Medical Editor

BGB Group; Toronto; On-site; CAD 70,000 - 85,000; Full time

Job summary

A healthcare communications agency in Toronto is looking for a Medical Editor responsible for ensuring the editorial integrity of marketing materials. The ideal candidate will edit for accuracy and compliance, have strong editing skills, and familiarity with AMA style and FDA regulations. Preferred qualifications include a Bachelor’s degree and 2-3 years of related experience. The position offers a salary range of $70,000 - $85,000 CAD per year.

Qualifications

• Minimum of 2-3 years of experience in medical education or related fields.
• Familiarity with AMA style and FDA rules.
• Proficient in grammar and proofing symbols.

Responsibilities

• Edit marketing materials for accuracy and compliance.
• Fact-check content using scientific data.
• Create style guides for accounts.

Skills

Medical education experience

Editing skills

Organizational skills

Interpersonal communication skills

Education

Bachelor’s degree in a related field

Tools

Microsoft Office Suite

Team messaging platforms

Job description

BGB Group is a healthcare communications agency that offers a wide range of services, including traditional pharmaceutical advertising, promotional medical education, payer marketing, and consulting services. Known for excellence and professionalism, we are hired as strategic and creative partners by our biopharmaceutical clients to drive category/brand awareness and growth.

Position Overview

The Medical Editor is responsible for the editorial integrity and factual accuracy of all marketing materials we develop and produce. This position ensures all pieces are grammatically and factually flawless, comply with AMA style, client style, and FDA rules and regulations, and contributes the fullest extent of their knowledge toward maintaining the highest levels of quality control. The Medical Editor reports to the Associate Editorial Supervisor or Editorial Supervisor.

Responsibilities

• Edits initial round of jobs for all assigned accounts for content, AMA style, client style, FDA rules and regulations, grammar, spelling, and consistency within the piece and among related pieces within a campaign.
• Fact-checks jobs as necessary; understands scientific and medical data to ensure copy accurately represents the source.
• Ensures the quality of formatting and visual layout.
• Performs editorial reviews (initial full-edit through release), including copy edits, W4Ws, fact-checks, and change checks at designated times in the job life cycle.
• Creates and maintains comprehensive style guides for all assigned accounts.
• Attends status and kickoff meetings for all assigned accounts; participates in the development of timelines when appropriate.
• Establishes solid working relationships with all internal brand team and department members.
• Provides backup to other members of the Editorial department.
• Accurately tracks time spent on each job and enters it in the time-tracking system daily.
• Keeps Editorial Supervisors or Editorial Directors abreast of workload, workflow, and status of assigned accounts as needed.
• Follows through with freelancers on their work to ensure editorial quality, tracking individual job deadlines and reviewing jobs as Editor of Record.
• Assists as a training resource for freelance or newer employees.
• Manages all aspects of assigned accounts without need for daily supervision.
• Promotes a collaborative approach among team members by establishing and maintaining flow of communications.
• Efficiently uses BGB-provided technology (such as GlobalVision Verify and ChatGPT Enterprise) as a tool to assist in reviews.
• Participates in the rotation of staff editors covering after-hours editorial needs and weekend work.

Preferred Qualifications

• Bachelor’s degree in a related field (e.g., English or Life Sciences) is required.
• Minimum of 2-3 years of experience in medical education preferred, or relevant experience in pharmaceutical advertising, medical publishing, or medical communication.
• Familiarity with AMA style and knowledge of FDA rules and regulations.
• Proficient in basic grammar and spelling rules.
• Knowledge of all proofing and editing symbols.
• Ability to ensure scientific accuracy by fact-checking all relevant copy.
• Excellent organizational, analytical, and interpersonal communication skills.
• Ability to work under pressure and prioritize tasks.
• Ability to work independently.
• Willingness to assume a mentoring role within the Editorial department.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Familiarity with team messaging platforms and video meeting software (e.g., Microsoft Teams, Zoom, Slack).

Salary range

$70,000 - $85,000 CAD

Equal Opportunity Employer

BGB Group is an equal opportunity employer. All applicants will be considered without regard to race, color, religion, sex, age, national origin, citizenship status, sexual orientation, disability, veteran status, or any category or class of person protected by law.