Legal Executive Assistant

The Law Office Management Association (TLOMA); Toronto; On-site; CAD 80,000 - 100,000; Full time

Job summary

A prestigious legal firm in Toronto is seeking an experienced Executive Legal Assistant to provide comprehensive administrative support to Partners and the legal team. Candidates should have 5-10 years of relevant experience, advanced proficiency in MS Office and related software, and excellent communication skills. This full-time position offers competitive benefits including paid vacation, health benefits, and an RRSP contribution after one year.

Benefits

Three weeks paid vacation

Health and dental benefits

Wellness Credit

RRSP Contribution after one year

Qualifications

• 5-10 years of experience as an Executive Legal Assistant.
• Experience supporting C-Suite executives is preferred.
• Ability to manage confidential information with discretion.

Responsibilities

• Manage calendars and court schedules efficiently.
• Support meetings and prepare required documentation.
• Handle all communications and correspondence.

Skills

Administrative excellence

Time management

Communication skills

Professional demeanor

Tools

MS Office Suite

Adobe

iManage

Soluno

Job description

Overview

Henein Hutchison Robitaille LLP seeks a highly skilled Executive Legal Assistant to join our esteemed team. In this pivotal role, you will provide comprehensive support to Partners while working collaboratively with the legal team. The ideal candidate will exhibit a proven track record of administrative excellence, with a minimum of five to ten years' experience in an executive legal support position. Experience in working within civil litigation departments is a plus.

Key Responsibilities

• Calendar and Schedule Coordination: Expertly manage extensive calendars and court schedules, ensuring optimal time management and seamless scheduling.
• Meeting Support: Provide comprehensive support for meetings, court appearances, and speaking engagements, including documentation preparation and logistics coordination.
• Prepare any required documentation in advance of all meetings, court appearances or speaking engagements.
• Communication Management: Handle all communications with precision, including screening calls, managing correspondence, and responding promptly on behalf of the Partner.
• Practice Support: Collaborate with lawyers, clerks and vendors for the collection, review and production of documents.
• Administration:
  • Record, edit, and review time dockets.
  • Assist with the monthly billing process for Partners.
  • Manage, prepare and submit expenses in a timely manner.
  • Accomplish organization goals by maintaining and adhering to file management policies and procedures.
  • Travel Arrangements: Coordinate all travel logistics meticulously, including accommodations, transportation, and itinerary preparation.
  • Confidentiality Maintenance: Handle sensitive and confidential information with the utmost discretion and professionalism.

Qualifications

• Experience: Minimum of five to ten years' experience in an Executive Legal Assistant role, preferably supporting C-Suite executives.
• Technical Proficiency: Advanced proficiency in MS Office Suite, Adobe, iManage, and Soluno.
• Communication Skills: Excellent written and verbal communication skills, with a keen eye for detail.
• Time Management: Ability to prioritize tasks effectively, manage multiple assignments concurrently, and thrive in a fast-paced environment.
• Confidentiality: Demonstrated ability to handle confidential information with discretion and integrity.
• Professional Demeanor: Possess a calm, confident, and professional demeanor under pressure.

Hours

Monday to Friday, either 8:30 am - 4:30 pm or 9:00 am - 5:00 pm.

Benefits

• Three weeks' paid vacation to start
• After probationary period
  • 3 Wellness Days
  • Health and dental benefits
  • Wellness Credit
  • Health care spending account
• RRSP Contribution, after one year of service

Application

Interested candidates should apply here.

No agencies or recruiters please.