Legal Assistant – Litigation (Personal Injury)

Perley-Robertson, Hill & McDougall LLP/s.r.l.; Ottawa; On-site; CAD 50,000 - 70,000; Full time

Job summary

A respected law firm in Ottawa is seeking an experienced Legal Assistant to support two lawyers in their Litigation Department. The candidate should have a strong background in Personal Injury and Commercial Litigation, demonstrating exceptional organizational skills and attention to detail. Responsibilities include drafting legal documents, managing files, and interacting with clients in a professional manner.

Qualifications

• Proven experience in supporting Personal Injury and Commercial Litigation files.
• Strong knowledge of the Rules of Civil Procedure.
• Familiarity with court filing procedures (in-person and electronic).
• Bilingualism in English/French is an asset.
• Strong organizational and time-management skills.

Responsibilities

• Drafting and proofreading legal documents with attention to detail.
• Preparing pleadings, briefs, and motions for court.
• Maintaining documentation using the firm’s document management system.
• Scheduling meetings and court appearances.
• Responding to client inquiries professionally.

Skills

Organizational skills

Attention to detail

Communication skills

Time-management skills

Ability to work independently

Proactive attitude

Education

Diploma in Office Administration - Legal or equivalent

Minimum two years' experience as Legal Assistant

Tools

MS Office (Word, Outlook, Excel)

Legal accounting software

Docketing software

Job description

Overview

Posted: September 12, 2025

We are seeking an experienced and highly organized Legal Assistant to provide direct support to two lawyers within our Litigation Department: one focused on Personal Injury law and the other on General Commercial Litigation. The successful candidate will play a key role in managing legal and administrative tasks across both areas of practice, ensuring seamless and efficient file handling, high-quality documentation, and top-tier client service.

This position requires a candidate with proven experience supporting both Personal Injury and Commercial Litigation files and a thorough understanding of the Rules of Civil Procedure.

Key Responsibilities

• Drafting, editing, and proofreading legal documents and correspondence with strong attention to detail
• Preparation of pleadings, briefs, affidavits of documents, bills of costs, and motions for various levels of court
• Organization and maintenance of large volumes of documentation using the firm’s document management system
• Managing day-to-day file administration, including opening, maintaining, and closing files
• Coordinating and scheduling meetings, examinations for discovery, mediations, and court appearances
• Responding to client inquiries and maintaining professional client relationships
• Preparing dockets and accounts; assisting with billing and time entry
• Assisting with eDiscovery processes, software, and procedures
• Assisting with firm-wide or departmental projects and supporting other departments as needed

Qualifications

• Diploma in Office Administration – Legal, Law Clerk, or an equivalent combination of education and relevant experience
• Minimum of two years’ experience in a legal assistant or law clerk role, supporting both Personal Injury and Commercial Litigation files
• Strong knowledge of the Rules of Civil Procedure and related court processes
• Familiarity with court filing procedures (in-person and electronic) at various levels
• Proficient with PC desktop tools including MS Office (Word, Outlook, Excel)
• Experience with legal accounting and docketing software considered an asset
• Bilingualism (English/French) is an asset but not required
• Strong organizational and time-management skills; ability to prioritize effectively in a fast-paced environment
• High level of accuracy and attention to detail
• Ability to work both independently and collaboratively as part of a legal team
• Discretion and professionalism in handling sensitive and confidential information
• Excellent verbal and written communication skills
• A positive, proactive attitude and commitment to delivering high-quality client service

Skills Required

• Strong organizational and time-management skills; ability to prioritize effectively in a fast-paced environment
• High level of accuracy and attention to detail
• Ability to work both independently and collaboratively as part of a legal team
• Discretion and professionalism in handling sensitive and confidential information
• Excellent verbal and written communication skills
• A positive, proactive attitude and commitment to delivering high-quality client service

Apply for: Legal Assistant – Litigation (Personal Injury)