Maintenance Coordinator

Penske Truck Leasing; Quebec; On-site; CAD 45,000 - 62,000; Full time

Job summary

Penske Truck Leasing Canada Inc. is seeking a Maintenance Coordinator to manage branch inventory and administrative processes, improving service efficiency and profitability. This role collaborates with the warranty, customer service, and parts teams to ensure timely parts availability and accurate processing.

The position emphasizes inventory control, data analysis, and cross-functional coordination, with a daytime schedule and travel as needed to support multiple branches.

Qualifications

• High school diploma or equivalent required; degree preferred.
• Interpersonal and relationship-building skills with the ability to collaborate with branch team members.
• Competent written and verbal communication skills.
• 2+ years in customer service and operations.
• 2+ years in service and parts department preferred.
• Agile and quick learner, collaborative mindset.
• Advanced computer skills: Word, Excel, Outlook, PowerPoint.
• Regular, predictable attendance is essential.
• Willingness to travel and complete Penske employment processes.

Responsibilities

• Oversee branch inventory productivity to support timely service and profitability.
• Order parts via sourcing procedures; coordinate with Centralized Parts Ordering.
• Receive and store parts; perform inventory cycle counts; ensure availability.
• Manage new and used battery inventory and tire stock.
• Ship warranty items on time; follow up on returns and warranty-grams.
• Coordinate with Customer Service to schedule repairs as parts arrive.
• Provide vendor support and ensure correct payment processing.
• Support branch financial managers with performance insights.

Skills

Interpersonal skills

Written communication

Verbal communication

Agile learner

Advanced computer skills

Attendance reliability

Travel willingness

Education

High School Diploma or equivalent

College/degree preferred

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

ServiceNet

AS400

Job description

Address : 2824 Rue Einstein, Quebec, QC G1X 4B3

Schedule : Daytime

Position Summary:

The Penske Maintenance Coordinator position is focused on managing inventory and administrative processes of the branch (branches) that support maintenance operational efficiency, effectiveness, customer satisfaction and profitability.

Major Responsibilities:

Inventory Productivity:

• Full oversight of inventory productivity at the branch(es) for timely service support while mitigating risk of inventory loss.
• Maintain optimal inventory levels through ordering parts according to sourcing procedure ensuring suppliers deliver purchases defect-free and on-time through partnering with Centralized Parts Ordering on a daily basis.
• Receive and store parts in an organized and easily accessible manner. Ensure that updates to PartsNet occur timely, complete frequent inventory cycle counts and ensure parts are available when needed.
• Manage the new & used battery inventory and ensure that tires are on hand in the right quantity and specifications in an organized manner.
• Ensure warranty items are shipped and are received on time, as well as follow-up on returns and warranty-grams in partnership with the warranty department.
• Partner with Customer Service Coordinator to ensure repairs are being scheduled as parts are available
• Vendor support and accountability & ensuring payments are being processed correctly

Process Analytics:

• Perform process analyses and reviews in areas such as Inventory, maintenance profitability, warranty campaigns, cycle counts, RO reviews and other areas. Investigate and recommend solutions and/or guidance to issues posing a risk to the drivers of profitability.
• Use systems such as ServiceNet or AS400 to understand the operational dynamics for problem solving and process improvement.

Other Responsibilities:

• Support the branch financial manager by providing guidance and information that contributes to branch performance and profitability.
• Projects and tasks assigned by Branch Financial Manager and District Financial Manager

Qualifications:

• High school diploma or equivalent required, degree preferred
• Interpersonal and relationship building skills with an ability to collaborate with branch team members.
• Competent written and verbal communication skills
• 2 years+ experience in customer service and operations experience required
• 2 years working in service and parts department preferred
• Agile and quick learner, enjoys collaborative projects and continuous education
• Advanced computer skills including Microsoft Word, Excel, Outlook and PowerPoint required
• Regular, predictable, full attendance is an essential function of the job
• Willingness to travel as necessary, work the required schedule, work at the specific location required, complete Penske employment application, submit to a background investigation (to include past employment, education, and criminal history) and drug screening are required.

Physical Requirements:

• The physical and mental demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• The associate will be required to: read; communicate verbally and/or in written form; remember and analyze certain information; and remember and understand certain instructions or guidelines.
• While performing the duties of this job, the associate may be required to stand, walk, and sit. The associate is frequently required to use hands to touch, handle, and feel, and to reach with hands and arms. The associate must be able to occasionally lift and/or move up to 25lbs/12kg.
• Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and the ability to adjust focus.

Penske is committed to the principle of equity in employment.

About Penske Truck Leasing/Transportation Solutions

Penske Truck Leasing/Transportation Solutions is a premier global transportation provider that delivers essential and innovative transportation, logistics and technology services to help companies and people move forward. With headquarters in Reading, PA, Penske and its associates are driven by a dedication to excellence and a commitment to customer success. Visit Go Penske to learn more.

Penske is committed to the principle of equity in employment.

Job Category: Administrative

Job Function: Administrative Support

Job Family: General Administration

Address: 2824 Rue Einstein

Primary Location: CA-QC-Quebec

Employer: Penske Truck Leasing Canada Inc.

Req ID: 2608735