Medical Secretary, Full Time, Geriatrics Outpatient Clinic

Providence Care; Eastern Ontario; On-site; CAD 30,000 - 60,000; Full time

Job summary

A healthcare facility is seeking a Medical Secretary to support physicians with clinical work. Responsibilities include scheduling appointments, maintaining patient confidentiality, and ensuring the highest priority for client care. Ideal candidates will have a diploma in Medical Office Administration and at least two years of experience in a similar role. This position offers competitive pay and a supportive work environment.

Benefits

Competitive salaries

Healthcare of Ontario Pension Plan

Employee & Family Assistance Program

Education, mentorship and bursary opportunities

Qualifications

• Experience preferably in a healthcare environment.
• Equivalent combination of education and experience may be considered.

Responsibilities

• Ensures that the client receives the highest priority.
• Maintains confidentiality regarding personal health information.
• Schedules patients/clients for appointments and enters information into the system.
• Consults with physician and team members to ensure appropriate services.
• Types memos, letters, and other required documentation.

Skills

Medical Office Administration Diploma

Minimum two years experience in a similar role

Intermediate proficiency in Microsoft Office Suite

Word processing/keyboarding of 55 wpm

Job description

Job Code: 20552

Status: Full Time

Location: Providence Care Hospital

Union: OPSEU 4104 Service Clerical

Wage: $32.41 - $33.45

Posting Period: November 13, 2025 - November 22, 2025

The Medical Secretary will provide secretarial services supporting the clinical work of physicians.

Skills And Qualifications Required

• Medical Office Administration Diploma
• Minimum two years experience in a similar role, preferably in a healthcare environment
• Equivalent combination of education and experience may be considered

Position Responsibilities

• Ensures that the client and related clinical work receives the highest priority
• Maintains confidentiality regarding personal health information and information relating to Providence Care
• Schedules patients/clients for appointments and pre-registers the information into the patient care system for activity occurring at Providence Care Hospital.
• Consults with physician and team members to ensure that appropriate services are provided to the client, and liaises with other organizations and/or services involved
• Types memos and letters, and other required documentation as needed
• Demonstrated word processing/keyboarding of 55 wpm
• Demonstrated intermediate proficiency in Microsoft Office Suite of products and ability to learn new software programs

Why Work At Providence Care Hospital

• Specialized sub-acute Care in rehabilitation, mental health services, complex medical management and palliative care
• A hospital striving for excellence in care, education and research
• Committed to people centred approach to care delivery
• Competitive salaries with percentage in lieu of benefits & vacation
• Healthcare of Ontario Pension Plan (HOOPP)
• State of the Art Building with on‑site parking
• On‑site café and cafeteria with a variety of food options
• Corporate and unit/service specific orientation for new hires
• Focus on Healthy Workplace & Culture of Quality
• Employee & Family Assistance ProgramEducation, mentorship and bursary opportunities
• Fully affiliated with Queen’s University and St. Lawrence College and other academic institutions
• Located on the shores of Lake Ontario surrounded by park land and walking trails