made
• Use the EMR to book appointments, manage the cancellation list, register and confirm visits, and cancel or reschedule as needed, including providing preparation instructions to patients
• Book ASL interpreters for patient appointments
• Validate OHIP health cards and MSH cards
• Prepare and maintain exam rooms for patient visits and ensure necessary equipment and supplies are available
• Schedule meetings as required
• Support the submission of research grants when needed
• Maintain and update the physician’s CV, including web-based CV formats
• Prepare the Annual Activity Report and the Academic Planning Document points document
• Perform other job related duties as assigned by the physician

Job Requirements

Mandatory

• Successful completion of a college diploma, preferably in the field of Office Administration or Business Administration, from an accredited educational institution
• Minimum three (3) years of recent secretarial experience (experience in a teaching/health environment is preferred)

Preferred

• Proficiency with medical terminology

Skills and Knowledge

• Proficient in Microsoft Word, Excel, PowerPoint, and Outlook
• Strong work ethic; positive, client-focused attitude; superior professionalism; dependability and reliability; demonstrated commitment to providing outstanding customer service
• Superior written and oral communication and presentation skills; excellent interpersonal and relationship-building skills; ability to effectively convey factual information and detailed explanations
• Excellent time management, organizational, and self-planning skills, with flexibility to adjust work schedules according to changing priorities, meet demanding deadlines, and produce high-quality work
• Demonstrated ability to make decisions, exercise good judgment, discretion, and initiative when dealing with confidential information and responding to inquiries
• Demonstrated satisfactory work performance and attendance record

If this sounds like you and you’re ready to build your career within clerical support, apply now and let us know why you would be a great addition to our team.

Open Date

12/2/2025

Posting Deadline

12/23/2025

All applications must be submitted by no later than 4:00pm of the posting deadline date.

Employment at Sinai Health is conditional upon the verification of credentials, completion of a health review, and demonstrating proof of immunity and vaccination status of vaccine-preventable diseases. All employees and affiliates will follow safe work practices and comply with health and safety policies, procedures and training. If you believe you are one of the very few people who may require an exemption from vaccination, supporting medical information must be submitted to our Occupational Health department, who will review and assess.

Sinai Health is comprised of Mount Sinai Hospital, Hennick Bridgepoint Hospital, Lunenfeld-Tanenbaum Research Institute and our system partner Circle of Care. We deliver excellent care in hospital, community and home, focusing on the comprehensive needs of people. Sinai Health discovers and translates scientific breakthroughs, pushes boundaries for health solutions and educates future clinical and scientific leaders. Clinical areas of specialization include rehabilitation and complex continuing care, surgery and oncology, urgent and critical care, and women’s and infants’ health. The Lunenfeld-Tanenbaum Research Institute ranks among the top ten biomedical research institutes in the world. Sinai Health is a full affiliate of the University of Toronto.

As an equal opportunity employer who understands that diversity enriches our community and culture, we invite applications from all qualified candidates including Indigenous Peoples, racialized people, disabled people/people with disabilities, women, and members of 2SLGBTQIA+ communities. If you require accommodation(s) due to disability at any point during the application and hiring process, please contact 416-586-4800 ext. 7050, or email [e-mail] .