Manager, Records, Access and Privacy

St. Clement's School; Mississauga; On-site; CAD 106,000 - 139,000; Full time

Job summary

A leading educational board in the Peel Region of Canada is seeking a Manager for Records, Access, & Privacy. This permanent, full-time role entails designing and overseeing records and privacy programs, ensuring legal compliance, and training staff. The ideal candidate will have substantial experience in records management, privacy compliance, and staff management, making a significant impact on the board's operational effectiveness.

Qualifications

• Minimum 7 years of experience in records management and privacy compliance.
• Minimum of 3 years’ experience managing staff within a public sector environment.

Responsibilities

• Design and oversee record and privacy programs for legal compliance.
• Lead privacy impact assessments for enterprise or IT systems.
• Manage staff training and provide direction regarding records management.

Skills

Records management

Privacy compliance

Interpersonal skills

Communication skills

Education

Post-secondary diploma in Privacy/Records Management or Information Sciences

Certified Records Management (CRM) designation

Job description

The Dufferin-Peel Catholic District School Board is a dynamic board committed to the delivery of quality educational programs and services. The Board is comprised of over 84,000 students enrolled in 152 facilities (126 elementary and 26 secondary schools) throughout the municipalities of Mississauga, Brampton, Caledon and Orangeville. We have approximately 11,000 employees in an increasingly diverse community. Dufferin-Peel Catholic District School Board is one of Ontario’s largest school boards, encompassing both urban and rural areas. We are currently accepting applications for the position of:

MANAGER, RECORDS, ACCESS, & PRIVACY

Permanent Full-time (12 Months)

Catholic Education Centre

Salary: $106,892 - $138,260

POSITION SUMMARY

Reporting to the Chief Information Officer, the primary functions of the Manager of Records, Access and Privacy are to design and oversee the board’s record and privacy programs to ensure legal compliance and to process requests for information made under the Municipal Freedom of Information and Protection of Privacy Act. Responsible for leading and conducting privacy impact assessments (PIAs) for enterprise or IT systems.

RESPONSIBILITIES

• Responsible for the design, implementation and training of the board Records and Information Management Program to establish efficient and effective life‑cycle management of board records. Provide direction to staff regarding application, implementation and disposition.
• Evaluate media format and storage requirements to ensure board records are protected and accessible throughout their lifecycle.
• Processing access requests under the MFIPPA and advise board regulated Health Professionals on Access to Health Records.
• Respond and report on privacy breaches and direct response, as required.
• Design and deliver role‑based staff training.
• Advise on the collection, use and disclosure of information by staff across the organization.
• Liase with IPC; mediate appeals and privacy complaints.
• Proactively design and review Privacy and Security Impact assessments process for enterprise and IT the review of programs and services. Involves collaboration with program, ITS, legal and procurement and make recommendations for use and final purchase.
• Manage the Archives/Records Digital Scanning Centre to provide archiving and records services to the board, Including receiving and maintaining records inventory and ensuring disposition of records.
• Assists with developing privacy related policies and procedures.
• Oversee the supervision and management of the Archives Records Management Clerk.

QUALIFICATIONS

• Post‑secondary diploma in Privacy/Records Management or Information Sciences or equivalent
• Certified Records Management [CRM] designation and/or Privacy Certification.
• Minimum 7 years of experience in the areas of records management, access to information and protection of privacy, compliance with applicable legislation and information privacy commission guidelines
• Minimum of 3 years’ experience managing staff, within a public sector environment is an asset

OTHER QUALIFICATIONS / ADDITIONAL EXPERIENCE

• Extensive knowledge of MFIPPA, PHIPA and, Copyright as it pertains to School Boards, Ontario Student Records, Canadian Rules for Archival Description [RAD] and related regulations and procedures, provincial policies and Orders, sector best practices, as well as other statutes affecting Board activities; ability to apply these to a range of complex situations.
• Strong interpersonal skills.
• Strong written and verbal communication and presentation skills.
• Ability to exercise considerable independent judgment, tact, and sensitivity in dealing with internal and external contacts.
• Excellent time management skills.
• Ability to coordinate large volumes of information, both electronic and hard copy.
• Ability to develop and delivery training programs, bulletins and communication plans, to ensure that all appropriate levels of staff are aware of their records management, privacy and copyright duties.

APPLICANT INFORMATION

To be considered for this position, please click Apply.

ALL new employees will be required to submit a current original criminal background check (CBC) including a "Vulnerable Sector Screening" (VSS) issued within 6 months prior to commencing employment with the Board.

Position will remain posted until filled.

We thank all applicants, please note that only those under consideration will be contacted.

The Dufferin-Peel Catholic District School Board is an equal opportunity employer.

Disability‑related accommodation during the recruitment process is available upon request. Please notify us when contacted and we will work with you to meet your needs.