Manager, Research Services

Athabasca University; Town of Athabasca; On-site; CAD 90,000 - 120,000; Full time

Benefits offered by this job

Pension Plan

Health Insurance

AU Course Allowance

Paid leave

Job summary

Athabasca University (AU) invites applications for a permanent, full-time Manager, Research Services. Reporting to the Director, Research and Innovation, the role oversees the daily operations of the Research Services unit, supports internal and external funding proposals, and manages budgets and ethics compliance.

The successful candidate will supervise staff, coordinate pre- and post-award activities, work with faculty and Deans, and help develop annual budget plans in alignment with AU's Like

Qualifications

• A graduate of a recognized masters' degree program plus at least 7 years of progressively complex administrative experience, preferably in a post-secondary environment. PhD preferred.
• Experience in project management/coordination.
• Experience in using computer systems and software; specifically, Microsoft Teams, Windows, Word, Access, Excel, E-mail. Skill in the use of Artificial Intelligence for research administration is an asset.
• Demonstrated analytical and problem-solving skills.
• Strong negotiating, interpersonal and communication (verbal and written) skills.
• Demonstrated financial management skills including budgeting, project accounting and financial reporting.
• Proficient in multi-tasking and able to work under pressure with volume plus constant and concurrent deadlines.
• Ability to understand research proposals and evaluation methodologies.
• Self-directed individual with demonstrated ability to work independently, yet eager to be lead, as well as be a part of a team.
• Knowledge of the research funding landscape provincially, federally, and internationally.
• Solid understanding of the post-secondary research environment.
• Managerial experience including: development and monitoring of budgets, supervisory experience, external relations and policy development.
• Accuracy of information, knowledge of University policies, and the ability to research history of issues is essential.

Responsibilities

• General management of the Research Services unit and project coordination related to Research Services.
• Facilitate submission of successful research funding proposals from AU faculty and coordinate internal funding applications.
• Oversee post-award financial administration and ethics compliance for research grants.
• Develop and monitor budgets and operational plans for the Research Services unit.
• Support Director and AVPR in promoting research and aligning activities with AU policies.

Skills

Project management

Coordination

Analytical skills

Financial management

Negotiation

Communication skills

Independent working

Education

Master's degree

7+ years administrative experience

PhD preferred

Tools

Microsoft Teams

Windows

Word

Access

Excel

E-mail

Job description

Guided by Like No Other, Athabasca University’s (AU) strategic plan, AU’s approach to accessible yet transformative education and research is truly distinctive. Our academic mission is to remove barriers to post-secondary education for learners, regardless of their age, location, career, or educational background.

Based in the beautiful region of Athabasca, Alberta, AU is one of four Comprehensive Academic and Research Universities (CARUs) in the province. We are a public, board-governed, open, and online university serving more than 37,000 students across Alberta, Canada, and around the world.

AU seeks to be an agile and inclusive workplace in which all team members can grow, make their highest contribution, and each make a difference to our academic vision and mission.

Led by President Dr. Alex Clark, AU is embarking on an exciting new chapter. Drawing from five decades of growth in distance and online education, we aim to grow our position as Canada’s foremost innovator in flexible, online and accessible learning. With an inclusive Senior Leadership Team dedicated to empowering every team member to contribute, learn and thrive, AU stands poised for an exciting and ambitious next stage of development.

Athabasca University’s Research Office is recruiting for a permanent, full-time Manager, Research Services.

The Position

Reporting to the Director, Research and Innovation (the Director), the Manager, Research Services is responsible for: general management of the Research Services unit; project coordination as it relates to Research Services; ensuring personnel/resources are available to facilitate the submission of successful research funding proposals (internal and external) from AU faculty; coordinating, facilitation and directing the administration of operational research funding; developing and maintaining research records and publications; supporting the AVPR and the Director in promoting research at AU in accordance with the mission, values, goals and policies of the University and developing the annual operational budget plan for the Research Services unit; as well as managing the budgets administered by the unit.

The Manager, Research Services is a member of the Research Office leadership group and participates in collective governance and strategic decision-making under the leadership of the Associate Vice-President, Research, in collaboration with the Director and other Manager(s) within the unit.

The Manager, Research Services acts under the general direction of the Director but is expected to demonstrate initiative and be capable of working independently and with minimal direct supervision. Working closely with faculty, Deans, Chairs/Directors, Department Heads, as well as with public and private sector personnel, the Manager will facilitate and oversee the administration of internal and external research grants and contracts, and internal funding allocations within the Research Services unit at AU.

The Manager is responsible for the daily management and operation of the Research Services unit, including the supervision of staff dedicated to supporting internal funding review committees (ARF, APDF, REB, other), assisting AU researchers with the submission of applications for internal and external funding, the post-award financial administration of successful research grants (internal/external), as well as Research Ethics.

The Manager provides coordination and assistance to the Director and/or AVPR, as needed, for the development and submission of the Research Services annual budget and operational plan, and ensures sufficient financial resources are available to support the research funding application process, pre- and post-award administrative services, and ethics compliance.

Qualifications

• A graduate of a recognized masters' degree program plus at least 7 years of progressively complex administrative experience, preferably in a post-secondary environment. PhD preferred.
• Experience in project management/coordination.
• Experience in using computer systems and software; specifically, Microsoft Teams, Windows, Word, Access, Excel, E-mail. Skill in the use of Artificial Intelligence for research administration is an asset.
• Demonstrated analytical and problem-solving skills.
• Strong negotiating, interpersonal and communication (verbal and written) skills.
• Demonstrated financial management skills including budgeting, project accounting and financial reporting.
• Proficient in multi-tasking and able to work under pressure with volume plus constant and concurrent deadlines.
• Ability to understand research proposals and evaluation methodologies.
• Self-directed individual with demonstrated ability to work independently, yet eager to be lead, as well as be a part of a team.
• Knowledge of the research funding landscape provincially, federally, and internationally.
• Solid understanding of the post-secondary research environment.
• Managerial experience including: development and monitoring of budgets, supervisory experience, external relations and policy development.
• Accuracy of information, knowledge of University policies, and the ability to research history of issues is essential.

