Marketing & Office Coordinator

TAO Solutions; Toronto; On-site; CAD 55,000 - 65,000; Full time

Job summary

A leading software solutions provider in Toronto is seeking a detail-oriented Marketing & Office Coordinator. This full-time role involves supporting marketing campaigns, managing social media presence, and providing administrative support. The ideal candidate has 1-3 years of marketing experience, a relevant degree, and strong organizational skills. Benefits include competitive compensation and a hybrid work model.

Benefits

Competitive compensation package

Profit-Sharing Program

Hybrid work model

Flexible work arrangements

Yearly learning & professional development allowance

Robust benefits package including health and dental

Qualifications

• 1-3 years of Marketing and/or Administrative experience with a background in marketing.
• Strong skills in crafting and managing marketing collateral.
• Ability to thrive in a fast-paced environment and juggle multiple priorities.

Responsibilities

• Draft, design, and manage marketing collateral such as brochures and e-newsletters.
• Plan and coordinate social media content across various platforms.
• Provide general administrative support including scheduling and document organization.

Skills

Marketing experience

Administrative skills

Social media management

Attention to detail

Communication

Creativity

Organization

Tech-savvy

Education

Diploma or Degree in Marketing

Tools

Google Suite

Microsoft Office Suite

Job description

About us

Trusted by leading global banks and financial institutions of all sizes, TAO Solutions has worked for over a decade with financial industry leaders worldwide. We design innovative and automated software solutions to empower the financial services industry with operational agility and robust capabilities.

Our main headquarters are located in Toronto with offices in Sydney, Australia, and San Diego, USA. We are driven by an entrepreneurial and visionary mindset, there is plenty of room for innovation, initiative and talented people to shape who we are tomorrow. More information on our business, products, and services can be found at https://taosolutions.com .

Role Overview

We’re looking for a detail-oriented, creative multitasker to join our team as a Marketing & Office Coordinator. In this role, you’ll be at the heart of our marketing and administrative operations, supporting campaigns, coordinating our social media presence, managing materials, and keeping everything running smoothly behind the scenes. From crafting polished presentations to coordinating tradeshow presence and marketing assets, you’ll make sure every detail reflects our brand’s professionalism and energy. If you thrive in a fast-paced, collaborative environment and love bringing order and creativity together, this is the perfect fit.

This is a full time in office role.

Job Duties

• Draft, design, edit, and manage marketing collateral such as messaging for brochures, e-newsletters, and more;
• Plan, coordinate, and generate social media content across various platforms and services;
• Support the distribution of marketing materials to the TAO sales team and help with preparation for trade shows;
• Update and maintain product information across marketing portals and databases;
• Consolidate, polish, and prepare Google Slide/PowerPoint decks for sales and executive presentations;
• Ensure accuracy and consistency of messaging across all accounts, channels, and platforms;
• Maintain orders and swag materials for tradeshows, liaising with and sourcing vendors;
• Assemble, label, and brand product sample kits for client presentations and trade shows
• Monitor and replenish sample inventory, anticipating upcoming needs and events
• Coordinate with couriers to ensure timely delivery of packages;
• Provide general administrative support, including scheduling, document organization, and event coordination and planning;
• Serve as main point of contract for general office inquiries and communications;
• Manage supplies, ordering and vendor coordinator to ensure smooth daily operations in the office;
• Prepare and distribute internal communications, agendas and meetings notes for company wide announcements and updates;
• Support with event planning and internal communications for conference calls, meetings, etc. in office;
• Support employee onboarding and offboarding in partnership with HR & IT;
• Maintain organized digital files for marketing and office documents;
• Help create a welcoming and efficient work environment that reflect our company culture;
• Other HR and operational duties as assigned.

Does this sound like you? You’re someone who:

• Has 1-3 years of Marketing and/or Administrative experience with a background in marketing;
• Has a Diploma or Degree in Marketing or equivalent experience;
• Is looking for a place to make an impact and grow in a supportive environment;
• Takes pride in getting things done right the first time, with quality and details top of mind;
• Thrives in a fast-paced environment and can juggle multiple priorities without breaking a sweat;
• Has a keen eye for accuracy and consistency;
• Communicates clearly and professionally, both in writing and in person;
• Brings creativity and initiative to every project, with a willingness to learn and adapt;
• Works well independently but also loves collaborating as part of a close-knit team;
• Is tech-savvy and comfortable using Google Suite and Microsoft Office Suite and online marketing tools
• Has a keen eye for organization and polishing processes;
• Enjoys structure, and finding pathways to efficiency;
• Has a positive, can-do attitude and isn’t afraid to roll up your sleeves to get the job done;
• Is interested in AI and how AI can assist marketing and administration job functions.

Base Compensation: $55,000 - $65,000

Placement within the range is determined through the interview process and is based on a candidate's knowledge skills and qualifications for the role. Additional opportunities for compensation include, but are not limited to: paid vacation, volunteer days, employer paid benefits, profit sharing and bonus program participation (where applicable).

What you can expect from us

Our performance-driven culture is built on teamwork. We are ranked as one of the top companies to work for by Great Place to Work Canada and recognized as one of the best places to work in technology. Passionate about fostering an environment that positions each team member to succeed and grow their career. We are committed to diversity and inclusion and demonstrate our values through equitable pay, fantastic benefits, and an inclusive and accessible environment for everyone. Why should you want to be part of TAO Solutions?
Check out our offerings here.

We invest time and resources to ensure TAO Solutions is as good as the people we hire. Here are some of the perks and benefits you can expect working at TAO Solutions.

• Competitive compensation package,
• Participation in TAO's bonus program (where applicable)
• Profit-Sharing Program
• Hybrid work model
• Flexible work arrangements to support you and your team
• Collaborative organization that exemplifies autonomy and creativity
• Openness to new technology adoption and software advancement
• Robust benefits package including: vision, medical, and dental
• Yearly learning & professional development allowance
• Company wide socials
• Internal team recognition platform (Bonusly)

TAO Solutions Inc. is an equal opportunity employer, committed to inclusion and diversity. All qualified applicants will receive consideration for employment without regard to race, national or ethnic origin, colour, religion, age, sex, sexual orientation, gender identity or expression, marital status, family status, genetic characteristics, disability or any other basis forbidden under federal, provincial, or local law, and will not be discriminated against on the basis of disability. Accommodations are available on request for candidates taking part in all aspects of the recruitment process.

This posting is for a new vacancy at TAO Solutions Inc. We will communicate with you only through official email addresses and connected Linkedin profiles. We do not use WhatsApp, Facebook Messenger, etc. Our team will not ask you to send us money or technology through our processes.

RECRUITERS PLEASE DO NOT CONTACT