Long Range Planning Clerk / Downtown Branch Clerk

City of Winnipeg; Winnipeg; On-site; CAD 30,000 - 60,000; Full time

Job summary

A municipal government in Winnipeg is seeking a Long Range Planning Clerk to provide clerical and administrative support in the Urban Planning and Design Division. The role involves managing documentation, assisting with financial functions, and delivering outstanding customer service at the front desk. Candidates should have an Office Business Administration diploma, two years of experience in clerical support, and proficiency in Microsoft Office and PeopleSoft. This is a temporary, full-time position offering competitive salary and benefits.

Benefits

Comprehensive benefits package

Education and training opportunities

Flexible work arrangements

Qualifications

• Two years of clerical support experience in an office environment.
• Experience with financial functions.
• Ability to manage multiple duties and meet deadlines.

Responsibilities

• Provide clerical and administrative support for the Urban Planning and Design Division.
• Organize meetings and manage documentation.
• Offer excellent customer service at the front desk.

Skills

Customer service experience

Data entry

Strong written communication skills

Organizational skills

Education

Office Business Administration diploma

Tools

Microsoft Office

PeopleSoft

AMANDA

Job description

Recruitment Details

Long Range Planning Clerk / Downtown Branch Clerk

Department: Urban Planning and Design, Planning, Property and Development Department

Designated Work Location: 15-30 Fort Street – On site

Position Type: Two (2) Temporary, Full-time (Up to 18 months)

Hours of Work: 8:30 a.m. to 4:30 p.m., Monday to Friday

Salary: $1,798.30 - $2,105.55 bi-weekly, as per the Clerk B Classification within the C.U.P.E. Collective Agreement.

Employee Group: C.U.P.E.

Posting No.: 126583

Closing Date: December 29, 2025

Providing a wide range of services to over half of all Manitobans, The City of Winnipeg is one of the largest employers in Manitoba. We provide a comprehensive range of benefits and career opportunities to our employees. These include competitive salaries, employer-paid benefits, dental and vision care, pension plans, and maternity/parental leave programs. Additionally, we offer education, training, and staff development opportunities to ensure that our employees are equipped with the necessary skills to advance in their careers.

Our Benefits web page provides detailed information about the benefits we offer, and we encourage you to visit it for further information at City of Winnipeg Benefits. We take pride in fostering a diverse, safe, and healthy workplace where our employees can thrive and achieve their full potential.

Flexible work arrangements, which may include flexible hours, remote work, or a hybrid of remote work may be available; subject to review and approval. Please note that Employees who are approved to work remotely are responsible for and must demonstrate that they are available to return to their Designated Work Location and/or other work location to attend meetings or attend other tasks that occur in person.

The City is committed to attracting and retaining a diverse, skilled workforce that is representative and reflective of the community we serve. Applications are encouraged from equity groups that have been and continue to be underrepresented at the City; Indigenous Peoples, Women, Racialized Peoples, Persons with Disabilities, 2SLGBTQQIA+ Peoples and Newcomers are encouraged to self‑declare.

For the purpose of this recruitment, Equity may be a factor in selection. Consideration will be given to Indigenous Peoples, Women, Racialized Peoples, Persons with Disabilities, 2SLGBTQQIA+ Peoples and Newcomers.

In accordance with the applicable collective agreement(s), recruitment and promotion provisions will be considered prior to applying equity strategies. Where permitted, preference will be given to qualified applicants who self‑identify as members of the equity group(s) listed above.

Requests for Reasonable Accommodation will be accepted during the hiring process.

Preference to internal applicants may be applied.

Job Profile

Under the supervision of the Principal Planner, the Long Range Planning Clerk Downtown Branch Clerk is responsible for the provision of general clerical and administrative duties in support of the Urban Planning and Design Division, including file and documentation management, greeting and providing information to customers, diarizing and organizing various meetings, monitoring project and program deadlines, and providing administrative and financial services.

As the Long Range Planning Clerk / Downtown Branch Clerk

• Provide general clerical services to the Plan Implementation/Long Range Planning Branch, including the Housing portfolio and the Downtown and Neighbourhood Main Streets Branch.
• Perform various financial functions for the Division.
• Provide administrative and financial support to the Housing team in delivery of the City’s housing programs.
• Provide excellent, respectful customer service and front desk reception in support of Branch and Division operations.

Your Education And Qualifications Include

• Office Business Administration diploma or similar diploma/certification. A combination of education, training and experience will be considered.
• Two (2) years’ experience providing clerical support in an office environment. This may include but is not limited to drafting correspondence, maintaining electronic and paper filing systems; mail processing; reception duties; and minute taking, etc.
• Data entry experience processing large amounts of data with accuracy and efficiency.
• Experience with Microsoft Office applications such as Word, Excel, and Outlook.
• Knowledge of basic financial and/or accounting functions.
• Customer service experience and the ability to deal with the general public in sometimes stressful situations in a courteous manner, both in person and over the telephone.
• Ability and willingness to acquire additional computer software and administrative skills.
• Ability to manage multiple duties at the same time, organize work and set priorities in order to meet strict deadlines.
• Ability to establish and maintain good working relationships with all levels of staff and external stakeholders.
• Strong communication skills with the ability to convey clear and concise information to a variety of audiences.
• Strong written communication skills with the ability to produce professional correspondence, proofread documentation and use correct spelling and grammar.
• Ability to work independently and as part of a team with minimal supervision, often using own judgement.
• Ability to set up, organize and maintain filing and record management systems.
• Ability to work with confidential and sensitive information and maintain confidentiality.
• Knowledge and use of City of Winnipeg Human Resources (e.g., PeopleSoft), financial (e.g., PeopleSoft Financial) and workflow management software (e.g., AMANDA) would be an asset.
• IMPORTANT: Applicants who have been educated outside of Canada must have education which is comparable to the minimum qualification in Canada. Applicants submitting foreign credentials require an official academic assessment report issued by a recognized Canadian assessment service https://www.canalliance.org/en/ at application.

Conditions Of Employment

• The successful applicant must maintain legal eligibility to work in Canada. If the successful applicant possesses a work permit, it is their responsibility to ensure the permit remains valid.
• A Police Information Check satisfactory to the employer will be required from the successful candidate, at their expense.

How To Apply

APPLY ONLINE, including all documentation listed below:

• Current resume (Required).
• Applications submitted without REQUIRED documentation will not be considered.
• Your application documents must clearly indicate how you meet the qualifications of the position.

Notes

Online applications can be submitted at http://www.winnipeg.ca/hr/. For instructions on how to apply and how to attach required documents please refer to our FAQ’s or contact 311.

Position Reports To

• If and when this temporary position becomes permanent, the successful applicant to this bulletin will automatically receive this position and a further bulletin will not be necessary.
• Applicants will be required to undergo testing to determine their knowledge, abilities and skills as they relate to the qualifications of the position.

Only candidates selected for interviews will be contacted.