Matter Services Assistant

The Property Law Firm LLP; Oakville; On-site; CAD 40,000 - 50,000; Full time

Job summary

A modern real estate legal firm in Oakville seeks a Matter Services Assistant to ensure smooth real estate transactions. Ideal candidates are organized, detail-oriented, and enjoy learning in a people-first environment. Responsibilities include managing documentation, checking details, and assisting with trust accounts. The role requires a reliable car for errands. Competitive salary between CAD $40,000 and $50,000.

Benefits

Friendly coworkers

Opportunities for advancement

Training provided

Qualifications

• Must be organized and ready to learn.
• Ability to juggle multiple tasks under pressure.
• Eager to receive feedback and improve.

Responsibilities

• Stay organized with documents and deadlines.
• Check details in legal files for accuracy.
• Manage multiple to-do lists efficiently.
• Assist with managing trust accounts and funds.
• Prioritize tasks and handle deadlines effectively.
• Catch errors and mitigate issues proactively.
• Use a car for quick trips and deliveries.

Skills

Organizational skills

Attention to detail

Customer service

Communication skills

Job description

Overview

Title: Matter Services Assistant – From Frontline Excellence to Backend Brilliance: Elevating Systems That Drive Real Estate

Location: Oakville, ON

Join a Growing Team That’s Modernizing the Real Estate Legal World

At Property Law Firm CB LLP, we’re on a mission to make real estate legal services faster, easier, and way less stressful—for everyone involved. We’ve teamed up with some of the best real estate law firms in the country and are building something fresh, exciting, and people-first.

You don’t need a background in law to join us, you just need to be organized, great with people, and ready to learn. If you’ve ever thought, "I know I’m capable of more than this," while giving 110% in retail, food service, or any fast-paced customer-facing job, this might be your next big move.

We’re not your typical law firm. We’re modern, growing fast, and building a team full of smart, friendly people who care about doing great work and helping each other succeed. If that sounds like your kind of place, we’d love to meet you.

Who You Are

You’re the kind of person who:

• Is always the go-to at work when things need to get done right
• Stays calm under pressure and actually likes juggling tasks
• Notices the little things, details matter to you, and people trust you to catch them
• Is ready to be part of a team that values your drive and potential, not just your resumé

What You’ll Do Here

You’ll be part of the team that keeps our legal real estate files running like clockwork. Think of it like being the backstage boss of a real estate legal transaction making sure everything gets done smoothly, accurately, and on time.

Here’s a snapshot of what you’ll be doing:

• Stay Organized: Make sure documents, deadlines, and notes are accurate and where they need to be
• Check the Details: Review and validate important data in legal files, because the small stuff really matters when it comes to real estate
• Juggle Tasks Like a Pro: Manage multiple to-do lists while helping the team stay ahead of deadlines and shifting priorities
• Handle the Money (With Care): Assist with managing trust accounts, receipting and disbursing funds, coordinating couriers, and making sure transactions stay on track
• Prioritize Like a Champ: Stay calm and focused when juggling competing deadlines and make smart decisions about what needs to happen first
• Solve Problems Before They Happen: Catch errors, fix issues, and keep things running smoothly with your sharp attention to detail and practical problem-solving skills
• Be Ready to Drive: You’ll need access to a reliable car you can use to make quick trips to the bank or coordinate last-minute deliveries, speed and flexibility matter in real estate. Mileage will be reimbursed.

You’ll Love This Role If You:

• Are naturally organized and love checking things off a list
• Can communicate clearly and kindly, both by phone and email
• Are curious, eager to learn, and open to feedback
• Know how to keep cool when things get busy
• Want to be part of a modern, fast-growing company that’s doing things differently

Bonus Points

• Experience in real estate, admin or hospitality
• You’re interested in law, real estate, or business and want a long-term career path

What You’ll Get

• Salary Range: The full salary range for this role is CAD $40,000 to $45,000 to $50,000.

We aim to hire all candidates between the minimum and the midpoint of this range, with offers above the midpoint reserved for those with sustained high performance and impact. The final offer will reflect your individual experience and skillset.

• On-site Role: Must have a car
• A Team That Actually Cares: Friendly coworkers, modern leadership, and real support
• A Future: We promote from within, train on the job, and invest in people who show up and shine

No Legal Background? No Problem.

We’ll teach you everything you need to know. You bring the energy, drive, and willingness to learn we’ll handle the rest.