Leave Administration Specialist

Carleton University; Ottawa; On-site; CAD 74,000 - 97,000; Full time

Job summary

A leading educational institution in Ottawa is seeking a Leave Administration Specialist. The role involves overseeing various types of leaves in accordance with HR policies. Candidates should have a Bachelor's degree and in-depth knowledge of the Employment Standards Act. The position offers an opportunity to contribute to a diverse and inclusive workplace environment.

Benefits

Competitive salary

Comprehensive benefits

Qualifications

• In-depth knowledge of the Employment Standards Act.
• Minimum of two years of previous experience in leave administration.

Responsibilities

• Oversee and administer various leaves such as maternity and sabbatical.
• Ensure compliance with HR policies and collective agreements.

Skills

Knowledge of the Employment Standards Act

Familiarity with Employment Insurance Act

Knowledge of office productivity software

Education

Bachelor's degree

C.E.B.S. designation preferred

Tools

Office productivity software

Enterprise software

Job description

Job Number: J1025-0264

Job Title: Leave Administration Specialist

Job Type: Continuing Full Time

Department: Human Resources

Job Category: Human Resources

Number of Positions: 1

Date Posted (dd/mm/yyyy): 06/11/2025

Closing Date (dd/mm/yyyy): 20/11/2025

Salary (with Salary Rate): 74,328.00 - 96,626.00/Year

Assignment Duration From: 01/12/2025

Employee Group: Non-Union

Salary Level: NU04

Hours Per Week: 35

Date Position Available: 01/12/2025

About Carleton University

Carleton University is situated on unceded Algonquin territory and bordered by the Rideau River and the Rideau Canal, a UNESCO World Heritage site, in Ottawa, Ontario. The university is just minutes from the heart of our nation's government and G-7 organizations and this capital advantage provides opportunities for staff and faculty and students to make a positive impact in our community and around the world.

Named a Top 100 Employer in 2023, 2024 and 2025, and a National Capital Region Top Employer for 10 consecutive years, Carleton University is one of Canada’s most resourceful and productive hubs of learning and research, fuelling a rich talent pipeline that is supporting social and economic renewal. The university’s smart, caring and connected community inspires and empowers individuals to become change leaders who drive impact in the world while challenging conventional modes of thinking and doing. At Carleton, we are committed to fostering an innovative, equitable and welcoming work environment. Carleton is also a nationally certified Healthy Workplace and is a recipient of the Canada Awards for Excellence, Healthy Workplace Order of Excellence and Platinum Level Certification for Mental Health at Work.

The university’s Strategic Integrated Plan 2020-2025 is an ambitious vision for the future, anchored in Carleton’s strengths and student-centric, community-engaged values.

Duties And Responsibilities

Responsible for overseeing and administering a variety of leaves such as maternity/parental, leaves of absence without pay, sabbatical leaves and summer leaves, as provided for under the Collective Agreements, HR Policies.

Qualifications

• In-depth knowledge of the Employment Standards Act
• Familiarity with the provisions Employment Insurance Act, HR Policies and the various Collective Agreements in force at the university
• Knowledge of office productivity software and databases, internet browsers and search engines, discipline-specific software, enterprise software, and technology devices

Education And Experience

• Bachelor's degree
• C.E.B.S. (Certified Employee Benefit Specialist) designation preferred
• Minimum of two years of previous experience leave administration or a role that requires the ability to produce complex calculations

HR Note

Equivalencies will be considered. Applicants are encouraged to provide information which may demonstrate equivalent qualifications. Please note that applicants may be required to complete an employment test as part of the selection process for this position. Those applicants that are selected for an interview will be requested to contact the Human Resource Advisor assigned to this competition as soon as possible to discuss any accommodation requirements. Arrangements will be made to accommodate your request in a timely manner. Carleton University is strongly committed to fostering diversity within its community as a source of excellence, cultural enrichment, and social strength. We welcome those who would contribute to the further diversification of our University including, but not limited to: women; visible minorities; First Nations, Inuit and Métis peoples; persons with disabilities; and persons of any sexual orientation or gender identity and expressions.

Health and Safety Requirements

This position is regularly required to work on campus in person. In the event of a public health emergency or a health and safety issue, it is possible that you may be required to work temporarily remotely due to public health orders, directives and/or health and safety requirements. If this happens, you will work with your direct manager to set up a remote work environment including discussing appropriate technology and requirements. You are required to follow all University policies and directives, including to set up a safe and confidential workspace in a remote location and ensure all Carleton property (intellectual and other) is safeguarded. If required to work remotely, you will be notified by your manager when working full time physically onsite will resume.