Maamwizing Administrative Coordinator, Maamwizing Indigenous Research Institute

Laurentian University/Université Laurentienne; Northeastern Ontario; Hybrid; CAD 60,000 - 80,000; Full time

Job summary

Laurentian University is seeking a MIRI Coordinator to ensure the operations of the Maamwizing Indigenous Research Institute, coordinating program planning, implementation and evaluation with faculty, graduate students and Indigenous communities in the region.

The role involves financial administration, grant research support, data tracking, communications management and organizing events such as the Maamwizing conference, all within a hybrid work setup and with a 35-hour work week.

Qualifications

• Three (3) years of relevant work experience with Indigenous community.
• Indigenous identity with lived experience is an asset.
• Experience working with Indigenous faculty members in an academic context.
• Experience working with Indigenous communities in the area of research partnerships.
• Knowledge of cultural ways of working with a diversity of Indigenous peoples and communities.
• Ability to work fluently, verbal and written, in both official languages, French and English is an asset.

Responsibilities

• Lead financial administration of MIRI budgets, including requests, tracking expenditures, and monthly reconciliation.
• Assist leadership with grant research, proposal writing and fulfilling funding agency reporting requirements.
• Coordinate regular tracking, evaluation and reporting of MIRI activities.
• Collect and analyze MIRI program data, including engagements and outputs.
• Oversee daily MIRI operations, office hours, drop-ins, room setup and facilities requests.
• Manage MIRI records including new membership applications and space access requests.
• Manage MIRI communications: website, email, listserv; organize a monthly newsletter.
• Proactively promote MIRI through information tables and other mechanisms.
• Advance MIRI’s strategic directions through operational planning and best practices in Indigenous research.
• Support governance by coordinating MIRI Executive Committee meetings, including hybrid scheduling, space, and minutes.
• Oversee implementation of MIRI programming, notably coordinating the Maamwizing conference and related activities.
• Collaborate with MIRI members and graduate students to promote and share research within and beyond the university.
• Maintain understanding of Indigenous research literature, ethics and policy contexts (e.g. Tri-Council, OCAP, Indigenous data sovereignty).
• Promote and build relationships with local Indigenous community partners in Indigenous research.
• Organize culturally relevant community outreach to raise MIRI awareness and support partnerships.
• Assist MIRI members in establishing new research collaborations through community engagements.
• Work with the Vice-President, Research and Office of Indigenous Student Affairs to promote equitable access and support for Indigenous researchers at Laurentian.

Skills

Indigenous community engagement

Academic collaboration

Grant writing support

Education

Indigenous knowledge

Job description

Position No.: JOBPOST-2026-001341

Salary: $70,000 per year

Competition ends: Thursday, September 10th at 4:0 pm

Grant appointment until September 21, 2027This position is designated as one that requires a variable work schedule. However, it is understood that your work week will consist of 35 hours.

Responsibilities

This opportunity is proudly supported by Northern Ontario Heritage Fund Corporation and is funded through the Workforce Development Program. Eligibility requirements of the program can be found here: Workforce Development Program - Home | NOHFC

Reporting to the Co-Directors of the Maamwizing Indigenous Research Institute (MIRI), the MIRI Coordinator will be responsible for ensuring the operations of a thriving MIRI Centre and coordinating the planning, implementation and evaluation of MIRI programs and services aimed to advance Indigenous research excellence at Laurentian. Working closely with faculty members, graduate students and Indigenous communities in the region, the MIRI Coordinator will support expanding research partnerships, increasing knowledge mobilization activities and growing Indigenous research capacity.

Administrative and Resource Management

• Lead timely financial administration of MIRI budgets including: submitting financial requests, tracking expenditures and attending monthly financial reconciliation meetings.
• Assist leadership with grant research, proposal writing and fulfilling funding agency reporting requirements.
• Coordinate regular tracking, evaluation and reporting of MIRI activities.
• Collect, analyze and promote MIRI researchers’ program data (e. g. engagements, outputs, bibliographic metrics, activities and experiences).
• Oversee the daily operations of the Maamwizing research centre including holding regular office hours, acting as the first point of contact for drop-ins, room set-ups and organizing facilities maintenance requests. Order and restock kitchen supplies and office stationery as required.
• Manage MIRI records including new membership applications and space access requests.
• Manage MIRI communications including overseeing the website, email and listserv communications. Organize and develop a monthly newsletter to keep members and community informed.
• Proactively promote MIRI through information tables and other mechanisms.
• Advance MIRI’s strategic directions through strategic operational planning and application of best practices in the area of Indigenous research.
• Support MIRI governance by coordinating monthly MIRI Executive Committee meetings including: scheduling hybrid meetings, ordering food, booking space and taking meeting minutes.
• Oversee the successful implementation of MIRI programming most notably coordinating the Maamwizing conference and other research programming that advances MIRI’s strategic objectives.
• Work in collaboration with MIRI members and graduate students, to promote and increase awareness of their research within and outside the university.
• Maintain a strong understanding of Indigenous research literature, Indigenous research ethics and policies contexts (e. g. Tri-Council, OCAP, Indigenous data sovereignty).
• Promote and build trust-based relationships and new collaborations with local Indigenous community partners in the area of Indigenous research.
• Organize and develop culturally relevant community outreach strategies to build MIRI’s awareness and support new research partnerships.
• Assist MIRI members in establishing new research collaborations through community engagements.
• Work with the Office of the Vice-President, Research and Office of Indigenous Student Affairs to facilitate and promote equitable access and support for Indigenous researchers at Laurentian.

Other Duties

• Perform other duties as assigned.

Qualifications

• Three (3) years of relevant work experience with Indigenous community.
• Indigenous identity with lived experience is an asset.
• Experience working with Indigenous faculty members in an academic context.
• Experience working with Indigenous communities in the area of research partnerships.
• Knowledge of cultural ways of working with a diversity of Indigenous peoples and communities.
• Ability to work fluently, verbal and written, in both official languages, French and English is an asset.

Applications are being accepted to fill an active vacancy within the University.

The official University hours of operation shall be from 9:00 a.m. to 4:30 p.m., Monday through Friday, during, and including, the months from September to April, and from 8:30 a.m. to 4:00 p.m Monday through Friday during and including May to August., amounting to thirty-three and three-quarter (33.75) hours per week.

At Laurentian University, we recognize that work-life balance is essential for both personal well-being and professional success. Our policy offers employees some flexibility to better balance personal needs while maintaining effective service delivery.

Laurentian University is an inclusive and welcoming community committed to employment equity. Applications are encouraged from members of equity-seeking communities including women, racialized and Indigenous persons, persons with disabilities, and persons of all sexual orientations and gender identities/expressions. Laurentian University’s bilingualism policy provides a provision regarding the language requirement for persons self-identifying as First Nations, Métis or Inuit.

Laurentian University is committed to providing an inclusive and barrier-free experience to applicants with accessibility needs. Requests for accommodation can be made at any stage during the recruitment process. Please contact Human Resources for more information ([e-mail]).