An equivalent combination of education and experience may be considered.

A detailed job description can be viewed at: Manager, Research Services.

Contact Information

For more information regarding this role, please contact Ramses Ilarraza, Director, Research and Innovation, [e-mail].

Work at AU

A university like no other for people like no other

Athabasca University (AU) has widened access and increased opportunity to higher education for over 50 years for everyone by providing access to high-quality university education and professional development for students by removing physical, digital and systemic barriers to learning and success.

An Open And Online University, AU Is a Unique Hybrid Workplace With More Than 1300 Staff Working Across Five Faculties And Six Portfolios. From AU’s Home On The Indigenous Lands Of Treaty 6, Treaty 8 And Metis Northern Alberta, We Are Alberta’s Only Rurally-situated University With

• Over 37,000 students across five faculties— 33,000 undergraduates and 4,000 graduate students
• 900 courses over 70 programs— with choices from micro-credential and baccalaureate to masters and doctoral levels
• Some of the country’s most well established and largest accredited academic and professional programs in business, registered nurse and nurse practitioner programs, science, and humanities & social sciences
• 560,000 alumni across 101 countries

As Alberta and Canada’s premier and largest online university, AU’s commitment to widening access and participation has been consolidated under its current Like No Other Strategic Plan, which focuses on fostering a better and more equitable world via teaching, research, and impact in place and digital space.

Under the Like No Other plan, AU seeks to be a trust- and team-oriented workplace focused on quality and innovation in which everyone is respected authentically and is and feels welcome.

Putting our learners at the centre, AU seeks to reduce barriers to access, build opportunities for growth, and foster community and connection while integrating equity, diversity and inclusion, Indigenous conciliation, and transformative systems across our activities and impacts.

AU’s centre for Indigenous peoples and communities, Nukskahtowin (or “Meeting Place”), is a welcoming place for all people and ideas to come together. Since 2001, the main goal has been to recognize and develop traditional Indigenous knowledge and to support, protect, and keep Indigenous knowledge, education, and oral traditions strong. After the Truth and Reconciliation Commission’s Calls to Action and the United Nations Declaration on the Rights of Indigenous Peoples, we renewed our commitment to all forms of Indigeneity at AU.

Acting from values, AU is committed in our systems and practices to working together to create a respectful, safe, and healthy environment in which to work and learn. The university, staff and students share the responsibility of creating and fostering a safe, healthy, and respectful working and learning environment.

AU seeks to be and build a welcoming community and connection in place and digital space. Throughout the year, AU has a range of in-person, hybrid, and online activities that span working, team meetings, retreats, and staff celebrations. AU’s campus in Athabasca has been modernized over the past years to create an attractive and inclusive workplace for all people and teams with capacity for small to large gatherings and hybrid events, as well as portfolio, faculty, and organization-wide professional development, retreats, and celebrations. With onsite library, laboratory and makerspace facilities for staff and students, AU seeks to build culture and community throughout the year through a program of staff professional development and recreational activities.

Considerations in applying

A hybrid workplace, AU encourages applications from all eligible candidates—women, Indigenous Peoples, persons with disabilities, persons of any sexual orientation, persons of any gender identity and expression, and members of equity-deserving groups are encouraged to apply.

AU is committed to fostering an inclusive, accessible workplace and learning environment that supports students and staff with disabilities, aiming to remove social, physical, and technological barriers. We welcome and encourage applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process. We are committed to creating an accessible and inclusive environment for all candidates. If you require accommodation at any stage of the recruitment process, please contact [e-mail].

AU recognizes that life circumstances such as illness, disability, family and community responsibilities (e.g., maternity leave, parental leave, leaves due to illness) are expected to have an impact on any candidate’s record of achievement. These impacts should be taken into consideration during the hiring process.

Athabasca First

Wherever possible, AU seeks to attract and hire qualified team members to reside in the Athabasca region of Alberta, Canada. We will offer relocation assistance for the right candidate should you decide to relocate to Athabasca. As a resident of the town or county of Athabasca, you can choose to work on and from our beautiful campus in Athabasca.

To discover the Town and Region of Athabasca, go to: Visit Athabasca.

What AU Offers

Benefits and Pension eligibility differs based on employee group and may include:

• Defined Benefits Pension Plan
• Alberta Health Care
• Extended Health Care
• Life Insurance, Accidental Death & Dismemberment Insurance
• Disability Coverage
• Vacation
• Office Closure between Christmas and New Year's Day
• Discretionary Benefit Fund
• AU Course Allowance
• A Variety of Leaves (e.g., Maternity/Parental/Adoption, Compassionate Care, etc.)
• Employee & Family Assistance Program (EFAP)

An offer of employment is conditional upon verification of educational credentials. All educational credentials must be recognized in Canada.

E-Transcripts shared directly from your Post-Secondary Institution via email are acceptable.

WES https://www.wes.org/ca/ may be used to verify international educational credentials. Processing time for verification of international qualifications may take up to one month; please plan accordingly.

While all eligible applicants are encouraged to apply, Canadian Citizens and Permanent Residents will be given priority. Where applicants have equal skills, abilities, and experience, candidates residing within or willing to relocate to the County of Athabasca will be given preference. Successful applicants must reside in Alberta, Canada. Working outside of Canada is not supported by AU. You are legally not permitted to work for AU if you are living outside of Canada.