Medical Office Assistant

Pinewood Immgration Consulting; Calgary; On-site; CAD 35,000 - 45,000; Full time

Job summary

A local consulting firm in Calgary is seeking an on-site administrative support professional. Responsibilities include greeting clients, providing information, scheduling appointments, and performing clerical duties. The ideal candidate has a college diploma and experience in customer service. This role emphasizes interpersonal skills, attention to detail, and a strong ability to multitask, all within a busy office environment.

Benefits

Free parking available

Parking available

Qualifications

• 2 years to less than 3 years of experience in a similar role.
• Ability to work independently and complete tasks with attention to detail.

Responsibilities

• Greet people and direct them to contacts or service areas.
• Provide basic information to clients and the public.
• Schedule and confirm appointments.
• Perform data entry and bookkeeping tasks.

Skills

Interpersonal skills

Excellent oral and written communication

Flexibility

Organization

Reliability

Time management

Ability to multitask

Education

College, CEGEP, or other non-university certificate or diploma from a program of 1 year to 2 years

Tools

MS Office (Excel, Word)

Electronic medical records

Electronic scheduler

Job description

Overview

Where: Calgary, Alberta T3B 0M3

Work location: On-site (Bowglen Medical Center)

Education

• College, CEGEP, or other non-university certificate or diploma from a program of 1 year to 2 years

Experience

• 2 years to less than 3 years

On-site

• Work must be completed at the physical location. There is no option to work remotely.

Responsibilities

• Greet people and direct them to contacts or service areas
• Provide basic information to clients and the public
• Obtain and process information required to provide customer service
• Operate switchboard or telephone system
• Order office supplies
• Record and relay information
• Schedule and confirm appointments
• Maintain work records and logs
• Receive and issue payments
• Perform clerical duties, such as filing and sorting and distributing mail
• Answer telephone and relay telephone calls and messages
• Arrange teleconferences
• Calculate billing charges
• Monitor mobile radio or telephone
• Provide directory assistance
• Perform data entry
• Provide customer service
• Perform basic bookkeeping tasks

Experience and specialization

Computer and technology knowledge

• Electronic medical records
• Electronic scheduler
• MS Office (Excel, Word)

Additional information

Work conditions and physical capabilities

• Ability to work independently
• Repetitive tasks
• Attention to detail
• Combination of sitting, standing, walking

Personal suitability

• Efficient interpersonal skills
• Excellent oral and written communication
• Flexibility, Organized and Reliability
• Team player
• Ability to multitask
• Time management
• Maturity

Benefits

Other benefits

• Free parking available
• Parking available