Legal Support Services Assistant

fasken; Vancouver; On-site; CAD 48,000 - 55,000; Full time

Job summary

A leading international law firm is seeking a full-time Legal Administrative Assistant in Vancouver. This role involves conducting conflict searches, preparing documents, and providing front desk support. The ideal candidate possesses a post-secondary legal program background and strong computer skills. The salary range for this position is $48,000 - $55,000 annually, with a comprehensive benefits package including health and wellness subsidies.

Benefits

Health and wellness subsidy

Education and tuition reimbursement

Flexible medical and dental benefits

Disability insurance

Employee assistance program

Paid vacation and sick days

Retirement savings plan

Flexibility in working arrangements

Qualifications

• Completion of a post-secondary Legal Administrative Assistant program.
• Preference for experience in a law firm environment.
• Understanding of business and legal terminology.
• Superior computer and typing skills.

Responsibilities

• Conduct conflict searches and file openings/closings.
• Create routine documents and correspondence.
• Coordinate scan, print, and copy jobs.
• Provide front desk reception duties.
• Assist with preparation of closing books.

Skills

Legal terminology

MS Office 365 proficiency

Typing skills

Organizational skills

Education

Post-secondary Legal Administrative Assistant program

Certification in Legal Administration

Tools

Adobe Pro

iManage

Chrome River

Job description

Who We Are

Fasken is a leading international business law and litigation firm, and was recently voted one of Canada’s Best Employers for 2024. Our firm’s over 900 lawyers are located across offices in Vancouver, Surrey, Calgary, Toronto, Ottawa, Montréal, Québec City, London and Johannesburg and an office in the professional and retail district known as Taza ( / Ta‑Zah / ) on Tsuut’ina lands. Providing strategic and thoughtful advice in all areas of business law, our broad range of clients include close to half of the Fortune 100 companies, as well as corporate clients, government agencies, regulatory authorities, non‑profit bodies and individuals. Our clients interests are paramount in all that we do and we take pride in supporting our communities. We are a place where bright, talented, and collegial people want to work together and we work hard together to achieve our goals in a collaborative and efficient way.

A Day In The Life

The successful candidate will act in a support role across various practice groups in our Vancouver and Surrey offices. The ideal candidate will possess a strong work ethic, be collaborative, professional, adaptable and is someone who cares about the quality of their work.

This is a full‑time on site position and occasional pre‑authorized overtime may be required to meet client needs. This role reports to the Manager of Legal Support Services.

Responsibilitiesinclude, but are not limited to :

• Conduct conflict searches and file openings / closings
• Create routine documents and correspondence using firm templates
• Coordinate scan, print, and copy jobs
• Submit expense reports and third‑party invoices
• Prepare cheque requests and deposit forms
• Assemble courier and mail packages
• Assist with preparationof closing books and court binders
• Front desk reception duties, including greeting clients / couriers, showing visitors to meeting rooms, answering general phone line and re‑directing email inquiries
• Provide administrative overflow support
• Other duties as required

Required Knowledge and Experience

• Completion of a post‑secondary Legal Administrative Assistant program
• Preference for an applicant with previous work experience in a law firm environment
• New graduates are encouraged to apply with a recognized certification
• In‑depth understanding of business and legal terminology
• Superior computer and typing skills; proficiency in MS Office 365, Word, Excel, Power Point, Adobe Pro, iManage, Chrome River, etc.

Why Work With Us

Fasken is dedicated to rewarding your contributions and encouraging your professional development. We offer a comprehensive salary and benefits package that is very competitive, together with opportunities for personal and professional growth. Our benefits include :

• A health and wellness subsidy
• An annual education & tuition reimbursement
• Flexible medical and dental benefits (effective from day one)
• Short term and long term disability insurance
• Personal days
• Employee & family assistance program
• Paid vacation and sick days
• Group retirement savings plan with matching contributions
• Monetary incentive for employee referrals
• Flexible working arrangements
• Opportunities to give back to your community through firm initiatives
• An engaging firm culture that celebrates our hardworking and dedicated people

Diversity and Inclusion

At Fasken we believe a diverse workplace comprises individuals with unique backgrounds, characteristics and qualities. An inclusive workplace creates an equitable environment where individuals are respected and where they are welcome. Fasken is committed to diversity and inclusion in all that we do.

Accessibility and Accommodation

It is important to our Firm that all its members, including those with disabilities, find our workplace to be welcoming and supportive. Reasonable accommodations are available on request for candidates with disabilities taking part in all aspects of the selection process.

Background and Reference Checks

Any offer of employment may be conditional upon full background checks including a criminal record check, a credit check, employment and educational verification.

Compensation

Thetypical salary range for this position is $48,000 - $55,000 annually; the base pay offered is based on location and may vary depending on job‑related knowledge, skills, experience, internal and market equity.