Listing, Analyst (Bilingual English/French) - Quebec - (REMOTE)

eXp Realty Canada; Saint-Laurent-de-l'Île-d'Orléans; Remote; CAD 40,000 - 60,000; Full time

Job summary

A leading real estate company is seeking a compliance specialist to review new listing files. The ideal candidate should have experience in real estate and be bilingual in English and French. Responsibilities include managing documentation, ensuring compliance, and facilitating the transfer of listings. This remote position offers competitive benefits and promotes a positive company culture.

Benefits

Medical, Dental, Vision coverage

Paid Vacation

$20/pay cheque for mobile phone/internet

Paid Holidays

Qualifications

• 1+ years in a similar role in a real estate Agency.
• Knowledge of OACIQ practices concerning the keeping of records.
• Familiarity with reviewing and processing Brokerage Contracts.

Responsibilities

• Review new listing files to ensure compliance.
• Manage documentation and communication with Brokers/Agents.
• Facilitate new Brokers/Agents transferring listings.

Skills

Office Management

Bilingual (English & French)

Strong computer skills

Knowledge of eZmax platform

Prioritization in fast-paced environment

Detail-oriented

Education

High School Diploma/GED

Tools

eZmax

Centris/MLS systems

Job description

We are one of the first all-remote companies with 2,000+ team members utilizing our virtual office called eXp World. This role is work-from-anywhere in Quebec, Canada.

What you will do:

• Review all new listing files within eZmax, including the Brokerage Contract, Title, Prior Deed of Sale, and other accompanying documents to ensure the file is complete and compliant with provincial, OACIQ and company rules and policies.
• Ensure the agent has uploaded all mandatory disclosures, and fulfilled FINTRAC form requirements within Fintracker (app).
• Review and verify documents that accompany a variety of ownership and property types: ie: co-ownership, revenue property, commercial, industrial, rental, etc.
• Cross reference Centris/MLS system, and ensure Brokers/Agents have loaded their paperwork into eZmax in a timely manner. Escalate to the AEO or CRB when necessary.
• Manage incoming requests from Centris Member Services re: irregularities notices, verifying items listed on Centris that are against the MLS rules and regulations.
• Follow up diligently with Brokers/Agents on deficiencies, potential title or co-ownership financial issues, missing documents or any corrections needed.
• Manage eZMax Listing Stages: listing expiries, listing cancellations, off-market modifications, price reductions or any modifications.
• Process all listing amendments or cancellations by cross-referencing info with the EBC to ensure accuracy. Process verifications in eZmax that are triggered by Centris.
• Facilitation of new Brokers/Agents transferring current listings over to eXp and verification of their listing transfer letters for brokers integrating the agency.
• Assist the AEO or CRB with Listing Transfer Audits.
• Keep management apprised of any recurring issues or matters that need to be escalated.
• Maintain all listing documentation on file in an organized manner.
• Work as a team with the Transaction Specialists to ensure listing files are as complete as possible prior to the Brokers/Agents prompting a sale.
• Other Accountabilities as Assigned.

How you will grab our attention:

• Office Management or Administration or related field highly preferred High School Diploma/GED required
• 1+ years in a similar role in a real estate Agency
• Must be Bilingual (English & French)
• Strong computer skills are a must
• Knowledge of the eZmax platform is preferred
• Knowledge of OACIQ practices concerning the keeping of records, registries and experience reviewing and processing all types of Exclusive/Non Exclusive Brokerage Contracts
• Knowledge of which forms are required to verify specific ownership types
• Familiarity with OACIQ & Centris/MLS systems
• Able to prioritize and stay focused in a fast-paced environment
• Able to work quickly with attention to detail
• Team player
• Broker-centric mindset with positive and clear communications skills

If you think you’d make a great match for this position but don’t meet all the requirements, we would still encourage you to apply!

What eXp Canada provides:

• Medical, Dental, Vision, Long-Term Disability
• Life Insurance and AD&D
• Subscription to Calm and Vitality Wellness Programs
• Paid Vacation
• Paid Holidays
• Up to 4 Paid Personal Days
• 5 Paid Sick Days
• One time stock option
• $20/pay cheque for the first two pays of the month for your mobile phone/internet
• Fully remote environment
• Amazing company culture
• And more..

EEO Statement:

eXp World Holdings is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status or disability or any other characteristic protected by law.