Manager of Continuing and Community Education

Ottawa Catholic School Board; Ottawa; On-site; CAD 130,000 - 147,000; Full time

Job summary

The Ottawa Catholic School Board seeks a Manager of Continuing and Community Education to lead the department, oversee ESL and language programs, and manage multi-site operations. The role requires strategic oversight, collaboration across departments, and adherence to ministry guidelines.

Responsibilities include budgeting, fundraising, staff supervision, and program development with emphasis on inclusivity and community engagement.

Qualifications

• University degree in a related field.
• Professional TESL/Applied Linguistics, Business Admin, CSTD, or PM designation.
• Seven years of progressive, related experience.
• Five years of leadership and supervisory experience.
• Superior interpersonal and communication skills.
• Strong understanding of diversity, equity and inclusion.
• Proven ability to build community partnerships.
• Excellent time management and multi-project capability.
• Calm under pressure with strong negotiation and analytical skills.
• Proficiency with Google Suite, AI software and Microsoft Office.

Responsibilities

• Function in a Principal capacity overseeing multiple adult education sites and programs.
• Plan for a learning community spanning diverse ages and demographics.
• Build and sustain partnerships with stakeholder communities and professional bodies.
• Identify, secure, and manage special project opportunities from inception to completion.
• Identify hiring needs, participate in staffing, onboarding and training, evaluate performance.
• Adapt operating policies to suit client and employee groups (unionized and non-union).
• Participate in collective bargaining for ESL groups.
• Identify and manage hiring needs and supervise staff.
• Prepare, authorize, and monitor an annual budget around $6.5 Million.
• Lead funding proposal submissions and contract negotiations with key stakeholders.
• Manage tuition handling, short-term contracts, invoicing and board reporting.
• Prepare financial reports and participate in auditing processes.
• Lead and execute multi-year strategic plan considering immigration trends and facility needs.
• Liaise with Planning, Finance, Learning Technologies, Communications and HR.
• Promote department programs in collaboration with Communications.
• Coordinate Professional Development for Continuing Education staff.
• Serve as subject matter expert in adult learning and language training.

Skills

Leadership

Staff supervision

Interpersonal skills

DEI & inclusion

Partnership building

Time management

Calm under pressure

Customer service

Analytical skills

Negotiation

Policy interpretation

Attention to detail

Education

University degree in a related field

TESL/Applied Linguistics or PM designation

Program/Project Management certification

Tools

Google Suite

Microsoft Office

AI software

Sparkrock

ATE

Powerschool

GCS

GoSecure

Job description

Continuing and Community Education Department

Non-Affiliated M4

Existing Vacancy

*If you are a current OCSB employee, you must use your OCSB ATE account to apply to this vacancy.*

The OCSB is currently seeking a Manager of Continuing and Community Education. The possible work addresses for this position can be found in our .

Why Work With The Ottawa Catholic School Board: The OCSB proudly serves over 50,000 students across 90+ work locations. We offer an education that respects all faiths' universal values and is grounded in Catholic principles. We foster innovation to inspire Deep Learning so that all can realize their full potential. We offer a collaborative work environment, fulfilling careers, and the opportunity to make a difference in our students' lives.

The OCSB is committed to equitable hiring, employment and promotion practices and is dedicated to an inclusive workforce that reflects the diversity of our students and our communities. The OCSB is actively seeking applications from Indigenous peoples, Black and racialized people, persons with disabilities, people from gender diverse communities and/or people with intersectional identities, as well as individuals who can contribute to continuous diversification of ideas.

The Ottawa Catholic School Board acknowledges that the land on which our schools are located is the traditional unceded territory of the Algonquin Anishnabek Peoples. We extend our respect to all First Nations, Inuit and Métis Peoples for their valuable past and present contributions to this land.

The Manager of Continuing and Community Education is important to the success of their department and the OCSB. The Manager has a thorough understanding of the OCSBs mission, vision, values, priorities, and strategic plan, as well as the initiatives of the Ministry of Education, Immigration Refugee and Citizenship Canada (IRCC) and the Ministry of Labour, Immigration, Training and Skills Development (MLITSD). Managers at the OCSB are in working roles, both leading and producing alongside their teams. They require a high level of professionalism, judgement, strategic thinking, confidentiality, initiative and adaptability. This position requires an ongoing commitment and effort to remain informed and current on all aspects of their professional discipline and industry best practices, the Board, other departments, and to be knowledgeable and sensitive to what is going on in our schools, communities, city and province.

The Manager leads the day-to-day activities of a core department and its team members with the objective of meeting the departments operational objectives.

Weekend and evening work is required throughout the year due to participation in community events, department deadlines and school activities.

