Legal Support Assistant | Toronto ON

Payroll & Benefits Coordinator | Toronto ON; Toronto; On-site; CAD 40,000 - 55,000; Full time

Job summary

A professional services firm in Toronto is seeking a motivated Support Assistant to provide administrative support to their legal team. The role involves organizing documents, assisting with travel arrangements, and ensuring office supplies are available. This is a great opportunity for individuals aiming to gain hands-on experience in a legal environment.

Qualifications

• 1 year of related experience in a professional services firm.
• Strong working knowledge of MS Office and PDF software.
• Excellent verbal and written communication skills.

Responsibilities

• Provide routine administrative support to legal assistants.
• Ensure office supplies and equipment are in working order.
• Prepare binders and closing folders.

Skills

Organizational skills

Client service orientation

Attention to detail

Communication skills

Ability to manage multiple tasks

Tools

MS Office

Adobe Acrobat

Electronic Document Management System

Job description

Overview

Our client is seeking a highly organized and motivated Support Assistant to join their dynamic legal team. In this role, you will provide routine administrative support to legal assistants, principals, and visiting lawyers, contributing to the efficient day-to-day operations of the office.

This is an excellent opportunity for individuals looking to gain hands-on experience in a professional legal environment. You will develop valuable skills and insights into the workings of a law firm—ideal for those looking to build or further their career in the legal field.

Responsibilities

• Responsible for coding, bookmarking, quality-checking, organizing, printing and scanning documents (i.e. download jobs from email or data sites, size, reproduce, sort, collate and finish).
• Complete a high volume of work accurately.
• Assist with electronic filing as per legal assistant/principal instructions and firm/practice group guidelines.
• Provide routine support to visiting lawyers which includes: ensuring office supplies (pens, pencils, highlighters, paper, etc.) are available and equipment (computer, phone and printer) is in working order; ensuring principals know who to contact for document support during and after hours; and liaising with visiting lawyer’s assistant to coordinate and confirm travel arrangements and requirements upon arrival.
• Prepare binders (i.e. Cerlox), closing folders and closing books.
• Work cooperatively with others in their team/quad in scheduling vacation, breaks/lunches and absenteeism time to ensure assistants/principals are well supported.
• Assist with ad hoc duties as required (e.g. data entry).

Qualifications

• 1 year related experience, preferably within a professional services firm (including working with photocopiers, scanners and binding equipment).
• Strong working knowledge of MS Office product suite, and PDF creator and editor software programs such as Adobe Acrobat or Nuance Power PDF.
• Experience using an electronic document management system would be an asset.
• Strong client service orientation combined with the ability to manage multiple client needs at the same time.
• Excellent organizational skills with the ability to plan, prioritize and manage time effectively.
• Ability to work well independently and collaboratively within a team environment.
• Excellent communication (verbal and written) and interpersonal skills.
• Exceptional attention to detail.
• Ability to follow instructions and standard work processes to perform routine tasks.
• Ability to quickly adapt and learn new technology.