Legal Administrative Assistant

McCarthy Tétrault; Vancouver; Hybrid; CAD 58,000 - 72,000; Full time

Benefits offered by this job

Wellness and technology reimbursements

Competitive compensation

Generous time off

Job summary

McCarthy Tétrault is seeking a Legal Administrative Assistant in Vancouver to provide comprehensive support to various practice groups. The successful candidate will manage requests and document production while collaborating seamlessly with team members.

Qualifications include a post-secondary diploma and 1-3 years of relevant experience. The role demands proficiency with Microsoft Suite and strong organizational skills. Enjoy outstanding benefits and a commitment to professional development.

Qualifications

• 1–3 years relevant experience required, preferably in legal or professional services.
• Strong organizational skills and ability to work under pressure.
• Experience with document preparation and legal terminology.

Responsibilities

• Provide administrative support for team members across practice groups.
• Manage workflow and ensure timely completion of tasks.
• Draft and proofread various legal and administrative documents.

Skills

Microsoft Suite proficiency

Document management

Time management

Proofreading and editing

Collaboration

Customer service

Education

Post-secondary diploma in Legal Assistant or related field

Job description

About McCarthy Tétrault

McCarthy Tétrault is a leading Canadian law firm offering a full suite of legal and business solutions to clients in Canada and around the world. With offices in Toronto, Montréal, Québec City, Calgary and Vancouver, we provide challenging and rewarding career opportunities across the country. Recognized as one of Canada’s Top 100 Employers for eleven consecutive years and one of Canada’s Best Diversity Employers for fourteen consecutive years, our culture is guided by The McCarthy Way—our shared approach to working with clients and with each other.

The McCarthy Way

Excellence, through attracting and developing top talent committed to delivering on our Client Commitment; Collaboration, through seamless, integrated teamwork; Inclusion, through eliminating barriers to belonging and success; and Innovation, through delivering maximum value by embracing leading-edge technologies and approaches. Together, these principles shape how we work, lead, and grow—every day.

Position: Legal Administrative Assistant – Vancouver

The successful candidate must have 1–3 years of relevant experience, preferably in the legal field, and will be responsible for providing support for team members in various practice groups, managing requests, and basic document support and production. McCarthy Tétrault employees benefit from a hybrid work environment.

Salary Range: $58,000 – $72,000 annually.

Responsibilities

General

• Collaborate seamlessly with team members to provide comprehensive support in triaging and managing requests, displaying swift responsiveness to inquiries, consistently meeting deadlines, and fostering harmonious cooperation across various departments.
• Effectively manage workflow fluctuations with minimal supervision, overseeing the intake process, prioritizing, and coordinating work for timely completion.
• Answer process‑related questions and help troubleshoot timekeeper issues.
• Liaise with and direct requests to other firm support resources as necessary to ensure efficient utilization of resources.
• Maintain accurate updates in the workflow system to track and monitor requests, providing reliable backup support in the Resource Centre.
• Continuously enhance job knowledge and technical skills through active team participation, proactively sharing knowledge, information, and mentorship with stakeholders and team members.
• Perform quality control of own work, seek clarification when necessary, and review work of others.
• Provide support to lawyers in specific practice groups as required to maintain the firm’s legal support services and ensure continuous legal operations and client satisfaction.
• Other duties as assigned.

Operational and Clerical Support

• Collaborate with Resource Centre clients to process timekeeper expenses through creation of expense reports in accordance with firm guidelines.
• Submit and process vendor/third‑party cheques and invoices on behalf of timekeepers in the firm’s system.
• Perform administrative support such as printing, scanning, faxing, photocopying, archiving, saving/renaming documents to the firm’s Document Management System, creating binders, and copying to CD/USB keys, as well as database entry and uploading/downloading from internet or data rooms.
• Work with Records Management to create, maintain and store client files in accordance with firm policies and guidelines.

Documents (Basic)

• Draft, edit, basic format and revise correspondence, memoranda, large transaction documents, reports, forms, labels, etc.
• Proofread documents and check for appropriate formatting, spelling, grammar and clarity.
• Prepare basic court documents.

Lawyer and Client Support

• Collaborate with Resource Centre clients to assist with organization of travel bookings and prepare travel itineraries in accordance with preferences, including reserving air, lodging, ground transportation, and meal reservations.
• Update contact names and addresses in the client database on a regular basis.
• Support various practice groups with legal documents in accordance with the requirements set by the practice group.
• Maintain in‑depth knowledge of legal terminology, court rules and procedures as well as medical terminology where applicable.

Qualifications

• Post‑secondary diploma in Legal Assistant, Executive Assistant or Administrative Assistant program.
• 1–3 years relevant experience required, preferably in legal or another professional services environment.
• Intermediate proficiency in Microsoft Suite (Outlook, Word, Excel, PowerPoint).
• Learns and maintains a solid understanding of firm operational policies, process knowledge and firm‑specific technology.
• Possesses strong word‑processing, spelling, proofreading and editing skills.
• Works effectively with other team members and demonstrates tact, respect, and professionalism in all interactions.
• Provides a high level of service to colleagues and clients (on a limited basis / as required by specific support requests).
• Assesses priorities and performs duties in a highly organized manner; demonstrates strong time‑management and multi‑tasking skills and works well under pressure to meet important deadlines.
• Actively listens to understand client and colleague needs; asks questions to clarify expectations, seeks to fully understand situations, issues and concerns.
• Responsive to client and colleague requests, providing updates on progress of requests; identifies and communicates obstacles to achieving desired results in a timely manner.

Benefits

• Outstanding benefits from day one, including insurance premiums paid by the firm and wellness and technology reimbursements.
• Competitive compensation, paid overtime and generous time off, including a day off to volunteer and a day off for your birthday.
• A commitment to professional development and growth opportunities for our people at all levels, supported by a culture that fully embraces and encourages two‑way feedback.
• Strong community involvement and a commitment to equity, diversity and inclusion.
• A collaborative, cohesive culture that connects lawyers and business teams through collective purpose.

How to Apply

We encourage external candidates to apply online and internal applicants must apply directly through our internal careers portal on Espresso. We look forward to receiving your application. We thank all applicants for their interest in McCarthy Tétrault; however, only chosen applicants will be contacted. We regret that we are unable to respond to individual inquiries about application status. McCarthy Tétrault is an equal‑opportunity employer that fosters an inclusive, equitable, and accessible environment. Please notify us if you require accommodation at any time during the recruitment process.