Legal Administrative Assistant - Litigation

Gowling WLG; Toronto; On-site; CAD 52,000 - 69,000; Full time

Benefits offered by this job

Health coverage

Hybrid work

Vacation days

Parental leave

RRSP match

Disability insurance

Employee assistance

Job summary

Gowling WLG is seeking an experienced Intermediate Legal Administrative Assistant to join the Disputes team. You will provide high-quality legal admin and litigation support within the Commercial Litigation Department.

The role emphasizes preparing and filing documents, managing deadlines, and supporting multiple professionals. Hybrid work is available, with opportunities to contribute to efficient case workflows.

Qualifications

• Diploma in Legal Administrative Assistance or equivalent.
• 5+ years as a legal administrative assistant in litigation, Ontario Rules of Civil Procedure familiarity.
• Strong proofreading and attention to detail.

Responsibilities

• Prepare, draft, revise and file litigation documents and assist with trials and court proceedings.
• Take instructions, prioritize workload, and manage ongoing tasks.
• Establish internal protocols and tracking systems to meet deadlines.
• Prepare accounts and manage pre-bills, with proficiency in accounting and billing procedures.
• Support multiple professionals and take on additional responsibilities within the practice group.
• Maintain schedules, book appointments, arrange travel, and prepare expense reports.
• Other duties as required.

Skills

Attention to detail

Professional communication

Education

Legal Administrative Assistant Diploma

Tools

MS Word

Outlook

iManage

PowerPoint

Excel

InterAction

Expert Time

ACL

CaseLines

Job description

About Gowling WLG

At Gowling WLG, our commitment to excellence begins with our people. As an international law firm with offices in Canada, the U.K., Europe, the Middle East, and Asia, we’re proud to recruit and retain top talent who bring energy, insight, and a singular focus on delivering exceptional experiences – for our clients and each other.

We’re intentional about building a workplace that’s both high‑performing and supportive, ensuring that everyone is empowered to do their best work and reach their full potential. Our culture is grounded in our shared values: Raise the Bar, Embrace Differences, and Thrive Together. These values shape how we collaborate, lead, and succeed – across teams, time zones, and career paths. Whether you’re pursuing a role in law or business services, explore what’s possible and make your mark with Gowling WLG.

Profile

We are seeking an experienced Intermediate Legal Administrative Assistant to join our dynamic Disputes team. In this role, you will play a key part in supporting professionals within our Commercial Litigation Department by providing high‑quality legal administrative and litigation support.

Responsibilities

• Prepare, draft, revise, serve and file correspondence and litigation documents, and assist with preparations for trials, examinations for discovery, closings and court proceedings, as required.
• Take instructions, prioritize incoming work, follow through on assignments and manage ongoing tasks.
• Establish internal protocols and tracking systems and ensure that deadlines are met.
• Prepare accounts and manage pre‑bills, and have a strong working proficiency with all accounting and billing procedures.
• Possess the ability to support more than one professional and undertake additional responsibilities as required within the practice group and team.
• Maintain schedules, book appointments, arrange travel, and prepare expense reports.
• Other duties, as required.

Qualifications

• Legal Administrative Assistant Diploma from a recognized college preferred.
• At least 5 years of experience as a legal administrative assistant, with experience and knowledge in Commercial/Civil Litigation and the Ontario Rules of Civil Procedure.
• Must possess strong attention to detail and exceptional proofreading skills.
• Ability to communicate in a professional, efficient manner with clients and external contacts as well as internally throughout the firm.
• Highly organized team player with the ability to work under pressure, manage changing priorities and meet strict deadlines.
• Ability to work effectively in a team environment and with minimum supervision when required.
• Strong technical skills, including proficiency in MS Word, Outlook, iManage, PowerPoint, Excel, InterAction and Expert Time; experience in ACL and CaseLines is considered an asset.

Benefits / Perks

• 100% employer‑paid health, dental, and mental health coverage, plus an annual lifestyle spending allowance.
• Benefits coverage for Firm members and their dependents from day one.
• 15+ vacation days and hybrid work flexibility.
• Parental leave top‑up for 26 weeks (after 12 months of full‑time employment).
• Group Retirement Savings Plan with employer match.
• Financial protection through short & long‑term disability, life, accident & critical illness insurance.
• Employee & Family Assistance Program, guided CBT, and an internal network of 120+ trained Mental Health First Aid responders.
• Recognition awards, appreciation events, and a supportive, collaborative work culture.
• Perks and preferred pricing programs, referral bonuses and more.

The starting range for this role is $52,000 to $69,000. Starting salary will be determined based on an applicant’s individual skills, competencies and unique qualifications. Gowling WLG employees have the potential to exceed this range based on tenure and performance.

This position is currently vacant and is open to both internal and external candidates. Gowling WLG is recruiting for this role to support ongoing firm needs and team operations.

Gowling WLG is dedicated to building a diverse and inclusive workplace. If you are in need of accommodation or support at any time during the recruitment process, please let us know.