Logistics Administration Specialist

FIFA World Cup 2026™ - Canada, Mexico and the United States; Toronto; On-site; CAD 50,000 - 65,000; Full time

Job summary

A major sports organization is seeking a Logistics Administration Specialist in Toronto, Canada. This role will support logistics operations for the FIFA World Cup 2026, coordinating activities across supply chains and ensuring seamless operations. Candidates should have a degree in Logistics or Supply Chain and at least 1–2 years of experience, with a strong focus on customer service and attention to detail. Proficiency in MS Office and PowerBI is required. This position offers a unique opportunity to contribute to a landmark sporting event.

Qualifications

• Minimum of 1–2 years of overall work experience.
• Strong customer service focus.
• Experience in Events or Supply Chain is a plus.

Responsibilities

• Support Central Logistics operations for the FIFA World Cup 2026.
• Coordinate logistics activities with various stakeholders.
• Assist in analysing supply chain data for actionable insights.

Skills

Attention to detail

Customer-oriented approach

Analytical skills

Team player

Decision making

Education

Education in Logistics or Supply Chain

Tools

MS Office (Outlook, Excel, Word, PowerPoint, Visio & Project)

Microsoft PowerBI

Job description

Description

At FIFA26, our vision is to unite the world through the greatest sporting event of all time. The FIFA World Cup 26™ will mark the first time that the tournament will feature 48 teams and be hosted by three countries: Canada, Mexico and the United States. This new format will redefine excellence, generating unique opportunities for greater participation and engagement among fans and players across North America and all over the world. Now is your time to become a game‑changer and join the workforce that will plan and deliver this extraordinary and unforgettable experience.

Position Overview

Reporting organisationally to the Director, Operational Services Canada and working in close collaboration with the Senior Manager Central Logistics, the Logistics Administration Specialist will be a key member of the FIFA26 Logistics team, supporting the central logistical operations during the planning and delivery phases to provide a seamless logistics operation for the FIFA World Cup 2026. This role will coordinate logistics activities across the end‑to‑end supply chain including customs, warehouse, distribution, materials and venue.

Main Activities and Responsibilities

• Support Central Logistics operations for the FIFA World Cup 2026, including program management, development, implementation and support of Logistics Coordination Centre (LCC).
• Support contract management of the Official Logistics Service Provider (L) and other Logistics equipment suppliers to ensure adherence to contractual KPIs and service levels.
• Support overall planning, implementation and operational processes across Central Logistics and LCC operations to achieve a seamless supply chain.
• Coordinate with various stakeholders, including Host Cities, FIFA Client Groups, suppliers, and service providers, to capture requirements and align with logistics operations.
• Assist with program management of logistics teams (materials, venues, customs and freight forwarding, warehousing, PMA and distribution) to ensure alignment on logistics requirements, timelines and expectations.
• Assist with maintaining the Risks & Issues Register, aligning contingency plans to address unforeseen circumstances that may arise during the tournament.
• Assist with drafting and tracking of policies and procedures.
• Assist in analysing supply chain data to identify trends, gaps and opportunities for optimisation, providing actionable insights to the Logistics team.
• Generate regular and ad‑hoc reports on Logistics planning progress, budgets and logistics to support management decisions, including daily/weekly logistics situational reporting.
• Support implementation of technological solutions and digital platforms to streamline logistical processes, enhance tracking and improve real‑time communication.
• Help create and maintain user guides, step‑by‑step instructions and training materials for the Logistics team.
• Contribute to the development of presentations and visual aids for stakeholder communication on Logistics planning processes and updates.
• Assist with monitoring and managing the Central Logistics budget.
• Support in organising meetings with internal stakeholders to review logistics needs, address issues and provide updates.
• Manage stakeholder logistics requests by facilitating logistics change requests, communicating changes and ensuring all updates are accurately tracked.
• Monitor logistics schedules, updating stakeholders on any reported delays or issues.
• Be available to work shifts during tournament times within the Logistics Coordination Centre as required.
• Document best practices and procedures to ensure clear tracking and transfer of knowledge.
• Participate in outreach programmes, as required, intended to educate stakeholders on tournament time operations.
• Support on‑ground logistics operations if required, possibly travelling to other locations.
• Other duties as assigned.
• This role requires strong attention to detail and a customer‑oriented approach to support stakeholders and contribute to successfully executing the FIFA World Cup 2026 and other related events.

Skills Framework

• Accountability: Demonstrate commitment to responsibilities and objectively analyse one’s behaviour, while assuming consequences of one’s own actions and learning from mistakes.
• Decision Making: Ability to identify and swiftly make decisions in critical situations, take initiative and calculated risks, explore alternative solutions and respond promptly to unforeseen circumstances.
• Inclusivity: Achieve shared organisational objectives by sharing information with colleagues across all levels and divisions, tangibly influencing others and maintaining a network of support contacts.
• Initiative: Capacity to break new ground, look for unconventional solutions and produce fresh ideas.
• Innovation: Capacity to break new ground, look for unconventional solutions and produce fresh ideas.
• Leadership: Ability to lead one’s contacts/colleagues/partners, encourage teamwork and delegate authority/decision‑making power as needed to produce the expected results and make efficient use of the team’s skills and talents.
• Vision: Ability to perceive the organisation’s global environmental impact, anticipate decision consequences, grasp organisational missions and formulate strategic plans.

Education and Qualifications

• Education in Logistics, Supply Chain, Data Analysis, Data Management or equivalent experience.

Work Experience

• Minimum of 1–2 years of overall work experience.
• Experience in Events or Supply Chain is a plus.
• Strong customer service focus.
• Excellent analytical skills and ability to make decisions independently and within a team environment.
• Extremely high attention to detail.
• Team player, comfortable in upward/downward communication and wanting to go the extra mile.
• Willing to work to complex, tight, immovable timelines while maintaining a positive attitude, exhibiting patience, persistence and experience working in a multi‑cultural, multi‑national environment.

Languages

• Fluent in English. French proficiency a plus.

Technology

• Proficient in MS Office (Outlook, Excel, Word, PowerPoint, Visio & Project), planning software and online collaboration tools.
• Familiar with Microsoft PowerBI: able to obtain data and create dashboards.
• Able to learn new software tools and train others.

FIFA26 is a proud equal opportunity employer that is committed to diversity, equity, and inclusion and prohibits discrimination of any kind on the basis of race, colour, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.

About FWC2026

The FIFA World Cup 26™ will mark the first time that the tournament features 48 teams and will be hosted by three countries: Canada, Mexico and the United States. This new format redefines excellence, generating unique opportunities for greater participation and engagement from fans and players in North America and all over the world. Now is your time to be a game‑changer and join the workforce that is planning and delivering this unique and unforgettable experience.