Medical Secretary

Sunnybrook MFM Ultrasound Associates; Toronto; On-site; CAD 30,000 - 60,000; Full time

Job summary

A private healthcare practice in Toronto is seeking a highly organized Medical Secretary to support three high-risk obstetricians. The role involves managing patient registration, scheduling appointments, and providing administrative support in a fast-paced environment. Ideal candidates will have a College Diploma in Medical Office Administration and at least 2 years of experience in a medical setting. This is a full-time position with pay ranging from $18.98 to $25.00 per hour.

Qualifications

• Minimum 2 years of recent experience in a medical clinic or related healthcare setting.
• Strong ability to manage confidential information with discretion.
• Flexible and adaptable to meet tight deadlines in a high-volume environment.

Responsibilities

• Provide full administrative and reception support to three high-risk obstetricians.
• Manage patient registration, appointment scheduling, and database maintenance.
• Prepare patient files and handle OHIP billing for physicians.

Skills

Organizational skills

Customer service

Time management

Problem-solving skills

Communication skills

Interpersonal skills

Education

College Diploma in Medical Office Administration

Tools

Microsoft Office Suite

Electronic Data Transfer (EDT)

VHS booking system

QuadraMed or similar systems

Job description

Job Title: Medical Secretary – Full Time
Location: Sunnybrook Health Sciences Centre – High Risk Obstetrical Program – Private Practice
Department: Obstetrics and Gynecology

The MFM Division’s private practice is seeking a highly organized and motivated Medical Secretary to join our dynamic team. This role is essential in supporting three high-risk obstetricians while collaborating with six additional physicians and three other secretaries. You'll play a key part in ensuring efficient clinical operations through exceptional administrative and customer service support in a fast-paced, collaborative environment.

Key Responsibilities

• Provide full administrative and reception support to three high-risk obstetricians.
• Manage all aspects of patient registration, appointment scheduling, and maintenance of the Patient Database.
• Triage and book referrals, ensuring appropriate scheduling and follow-up.
• Prepare patient files/folders and enter information into the billing system prior to clinic visits.
• Coordinate and run 2-3 busy clinics per week (60-100 patients).
• Handle OHIP billing for 2-3 physicians, including correcting and resubmitting error reports.
• Coordinate and maintain physician schedules and calendars.
• Sort and distribute daily mail and faxes.
• Provide vacation coverage for other secretaries as needed.
• Collaborate closely with a group of nine physicians and three secretaries.
• Perform other duties as assigned by physicians.

Qualifications

• Completion of a College Diploma, preferably in Medical Office Administration.
• Minimum 2 years of recent experience in a medical clinic or related healthcare setting.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Exceptional organizational, time management, and problem-solving skills.
• Demonstrated ability to work independently with minimal supervision.
• Strong communication and interpersonal skills with a patient-focused, professional demeanor.
• Proven ability to manage confidential information with discretion.
• Flexible and adaptable, able to prioritize tasks and meet tight deadlines in a high-volume environment.
• Demonstrated reliability, dependability, and commitment to providing outstanding customer service.
• Satisfactory attendance and work performance record is required.

Preferred Skills

• Knowledge of electronic health records (EHR) systems and medical terminology.
• Familiarity with PHIPA and healthcare compliance standards.

· Experience with Electronic Data Transfer (EDT) systems

· Working knowledge of the VHS booking system

· Experience using QuadraMed or similar hospital information systems

Job Type: Full-time

Pay: $18.98-$25.00 per hour

Expected hours: 37.5 per week

Work Location: In person