Legal Assistant – Corporate Commercial | Toronto ON

Payroll & Benefits Coordinator | Toronto ON; Toronto; On-site; CAD 50,000 - 70,000; Full time

Job summary

A leading law firm is looking for a Legal Assistant in Toronto. You will support a busy Corporate/Financial Services Partner by handling administrative tasks and preparing documents. Ideal candidates will have at least 2 years of experience in a similar role and be proficient in Microsoft 365. The position requires strong organizational skills and the ability to work both collaboratively and independently.

Qualifications

• Minimum of 2 years’ experience as a Legal Administrative Assistant.
• Ability to work independently and manage time pressure.
• Strong interpersonal skills and problem-solving abilities.

Responsibilities

• Assist with preparation and finalizing transactional documents.
• Handle administrative tasks and manage files.
• Communicate with clients and lawyers.

Skills

Legal Administrative Support

Communication

Attention to Detail

Education

Completion of Legal Assistant or Law Clerk program

Tools

Microsoft 365

iManage

DocuSign

Workshare Compare

Job description

Our client is recruiting for a Legal Assistant to join their team. This is a great role for an assistant who enjoys working in a fast-paced environment. This position will be working collaboratively with another assistant supporting a busy Corporate/Financial Services Partner. In order to be successful in this role, you must have a drive to learn, be willing to step up to support the group, be organized, resourceful, and diligent in completing your work with accuracy. For optimal value and learning, this position is required to be in the office.

Summary of Responsibilities

• Assist with the preparation, drafting, editing and finalizing closing agendas and all transactional documents relating to lending and corporate transactions
• Help prepare annual resolutions and organize and track delivery of closing documents
• Handle a high volume of daily administrative tasks
• Enter dockets daily and ensure they are accurately and consistent
• Manage duties related to accounting and billing
• Open and amend files
• Proofread and check documents
• Diarize and monitor deadlines for multiple files to ensure tasks are completed
• Ensure electronic and physical files follow the established system
• Liaise with clients and other lawyers to take instructions, obtain information, and report on status
• Facilitating wire transfers and communicating with clients when needed
• Communicate professionally with all internal and external clients
• Assist with compiling Record Books
• Arrange meetings
• Calendar management
• Accountable for all work assigned
• Takes initiative
• Confidential

Core Skills & Requirements

• Minimum of 2 years’ previous experience as a Legal Administrative Assistant in Financial Services or Corporate Law
• Successful completion of a related post-secondary Legal Assistant or Law Clerk program
• Cross-train with team member for sick/vacation coverage
• Knowledge of Workshare Compare or a similar document comparison program
• Knowledge of PPSA and supporting documents is considered an asset
• Overtime, as required
• Handle time pressure situations and stress of multiple demands
• Microsoft 365 suite of applications
• Familiarity with iManage and DocuSign
• Ability to work independently
• Ability to problem solve
• Good judgement and decision making
• Strong interpersonal skills
• Organized, resourceful, and detailed