Media Traffic Coordinator - 3mth LTE

Tag; Canada; Remote; CAD 50,000 - 70,000; Full time

Job summary

A leading production firm in Canada is seeking a detail-oriented Production Coordinator to manage asset delivery workflows. You will ensure data integrity across various tools, track deliveries using Excel, and coordinate with teams. The ideal candidate has 2+ years of experience, excellent Excel skills, and a strong attention to detail. This role offers opportunities for managing creative workflows and supports process efficiency.

Qualifications

• 2+ years in a production support, coordination, trafficking, or admin role.
• Ability to manage repetitive workflows while maintaining focus and accuracy.
• Eligible for a background check to access client systems.

Responsibilities

• Upload and cross-check asset URLs into Media Central.
• Track deliveries in Excel ensuring consistency.
• Coordinate and QC data across various tabs within Mission Control.

Skills

Advanced Excel skills

Attention to detail

Organizational skills

Communication skills

Tech-savvy

Tools

Excel

Quip

Airtable

Slack

FIGMA

Job description

POSITION SUMMARY

We are seeking a detail-oriented, highly organized Production Coordinator to support asset delivery workflows across client platforms. This role is essential for managing data integrity across tools such as Media Central, Quip, Airtable, and a large Excel-based tracker ("Mission Control"). You will help ensure timely, accurate updates to delivery logs, maintain consistent naming conventions, and coordinate asset readiness across teams. This is a tactical, execution-focused role suited for someone with strong data entry skills, Excel experience, and a meticulous eye for detail. Basic design experience using the program FIGMA is desirable for this role.

JOB DUTIES

• Upload and cross-check asset URLs from iconik into Media Central.
• Update client documents (e.g., Quip or Airtable) with accurate links.
• Track deliveries in Excel Mission Control, ensuring consistency with Lucid folders.
• Apply standardized naming conventions using tools or guides provided.
• Enter and maintain copy and YouTube links for client content.
• Coordinate and QC data across various tabs and sub-themes within Mission Control.
• Liaise with PMs to resolve missing assets or naming errors.
• Create duplicate Mission Control sheets for sub-teams or themes.
• Communicate with stakeholders (e.g., Carat) to request or update line items.
• Support data hygiene, dropdown functionality, and taxonomy within Excel sheets.

JOB QUALIFICATIONS

• 2+ year in a production support, coordination, trafficking, or admin role.
• Advanced Excel skills, including filters, formulas, and data validation.
• Ability to focus on detail-heavy tasks with minimal supervision.
• Tech-savvy with an interest in process efficiency and documentation.
• Eligible for a background check (required to access client systems).
• Based in a location where shipping a client-issued Mac device is feasible.
• Exceptional attention to detail and organizational skills.
• Ability to manage repetitive workflows while maintaining focus and accuracy.
• Familiarity with platforms such as Quip, Airtable, Lucid, MS Excel, and similar data tools.
• Knowledge of taxonomy or naming conventions for digital asset management and various media types.
• Experience coordinating tasks with cross-functional and offshore teams.
• Strong written communication skills and ability to elevate or clarify project needs.
• Experience with metadata entry, tracking tools, and delivery systems.
• Able to navigate dual-system setups (e.g., a Tag-issued and client-issued laptop).
• Comfortable using Slack, O365 and other internal tools (training provided as needed).
• Exposure to creative or production workflows (e.g., trafficking, QC, post-production).