Responsibilities Include But Are Not Limited To

• Function in a Principal capacity overseeing St. Patricks Adult School and St. Josephs Adult School, as well as ESL, LINC, International Languages programs, and camps at St. Nicholas Adult High School and community partner locations.
• Plan for and engage with a learning community spanning ages 4 to 80+ across diverse demographics (newcomers, low-literacy learners, adult students, language communities, etc.)
• Build and sustain partnerships with various stakeholder communities, school boards and professional organizations such as TESL Ontario and CESBA.
• Identify, secure, and manage special project opportunities (such as multi-year research-based programs) from inception to completion.
• Identify hiring needs, participate in staffing, direct onboarding and training, assign work, evaluate performance, provide feedback, and resolve personnel issues.
• Adapt Continuing and Community Education operational systems, policies and processes to suit a variety of client and employee groups (unionized, part-time, non-union, etc).
• Participate in collective bargaining for OPSEU and CUPE ESL groups.
• Identify and manage hiring needs and assign supervision.
• Prepare, authorize, and monitor an annual budget estimated at $6.5 Million on a cost-recovery basis within a competitive funding environment.
• Lead funding proposal submissions and contract negotiations with key stakeholders (e.g., IRCC 5-year agreements, Ministry of Education, accessibility funding, anti-racism initiatives, asylum seeker support).
• Manage student tuition handling/reimbursements (e.g., Get SET transportation cheques), short-term consulting contract invoicing, consumables, and board reporting.
• Prepare financial reports and participate in auditing processes.
• Lead and execute multi year strategic plan, incorporating considerations for immigration trends, demographics, facility capacity, technology, and staffing needs.
• Liaise with various departments, including Planning & Facilities, Finance, Learning Technologies, Communications and Human Resources for planning and management purposes
• In collaboration with OCSB Communications, promote department programs, events and community events.
• Plan and coordinate Professional Development (including PD Days) for Continuing and Community Education instructional staff.
• Serve as internal subject matter expert in adult learning and language training (including PBLA, Avenue.ca, LINC curriculum Guidelines, TESL Ontario accreditation standards, etc.)

Qualifications And Experience

• University Degree in a related field
• Professional certification or designation in TESL, Applied Linguistics/Literacy, Business Administration, Canadian Society of Training & Development (CSTD) or Program/Project Management.
• Seven (7) years of progressive, related experience
• Five (5) years of leadership and supervisory experience
• Superior interpersonal and communication skills
• Strong understanding of the value of diversity, equity and inclusion.
• Proven ability to build and retain community partnerships and relationships.
• Excellent time management skills and ability to manage multiple projects simultaneously
• Ability to remain calm while navigating unexpected changes, difficult conversations, and/or stressful situations.
• Proven customer service, analytical and negotiation skillsCapable of providing advice and interpretation of policies or ideas.
• Strong attention to detail.
• Proficiency with software applications including but not limited to: Google Suite (Gmail, Google Docs, Sheets, Forms, Slides, Sites, etc.), AI software, and Microsoft Suite (all applications).

The Following Would Be Considered An Asset

• Experience in a school board or educational setting
• Experience conducting investigations
• Experience managing in a unionized environment and collective bargaining
• Ability to speak and/or understand other languages
• Proficiency with software applications including but not limited to: Sparkrock, ATE, MyOCSB, Powerschool, HARTs, TPON, I-CARE, GCS, and GoSecure (Ontario Ministry database).

This is a full time (1.0 FTE) permanent assignment with an anticipated start date of February 1, 2027. The annual salary range for this role is $130,098-147,050. A comprehensive benefits and pension package are also provided.

Reference Policy: We value your privacy. References will only be contacted if you are selected to move forward in the hiring process.

If you are not currently an OCSB employee, you will be required to provide an appropriate, original Police Record Check dated within the last six months before you can commence employment.

Questions regarding the application process can be directed to [e-mail] .

For assistance with ApplytoEducation, please contact ATE directly at [e-mail] or by phone at 1-877-900-5627.

AI may be utilized throughout the selection and recruitment process.

Pursuant to the Accessibility for Ontarians with Disabilities Act (AODA), if you require accommodations at any time throughout the application process, please contact the Human Resources Department via email at [e-mail] prior to the posting closing date so that appropriate arrangements can be made.

Information Collection Authority and Purpose: Pursuant to the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA) and the Personal Health Information Protection Act (PHIPA) , personal information is collected under the statutory authority of Section 265(1)(d) of the Education Act , as amended. This information may be utilized for any or all of the primary administrative functions relating to the operational activities of the Ottawa Catholic School Board, including educational programs and services, student records, and interactions with Ministries of the Government of Ontario. The Boards , the , and the supplementary document are accessible on the Boards website at www.ocsb.ca. Inquiries may be directed to the school Principal or to the Privacy Officer, Ottawa Catholic School Board, 570 West Hunt Club Road, Nepean, ON K2G 3R4. Contact information: 613-224-2222 | [e-mail] .