Legal Administrative Assistant

Payworks; Winnipeg; Hybrid; CAD 50,000 - 70,000; Full time

Job summary

A leading workforce management solutions provider in Winnipeg is seeking a Legal Administrative Assistant to provide support to the Legal & Privacy team. This role involves contract administration, managing legal matters, and maintaining the office's file management system. Ideal candidates will have a recognized legal assistant credentials and 2 years of related experience. The position offers a hybrid work model and various employee benefits.

Benefits

Comprehensive employer paid benefits

Professional development opportunities

Flexible work options

Annual Lifestyle Spending Account

Community volunteering days

Qualifications

• Minimum 2 years' experience as a legal assistant in a law firm or in-house legal department.
• Ability to handle sensitive and confidential information with discretion.
• Strong written and oral communication skills.

Responsibilities

• Provide day-to-day legal support to the Legal & Privacy team.
• Assist with contract administration and maintain file management system.
• Manage general and time-sensitive Legal & Privacy inboxes.

Skills

Attention to detail

Organization

Multitasking

Communication skills

Proactive mindset

Technical skills

Fluency in English and French

Education

Completion of a recognized legal assistant program

Tools

MS Office Suite (Word, Outlook, Excel, PowerPoint)

Document management software

Job description

Doing business to business, person to person.Payworks is a leading workforce management solutions provider and multi-year winner of the Canada’s Best Managed Companies program. We are proudly Canadian and committed to developing world-class products and providing a progressive workplace culture where Doing Right by People is our purpose.

With clients of all sizes and more than 600 employees, we currently have an exciting opportunity on our Legal & Privacy team for the right candidate. Because when it comes to great people, there’s always room for one more.

DOING RIGHT BY PEOPLE – IT’S WHAT WE DO

Reporting to the General Counsel & Privacy Officer, the Legal Administrative Assistant is responsible for assisting with contract administration; supporting legal, privacy, governance, and compliance documents and related correspondence; managing general intake of legal, privacy, and compliance matters; maintaining and organizing the file management system and database; and ensuring the efficient administration of the Legal & Privacy team office.

WHY YOU SHOULD CHOOSE PAYWORKS

• Comprehensive employer paid benefits, including a Health Spending Account, for you and your family and excellent pension plan with employer contributions.
• Plenty of professional development opportunities.
• Community-minded culture - Receive two paid days per year to volunteer and lots of opportunity to "Pay it Forward".
• Time and flexibility to meet your needs - Hybrid work model with flexible work options, plus 3 weeks vacation to start, flex time and parental leave benefits.
• Cool perks - Annual Lifestyle Spending Account, Costco membership, fun office environment and events, and more!

SUPPORT, ORGANIZE & DELIVER – IT’S WHAT YOU’LL DO

Deliver First-Rate Legal Administrative Support

Using your education and/or experience, you will provide day-to-day legal support to the Legal & Privacy team across a range of responsibilities, including:

• Creating and/or maintaining Legal & Privacy team office procedures and routines.
• Maintaining an efficient file management system and database.
• Assisting with contract administration.
• Preparing, formatting, reviewing, and/or editing various legal, privacy, governance, and compliance documents, memos, reports, presentations, and correspondence.
• Managing general and time-sensitive Legal & Privacy inboxes.
• Preparing and recording meeting agendas and minutes for department and stakeholder meetings.
• Assisting with legal, privacy and compliance matters, as assigned.
• Coordinating and scheduling meetings, arranging travel, and assisting with department expenses and budget management.
• Liaising with internal clients on administrative issues.
• Liaising with external counsel and third parties, as required.
• Performing other administrative duties, as required.

Make an Impact

You will also have the opportunity to assist with special and strategic projects that matter to our business and support additional duties as assigned by the General Counsel & Privacy Officer.

WHAT YOU'LL NEED TO SUCCEED

• Completion of a recognized legal assistant program or equivalent experience.
• Minimum 2 years' experience as a legal assistant in a law firm or in-house legal department, or equivalent experience.
• Ability to handle a high volume of work, manage multiple priorities, and maintain exceptional attention to detail in a fast-paced environment.
• Strong organization, time management, and multitasking abilities.
• Experience supporting multiple lawyers and/or leaders simultaneously.
• Ability to work both independently and cooperatively in a team-oriented atmosphere, with a proactive mindset and a view to what's next.
• Completion of a recognized legal assistant program or equivalent experience.
• Strong written and oral communication skills, with the ability to build strong relationships and collaborate effectively with internal and external stakeholders.
• High degree of professionalism, sound business judgement, ethics, integrity, and responsibility.
• Ability to handle sensitive and confidential information with discretion.
• Strong technical skills, with the ability to learn and adapt to new legal software, systems, and document management tools (experience with document management or case management software is an asset).
• Excellent knowledge of MS Office Suite (Word, Outlook, Excel, PowerPoint).
• Knowledge of privacy, confidentiality, and information security principles in a corporate setting.
• Commitment to continuous learning and an enthusiastic desire to develop a broad legal skillset.
• Written and oral fluency in both official languages (French/English) is an asset.

We are proud to support a Flexible Work Plan that recognizes the diverse needs and lifestyles of our people. The Legal Administrative Assistanthas the option to work fully from the Payworks head office in Winnipeg or on a hybrid work model, working in the office at least three (3) days a week.

Payworks is committed to providing an inclusive, accessible environment, and collaborating with employees, clients and guests to identify and effectively remove barriers, in a manner that respects the principles of independence, dignity, integration, reasonable accommodation and equal opportunity. Payworks welcomes and encourages applications from all persons. Individuals applying for employment with Payworks may request accommodations at all stages of recruitment and employment from Human Resources.

Employees at Payworks' come from different backgrounds, and we celebrate those differences. We are looking for the best candidate for this opportunity, but do not expect applicants to meet every qualification in order to be considered.