Medical Office Assistant

Lifemark; Oakville; On-site; CAD 30,000 - 60,000; Full time

Job summary

A leading healthcare organization in Oakville, Ontario, is seeking a Medical Office Assistant for a temporary full-time position. The successful candidate will manage administrative functions, support team initiatives, and enhance patient interactions. Candidates should have a background in business, exceptional communication skills, and proficiency in Microsoft Office. Lifemark promotes an inclusive environment where individuals from varied backgrounds can thrive. Join us to make a positive impact in healthcare.

Benefits

Employee Referral Bonus Program

Opportunities for mentorship

Positive work environment

Qualifications

• Preferably an undergraduate diploma in a business program or equivalent.
• Experienced working in a private rehabilitation clinic for 1-3+ years in a management capacity.
• Computer savvy with advanced skills in Microsoft Office.

Responsibilities

• Follow standard administrative processes and provide support to patients and staff.
• Manage and support the Clinic Lead's initiatives.
• Oversee outcomes related to key performance indicators.

Skills

Communication skills

People management

Attention to detail

Organizational skills

Problem-solving

Public speaking

Marketing

Education

Undergraduate diploma in a business program

Tools

Microsoft Office

Job description

Job Title: Medical Office Assistant - pt Health Trafalgar Physiotherapy

Location: 1235 Trafalgar Rd.

Oakville, Ontario

Employment Status: Temporary Full-Time

Schedule: Monday - Friday (09:00 - 17:00)

Are you the glue that holds the team together and positively engages the team and clients? If so, join us at pt Health Trafalgar Physiotherapy, a Lifemark Health Group company, Canada's premier, largest and most comprehensive healthcare management organization and be our Office Manager.

At Lifemark, we walk the talk of our company's Core Values: “We have fun,” We strive for simplicity,” We trust each other to do the right thing,” We go the extra kilometre,” and “We belong here.”

Why Lifemark?

• Opportunity to work with a multi-disciplinary team of clinicians and the satisfaction of being on a driven team.
• Employee Referral Bonus Program.
• Pathways for corporate leadership.
• National Partner of Special Olympics Canada.
• Opportunities for mentorship as well as a positive and comforting work environment.
• Nationally recognized brand with a strong digital presence.
• Diverse, stable caseload with the flexibility to integrate pre-existing clients.

Qualifications

• Preferably an undergraduate diploma in a business program or equivalent.
• Excellent communication and people management skills.
• A high degree of attention to detail, organizational and multi-tasking skills in a busy and fast-paced work environment.
• Experienced working in a private rehabilitation clinic for 1-3+ years in a management capacity is a definite asset.
• Computer savvy and possessing advanced skills in Microsoft Office (Word, Excel, PowerPoint, etc.).
• Experience with accounting and budgeting is preferred.
• Strong competencies in public speaking, marketing and continuing education are a plus.
• Flexible and adaptable to change and able to hit the ground running.

Duties and Responsibilities

• Responsibilities include following standard administrative processes, ensuring revenue and cash receipts reconciliation is completed accurately and timely and providing administrative support to patients and staff.
• Promote shared vision and values, and use those principles to guide the actions of the clinic’s staff.
• Effectively manage and support the Clinic Lead's initiatives, including supporting the people and administrative strategies.
• Strong analytical and problem-solving skills.
• Approve payroll, invoices and expenses for clinic staff.
• Responsible for the billing, AR & cash flow of the clinic.
• Lead the clinic team in a way that promotes company culture and a high employee engagement score.
• Staff management, including hiring, constructive review, and disciplinary action.
• Relationship building, marketing and sales experience with referral sources, employers, and governing bodies.
• Oversees outcomes related to key performance indicators for programs and individuals.
• Track coverage for all funding streams to ensure approval.
• Complete data entry and billing.
• Provide administrative and clinical support when needed.
• Other duties may be assigned.

Inclusion

We are committed to creating an inclusive environment where people from all backgrounds can thrive. Improving inclusion and equity is a collective responsibility. Lifemark promotes equal employment opportunities for all job applicants, including but not limited to those self-identifying as a member of the employment equity groups: Indigenous peoples, Newcomers to Canada, Women, and Visible minorities.

Accommodation

Accommodations are available on request for all candidates taking part in any aspect of the recruitment and selection process. Email us at talent at lifemark.ca

Visit and Apply

Visit and Apply today! Visit www.lifemark.ca/careers