Medical Administrative Assistant PL4

University of New Brunswick; Saint John; On-site; CAD 30,000 - 60,000; Full time

Job summary

A prominent Canadian university in Saint John is seeking a Medical Administrative Assistant to support the Student Health Centre. Responsibilities include providing information, maintaining records, and performing clerical duties. The ideal candidate should have a post-secondary diploma, at least 2 years of experience, and strong interpersonal skills. This position offers hourly wages of $21.92 - $26.14 and a commitment to equity and diversity.

Benefits

Full pension

Minimum three weeks of vacation annually

Employee and Family Assistance Program

Health insurance

Qualifications

• Minimum 2 years of related experience, preferably within a university environment.
• A combination of equivalent education and experience will be considered.

Responsibilities

• Answer and respond to incoming correspondence with courtesy and accuracy.
• Perform general clerical duties to support daily clinics.
• Maintain Student Health Centre financial records for all transactions.

Skills

Excellent interpersonal skills

Confident service delivery

Cultural awareness

Knowledge of university/community resources

Education

Post-secondary diploma in Administration and Office Management

Job description

Overview

Discover

The Opportunity

Closing Date: October 27th 2025 at 4:00 PM

STUDENT AFFAIRS & SERVICES

Student Affairs & Services (SAS) amplifies the student experience by providing access to inclusive, innovative and high-quality essential services that promote well-being, connected communities and student success. SAS helps students find their way by supporting them in achieving their academic, personal and life goals.

What We Offer

Full- / Part-time (2-year) Term Saint John On-Campus

Standard Work Hours: Mon - Fri 8:15 am - 4:30 pm, 36.25 hours per week

Salary Range: $21.92 - $26.14 per hour

Your Focus

Reporting to the Nurse Practitioner the Medical Administrative Assistant is a first-contact service provider offering information and assistance to students accessing the services of the Student Health Centre. Working with the Nurse Practitioner and visiting health care professionals the Medical Administrative Assistant assists in the operation and administration of the Student Health Centre.

• Promote a welcoming, inclusive atmosphere and actively participate in maintaining a positive work environment.
• Ensure patient confidentiality and maintain respective legal requirements.
• Answer, respond to direct and take messages for all incoming correspondence with courtesy and accuracy.
• Interact and communicate effectively and respectfully with students.
• Perform general clerical duties to support daily clinics inclusive of scheduling, referrals, booking additional tests, appointments, completion of billing, Medicare/insurance forms, photocopying, faxing, etc.
• Foster and maintain relations with Financial Services to ensure accurate and complete billing, invoicing and reconciling for all services provided at the Student Health Centre.
• Maintain Student Health Centre financial records for all transactions and ensure adequate change in petty cash and cash float.
• Complete website and digital screen updates / SharePoint in consultation with the Nurse Practitioner.
• Schedule and coordinate all aspects of clinic requirements.
• Actively participate in team meetings and initiatives.

What You Bring

• Post-secondary diploma or certificate in Administration and Office Management, preferably in a medical centre environment.
• Minimum 2 years of related experience, preferably within a university environment.
• A combination of equivalent education and experience will be considered.

Additional Strengths

• Excellent interpersonal and communication skills are required.
• Ability to provide student services in a confident, discreet manner.
• Demonstrate cultural awareness / sensitivity.
• Knowledge of university / community resources.

About University of New Brunswick

University of New Brunswick (UNB) employs more than 3,200 full- and part-time staff, including faculty, support staff and students. UNB values people and we have proudly been named as one of Canada\'s Top 100 Employers for 2025 and one of Atlantic Canada\'s Top Employers for 2024.

UNB is situated on the unceded territory of the Wolastoqiyik and Mikmaq peoples along the banks of the Wolastoq river, a region recognized worldwide for its natural beauty. UNB is a comprehensive university with a long history of excellence in teaching and research.

Why Choose UNB

UNB offers a large variety of benefits for employees including a full pension, a minimum of three weeks of vacation annually, the Employee and Family Assistance Program (EFAP) and dental, life and health insurance.

CUPE Local 3339

This position is part of the CUPE Local 3339 and falls under the CUPE Collective Agreement.

Commitment to Equity, Diversity & Inclusion

The University of New Brunswick is committed to employment equity and fostering diversity within our community and developing an inclusive workplace that reflects the richness of the broader community that we serve. The University welcomes and encourages applications from all qualified individuals who will help us achieve our goals, including women, visible minorities, Aboriginal persons, persons with disabilities, persons of any sexual orientation, gender identity or gender expression. Preference will be given to Canadian citizens and permanent residents of Canada.

We thank all who apply; however only those selected for an interview will be contacted.

Key Skills

Generator, Accomodation, Football, Advertising, Architectural Design

Employment Type: Full-Time

Experience: years

Vacancy: 1

Hourly Salary: Salary: 21 - 26