Legal Practice Assistant

Cozen O'Connor Corporation; Toronto; On-site; CAD 50,000 - 70,000; Full time

Job summary

A law firm in Toronto is seeking a full-time Legal Assistant to support its Litigation and Bankruptcy practices. The role involves assisting lawyers with document filing, client communication, and administrative duties. Ideal candidates should have a paralegal diploma and 3-5 years of experience in a law firm. This hybrid role requires strong knowledge of both Provincial and Federal Courts, and proficiency in various legal software tools.

Benefits

Competitive salaries and annual discretionary bonuses

Comprehensive employer-paid benefits

Short term and long term disability insurance

Paid vacation and personal time

Hybrid work environment

Qualifications

• 3-5 years of litigation and law firm experience preferred.
• Strong working knowledge of Provincial and Federal Courts and Rules of Civil Procedure.
• Experience supporting multiple lawyers, preferably in different practice areas.

Responsibilities

• Communicates effectively with court staff to schedule and confirm case conferences.
• Files court documents using Justice Services Online and Ontario Courts Public Portal.
• Assists with drafting pleadings including Affidavits of Service and Documents.

Skills

Administrative Law

Legal Research

Contract Law

Civil Litigation

Employment Law

Education

Paralegal, law clerk and/or legal assistant diploma

Tools

Adobe Pro

Microsoft Office Suite

Case Center

CaseMap

Chrome River

Zoom

Job description

Description

Cozen OConnor is seeking a motivated full-time Legal Assistant to support the Litigation and Bankruptcy practices in our Toronto office. This is a great opportunity to support three lawyers on sophisticated matters working as part of a dynamic team.

This is a hybrid role with 3 days per week required. Requirements may evolve over time and the role may require work outside of standard business hours to support operational needs.

Responsibilities

• Communicates effectively with court staff to schedule and confirm case conferences, motions and other court appearances.
• Organizes and effectuates the service of pleadings and key documents including process service.
• Files court documents using the Justice Services Online (JSO) platform and the Ontario Courts Public Portal (OCPP).
• Assists with drafting pleadings including Affidavits of Service, Affidavits of Documents, Bills of Costs, Notices of Appearance, Notices of Change and Compendiums.
• Arranges and books discoveries and mediations.
• Completes all New Business Intakes (NBIs) including Know Your Client requirements and prepares engagement letters.
• Liaises directly with clients and third parties upon direction of supervising lawyers.
• Conducts various searches including corporate, PPSA, bankruptcy and insolvency, and title / property.
• Maintains lawyers calendars and assists with scheduling meetings, events and business development lunches.
• Processes all business expenses and invoices, travel receipts and professional association dues.
• Coordinates with billing, finance, accounts receivable and escrow teams to facilitate the processing of client accounts.

Qualifications

• Paralegal, law clerk and/or legal assistant diploma required.
• 3-5 years of litigation and law firm experience preferred.
• Strong working knowledge of the Provincial and Federal Courts as well as the Rules of Civil Procedure.
• Experience supporting multiple lawyers, preferably in different practice areas.
• Advanced skills in Adobe Pro, Microsoft Office Suite (Outlook, Word, Excel, Teams), Case Center, CaseMap, Chrome River and Zoom.
• Foreign law degree considered an asset.
• Experience working in bankruptcy and familiarity with the Commercial List considered an asset.

What we offer

• Competitive salaries and annual discretionary bonuses for all roles and levels.
• Comprehensive employer-paid benefits including extended health care, dental, vision and life insurance (effective on your first day).
• Short term and long term disability insurance benefits.
• Parental leave benefits with 100% top-up for a portion of the leave.
• Group RRSP matching program.
• A commitment to health and wellness through employer-paid resources and a fitness reimbursement program.
• Paid vacation, sick and personal time.
• Mobile discount and data reimbursement programs.
• Monetary incentives for employee referrals.
• Continuing professional development opportunities and reimbursements.
• Hybrid work environment and work-life flexibility.
• A culture of recognition, collaboration and intentional connection.

If you’re excited about this opportunity and believe you can contribute meaningfully—even if your experience doesn’t align exactly with every requirement—we encourage you to apply. We value diverse perspectives and skills and we’re committed to finding the right person for the role.

We thank all candidates for their interest in joining Cozen OConnor. Those selected for further consideration will be contacted directly for next steps.

Cozen OConnor is committed to providing accommodations during the hiring process. If you require accommodations please email or call and provide your contact information and indicate the role that you’re applying to. A member of our team will be in touch with you directly.

#LI-Hybrid

Key Skills

Administrative Law, Intellectual Property, Employment Law, Advocacy, Legal Research, Contract Law, Criminal Cases, Legal procedures, Law, Legal Operations, Private Practice, Civil Litigation, Federal Courts, Labor Law, Arbitration Law

Employment Type : Full-Time

Experience : years

Vacancy : 1