Maccess Promotions Executive

McMasters Student Union; Hamilton; On-site; CAD 60,000 - 80,000; Part time

Job summary

A university student organization is seeking a Promotions Executive to promote events and initiatives aimed at supporting students with disabilities. This role involves collaboration with various teams to develop effective promotional materials and engage the McMaster community. Ideal candidates should possess strong organizational and communication skills, and awareness of disability-related topics. This position is part-time, with a commitment of 5-8 hours per week from September to April.

Qualifications

• Experience in advertising and public relations.
• Graphic design experience is an asset.
• Necessary training will be provided.

Responsibilities

• Promote Maccess events to the McMaster community.
• Communicate with Underground Media + Design for promotional materials.
• Collaborate on promotional plans with the Director and other executives.

Skills

Awareness of topics associated with Maccess

Confidence to challenge dominant views

Organizational skills

Interpersonal skills

Communication skills

Public relations experience

Creativity

Job description

Promotions Executive

Reports to: Maccess Director

Hours: 5-8 hours

Term: Sept 1 to April 8

When submitting your resume, please also submit a Word document (in place of a traditional cover letter) answering the following questions. Please note that answers can be point form:

1. Maccess is a peer support service for students with disabilities, facilitated by students with disabilities. How do you feel that you fit into this vision?

2. What skills, prior experience and/or qualities do you bring to the role?

Maccess aims to build and maintain a campus that celebrates, advocates, and ensures inclusiveness in the area of disability. We provide programming and events in an effort to establish a sense of community for those that self-identify as having disabilities or as disabled. In addition, Maccess strives to advocate on the behalf of students in a proactive and affirmative fashion and provide educational programming on and opportunities to learn about critical disability studies.

Please note this posting will close Monday, December 1 at 11:59pm.

The Promotions Executive will be responsible for the promotion of Maccess events to the McMaster community in a professional manner. The Promotions Executive is responsible for communicating with the Underground Media + Design throughout the creative process of promotional materials, as well as the creation of promotional plans for Maccess events in partnership with the Director, other Executives, and Underground Media + Design. The Promotions Executive will work closely with the Maccess Director and executives to ensure effective promotions for all events and campaigns.

If you are interested in this position but believe there exists any accessibility concerns surrounding the requirements of the job, please email the Maccess Coordinator at [e-mail] to discuss how the position may be modified to fit your needs.

Knowledge, Skills and Abilities

• Awareness and understanding of topics associated with Maccess (i.e. intersectionality, critical disability theory, ableism, human rights, mentalism/sanism, disability history, intersecting oppressions and invisible privilege).
• Confidence and ability to challenge dominant views.
• Organizational and time management skills.
• Interpersonal skills.
• Communication skills.
• Public relations skills, experience in advertising.
• Creativity.

Effort & Responsibility

• Effort required to think creatively.
• Effort required to design and implement promotional campaigns.
• Establish and maintain professional connections on and off campus.
• Maintain confidentiality of all individuals accessing the Maccess.

Working Conditions

• Time demands may exceed stated hours of work.
• Most work can be completed in a shared office space.

Training and Experience

• Graphic design experience is an asset.
• Necessary training will be provided.

Equipment

• Personal computer.

Major Responsibilities

Financial & Budgeting Function

• Work with the Maccess Director to ensure that promotional budgets align with the service budget.
• Retain financial information to receive reimbursement from the Director when necessary.

Communications Function

• Aid the Director in understanding Maccess’s promotional needs.
• Aid the Director and executives in other promotional and advertising initiatives.
• Ensure that proper audiences are targeted in any promotional campaigns.
• Responsible for choosing the modes of communication for promotional activities, included but limited to postering, Facebook, X, Instagram, and TikTok.
• Respond to general inquiries.
• Communicate with Underground Media + Design on a regular basis to ensure materials being produced are what is wanted and needed.
• Maintain strong communication with the Maccess Director, fellow executives, and volunteers.

Advertising & Promotions Function

• Work with the Director and Resource Executive in keeping the website up to date.
• Ensure all promotions of Maccess are accessible.
• Promote the events, initiatives, and collaborations of the Maccess community at McMaster and in the surrounding Hamilton area.
• Collaborate with like-minded organizations (i.e. Student Accessibility Services, Human Rights and Equity Services, Hamilton Mad Students Collective) in the joint promotion of events and opportunities.
• Ensure that any and all promotional material produced by Maccess follows the MSU Visual Identity Guide and are primarily created by the Underground Media + Design.
• Work with Maccess’ Director to ensure messages are clear and representative of Maccess ideals.
• Develop a promotional plan for any Maccess events.
• Responsible for the development of both print and online promotional material for Maccess.
• Coordinate a consistent brand for all Maccess material.
• Maintain an active presence in related social media groups to ensure awareness of the service.

Other

• Other duties as assigned by the Maccess Director.
• Provide feedback on the service.
• Attend executive meetings as scheduled.
• Be an active member of the Maccess community through attending events, maintaining an online presence, etc.
• Be available for peer support shift coverage.
• Provide transition for the incoming Promotions Executive.