Mail Clerk - 6392

Randstad Canada; Woodstock; On-site; CAD 40,000 - 50,000; Full time

Job summary

A leading financial institution in Ontario is seeking a highly organized Mail Clerk I to support document storage and digitization processes in Woodstock. This full-time, 4.5-month position requires strong organizational and communication skills, technical comfort with copiers, and the ability to work independently across two branch locations. The position offers networking opportunities and a consistent work schedule with focused training.

Benefits

Networking Opportunity

Consistent Schedule

Focused Training

Qualifications

• 2+ years of professional experience in a role requiring organizational skills.
• Proven ability to manage physical and digital files efficiently.
• Demonstrated ability to work independently across multiple locations.

Responsibilities

• Prepare paper documents for digitization and scan using a copier/scanner.
• Review digitally filed documents for accuracy and completeness.
• Manage files within the branch securely and accurately.

Skills

Organizational skills

Communication

Independent work

Technical comfort

Education

High school diploma or equivalent

Tools

MS Office applications (Outlook, Teams, Excel)

Photocopiers and scanners

Job description

A leading financial institution is seeking a highly organized and detail-oriented individual to join its team as a Mail Clerk I to support document storage and digitization processes in Woodstock, Ontario. This is a full-time contract position for approximately 4.5 months.

As a Document Storage Analyst, you will be accountable for the accurate and efficient execution of document filing and digitization processes in a dynamic environment. You are a professional with a keen eye for detail and are comfortable working independently. You will utilize hardware such as photocopiers and scanners and have basic computer skills to manage the retrieval and storage of physical and digital documents.

Position Title : CAN - Mail Clerk I

Contract Duration : October 14, 2025, to February 27, 2026 (Approximately 137 days)

Work Schedule : Monday - Friday, 9:30 AM - 5:30 PM (No overtime or weekends required)

Work Location : Onsite at two branch locations in Woodstock, ON (417 Norwich Ave & 539 Dundas Street). The role requires travel between these two locations.

Advantages

• Networking Opportunity : This position offers a great opportunity to network and gain valuable experience within a leading national financial institution.
• Consistent Schedule : Enjoy a predictable, daytime, Monday-to-Friday schedule with no overtime or weekend work required.
• Focused Training : Receive one week of dedicated onsite training to ensure you are fully prepared for the responsibilities of the role.

Responsibilities

• Document Preparation and Digitization: Report to the assigned Retail Branches to prepare paper documents for digitization and scan them using a Ricoh copier/scanner.
• Quality Assurance: Review digitally filed documents to confirm accuracy, completeness, and adherence to all business requirements.
• File Management: Manage files within the branch, ensuring they are accurately secured and stored in their designated physical and digital locations.
• Communication: Provide daily and weekly updates on status, issues, and points of interest to management teams via email or phone.
• Compliance & Safety: Adhere to all Health and Safety rules (including mandatory face mask usage in open branch areas), Privacy Policies, and Employee Conduct Rules.
• Adaptability: Remain flexible and adaptable to support a broad spectrum of initiatives in an environment where business priorities may frequently shift.

Qualifications

Must-Have Requirements

• Experience: 2+ years of professional experience, ideally in a role requiring organizational or administrative skills.
• Organizational Skills: Highly developed organization skills with a proven ability to manage physical and digital files efficiently.
• Independent Work: Demonstrated ability to work independently and manage one's own workload across multiple locations.
• Technical Comfort: Comfortable operating a photocopier/scanner and proficient in MS Office applications (Outlook, Teams, Excel).
• Communication: Good verbal and written communication skills for daily reporting and updates.
• Education: High school diploma or equivalent.

Nice-to-Have Skills

• Prior document filing or records management experience is an asset.

Summary

If you are interested in the Mail Clerk position please apply online today! www.randstad.ca

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary / gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to [e-mail] to ensure their ability to fully participate in the interview process.