Marketing Coordinator

Osler, Hoskin & Harcourt LLP; Toronto; Hybrid; CAD 55,000 - 65,000; Full time

Job summary

A leading business law firm in Toronto is seeking a Marketing Coordinator to support the marketing and communications team. The successful candidate will manage marketing requests, coordinate projects, and ensure delivery of high-quality materials. Candidates should possess a diploma in marketing or communications and have at least one year of relevant experience. Proficiency in Microsoft Office and project management tools is essential. This role offers competitive compensation within an innovative hybrid work environment.

Qualifications

• Minimum of one year of relevant work experience in a project coordinator or marketing role.
• Prior exposure to a professional services or B2B environment is an asset.
• An equivalent combination of education, training, and experience will be considered.

Responsibilities

• Coordinate the intake, tracking, and workflow of marketing requests across the firm.
• Maintain and update project schedules using project management software.
• Communicate project timelines and updates to team members.
• Perform thorough document reviews and proofreading to ensure quality control.
• Assist with website and social media updates.
• Manage departmental invoices and delivery of marketing collateral.

Skills

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Project management software

Time-management skills

Communication skills

Client-service orientation

Education

University or college diploma in marketing or communications

Tools

Monday.com

Job description

Osler, Hoskin & Harcourt LLP is one of Canada’s leading business law firms. Advising many of Canada’s corporate leaders, as well as U.S. and international parties with extensive interest in Canada, our more than 1,000 firm members are based in offices in Toronto, Montréal, Ottawa, Vancouver, Calgary and New York.

Osler prides itself on attracting and maintaining some of the brightest talent in the legal arena. Our lawyers, students, management and staff have created a unique firm culture which nurtures mentoring and the exchange of ideas. Osler is a dynamic and exciting place to begin a career or carve out a new path.

The Marketing Coordinator is responsible for the support and service of the marketing and communications team, where you will contribute to the successful delivery of high-quality projects for our internal clients, both lawyers and business professionals. The Coordinator will gain exposure to a wide range of marketing tactics and tools, from social media and digital content to major firm events. We are looking for someone who is curious, organized, and eager to learn. This is a detail-oriented position with an emphasis on project coordination and delivery, high-level client service and workflow processes.

This job posting is for an existing vacancy.

Major Responsibilities

• Coordinate the intake, tracking, and workflow of marketing requests across the firm
• Maintain and update project schedules, ensuring deadlines and deliverables are met using project management software (Monday.com)
• Communicate project timelines and updates to team members and stakeholders
• Circulate proofs and perform thorough document reviews and proofreading to ensure quality control.
• Assist with website and social media updates, marketing materials, and communication projects
• Manage departmental invoices, print production, and delivery of marketing collateral
• Support day-to-day activities and special projects as required

Position Requirements

Education and Experience

A university or college diploma (preferably in marketing or communications), plus a minimum of one year of relevant work experience, preferably in a project coordinator or marketing role. Prior exposure to a professional services or B2B environment is considered an asset. An equivalent combination of education, training and experience will be considered.

Knowledge and Skills

• Excellent proficiency in Microsoft Word, Excel and PowerPoint. Prior experience with project management software is a bonus.
• Strong organizational and time-management skills, with attention to detail
• Excellent written and verbal communication skills
• Professionalism and strong client-service orientation
• Proactive attitude with a willingness to learn and contribute to a team
• Bilingual (English/French) is not required, but will be considered an asset

Compensation

The range of expected compensation for this position is $55,000 - $65,000 annually. Compensation offered will be based on a variety of factors including job-related knowledge, education, skills and experience.

We are currently working in a hybrid work arrangement, which includes a requirement to work primarily in the office and flexibility to work remotely up to 2 days per week.

Accessibility and Accommodation

We thank all applicants for their interest in Osler; however, only chosen applicants will be contacted. Osler is committed to fostering a diverse and inclusive work environment, and we welcome and encourage applications from people with disabilities and people with diverse backgrounds, identities, and cultures. Accommodations are available upon request for candidates in all phases of the selection process.

Background and Reference Checks

Please note that any offer of employment will be conditional upon background and reference checks, including a criminal record check, credit check, and employment and educational verifications.

If you have the required background with the ability to provide exceptional customer service and wish to work in one of Canada's leading law firms, please reply in confidence with a cover letter and résumé by the closing date.

Please note that we use artificial intelligence to screen, assess or select applicants for the position.