Legal Assistant, Qualico

Qualico Canada; Edmonton; On-site; CAD 45,000 - 55,000; Full time

Job summary

A leading real estate company in Edmonton is seeking a Legal Assistant to provide administrative support for the legal department. Responsibilities include managing lot conveyancing, preparing legal documents, and maintaining a filing system. The ideal candidate has a degree in Legal Administrative Services and at least 2 years of experience. Proficiency in Microsoft Office is required, and a criminal record check is necessary.

Qualifications

• Minimum 2 years of experience as a Legal Assistant, working with legal documents and conveyancing.
• Satisfactory verification of criminal record check.

Responsibilities

• Managing lot conveyancing requirements, tracking lot sales and holdbacks.
• Preparing and distributing correspondence, reports, spreadsheets and other related documentation.
• Preparing of mortgage registrations, discharges, and conveyance documents.
• Assisting in land acquisition and registration of lots.
• Preparing financing security documents and proofreading legal documents.
• Managing filing system and off‑site storage of closed files.
• Creating and maintaining an updated database for legal files.

Skills

Organizational skills

Communication skills

Active listening

Detail-oriented

Team player

Education

Degree or Diploma in Legal Administrative Services or equivalent

Tools

Microsoft Office (Outlook, Word, Excel, Teams, SharePoint, PowerPoint)

Job description

Job Overview

Reporting to the Director, Alberta Legal Services, as the Legal Assistant you are responsible for providing administrative support to the legal department for residential lot / home conveyancing, financial lot payouts, and general administrative responsibilities.

Your day-to-day responsibilities will include :

• Managing lot conveyancing requirements, tracking lot sales and holdbacks, preparing reports and related administrative tasks.
• Preparing and distributing correspondence, reports, spreadsheets and other related documentation respecting lot / home sales.
• Preparing of mortgage registrations, discharges and conveyance documents.
• Assisting in land acquisition and registration of lots in builders’ name.
• Preparing financing security documents and proofreading legal documents.
• Managing filing system and off‑site storage of closed files for legal department.
• Creating and maintaining an updated database for legal files including organizing and maintaining system for timely notice of closing and anniversary dates, and expiration dates.

As our ideal candidate, you are…

• Organized; you effectively manage your time while balancing multiple priorities.
• A strong communicator; you clearly express your thoughts in conversation and in written communication.
• An active listener; you seek to understand and listen to others in a non‑judgmental way.
• Detail oriented; you focus on detailed accuracy when dealing with a high volume of work.
• A team player; you contribute as a team member and share equally in the exchange of ideas, concepts and process outcomes.

Essential Requirements

• Degree or Diploma in Legal Administrative Services, or equivalent.
• Minimum 2 years of experience as a Legal Assistant, working with legal documents and conveyancing.
• Satisfactory verification of criminal record check.
• Proficient in Microsoft Office programs (Outlook, Word, Excel, Teams, SharePoint and PowerPoint).

What We Value

• Creating trusting and successful working relationships.
• Setting clear, measurable and achievable goals.
• Cooperating with team members in an open, positive and respectful manner.
• Staying current with technical job skills.
• Taking responsibility for the outcomes of decisions and actions.

Work Conditions

You primarily work in an office setting during regular business hours. Overtime may occasionally be required.