Legal Administrative Assistant - Medical Defence

Gowling WLG; Calgary; Hybrid; CAD 50,000 - 70,000; Full time

Job summary

Gowling WLG, a global law firm, seeks a Legal Administrative Assistant for its medical defence group. The ideal candidate will possess a Legal Administrative Assistant Diploma, have a minimum of five years in litigation, and demonstrate strong organizational and client service skills. This role involves coordinating document flow, supporting legal professionals, and ensuring high-quality standards in client communications, fostering a collaborative environment.

Qualifications

• Minimum five years’ experience in litigation preferred.
• Strong knowledge of Alberta Rules of Court.
• Genuine interest in health law.

Responsibilities

• Coordinate flow of documents between legal professionals and clients.
• Prepare court documents and correspondence autonomously.
• Provide organizational support to streamline professionals’ practices.

Skills

Organizational skills

Client service skills

Problem-solving skills

Attention to detail

Interpersonal skills

Education

Legal Administrative Assistant Diploma

Tools

Microsoft Office Suite

Job description

ABOUT GOWLING WLG

At Gowling WLG, our dedication to excellence and quality service begins with our people. As a global law firm with offices across Canada, the U.K., Europe, the Middle East and Asia, we pride ourselves on sourcing and retaining top talent who bring energy, passion and commitment to the delivery of outstanding client service.

Employee satisfaction is important to us. We work hard to ensure that our people are motivated, engaged and empowered. We are guided by our firm’s Core Values - The Power of Teamwork, Always Striving to be Better, We all Bring Something Different - in all that we do.

Diversity, equity, and inclusion are an integral part of our firm’s core values. We are always striving to build a more equitable, engaging and rewarding workplace by attracting and retaining talented people from a diverse range of backgrounds, cultures and experiences. Our aim is to help everyone reach their full potential and achieve their personal and professional goals.

Our diverse group of legal professionals, law students, law clerks, paralegals, legal administrative assistants and business services team members work together, and are respected and valued for their individual contributions.

PROFILE

At Gowling WLG, we are focused on protecting health professionals and health-related enterprises. Our team has over 100 years of experience in medical defence and health sciences, and over 100 professionals immersed in this evolving sector.

We are seeking to hire a Legal Administrative Assistant to join our medical defence group. The successful candidate will bring excellent attention to detail, a desire to be mentored in a team environment, strong interpersonal skills, utmost professionalism, and a genuine interest in medical defence.

RESPONSIBILITIES

• Coordinate flow of documents between legal professionals, various internal and external individuals, and clients at all levels;
• Organize and expedite the flow of work through the professionals’ practice, initiating any follow-up action as appropriate;
• Accurately and efficiently prepare court documents and correspondence with a high degree of autonomy;
• Work proactively in the day-to-day support of the professionals’ practices;
• Use initiative and good judgement to relieve the professionals of administrative detail;
• Provide organizational support to streamline the professionals’ practices;
• Other duties as assigned.

QUALIFICATIONS

• Legal Administrative Assistant Diploma from a recognized post-secondary institution;
• A minimum of five years’ experience in litigation is preferred;
• A genuine interest in health law;
• Exceptional organizational skills;
• Strong knowledge of Alberta Rules of Court;
• Ability to handle a heavy and varied workload;
• Advanced computer skills with strong working knowledge of Microsoft Office Suite;
• Excellent client service skills, confidentiality, and professionalism;
• Excellent verbal and written communication skills;
• Strong problem-solving skills, including the ability to set priorities while dealing with conflicting and emerging priorities.

Gowling WLG employees benefit from a hybrid work environment.

Not sure if you meet all the requirements? If you are excited about this opportunity but your experience does not align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

Gowling WLG is dedicated to building a diverse and inclusive workplace. If you have a disability or special need that requires accommodation at any time during the recruitment process, please let us know.

While we appreciate all applications received, only those candidates selected for an interview will be contacted.