Leasing Coordinator - 14 Month Contract

QuadReal Property Group, LP; Mississauga; On-site; CAD 60,000 - 75,000; Full time

Benefits offered by this job

Health & dental benefits

Pension plan

Paid time off

Job summary

QuadReal Property Group in Mississauga, Canada, is seeking a detail-oriented Leasing Coordinator to cover a 14-month maternity leave. This fast-paced role sits at the centre of the leasing team's deal execution — you will own the end-to-end process from negotiation to posting and records.

You will prepare and manage deal package documentation, upload to Deal Manager, keep MLS and FindSpace listings current, and coordinate with brokers and internal teams.

Qualifications

• 3+ years of administrative experience, preferably in commercial real estate.
• Advanced proficiency in Microsoft Office; familiarity with Yardi, Deal Manager, FindSpace, Marq.
• Exceptional organizational skills and ability to meet deadlines.
• Strong written and verbal communication; able to liaise with brokers and internal teams.

Responsibilities

• Handle end-to-end deal execution and documentation.
• Prepare and manage all deal package documentation and MLS agreements.
• Upload packages into Deal Manager and maintain deal trackers.
• Update listings across FindSpace, MLS, Altus, Arcestra, and QuadReal sites.

Skills

Administrative experience

Organizational skills

Communication skills

Proactive / self-directed

Tools

Microsoft Office

Yardi

Deal Manager

FindSpace

Marq

Job description

About QuadReal Property Group QuadReal Property Group is a global real estate investment, development and operating company headquartered in Vancouver, British Columbia. Its assets under management are $98.5 billion. From its foundation in Canada as a full-service real estate operating company, QuadReal has expanded its capabilities globally for investments in equity and debt in both the public and private markets. QuadReal invests directly through operating platforms in which it holds an ownership interest and via programmatic partnerships. QuadReal seeks to deliver strong investment returns while creating sustainable environments that bring value to the people and communities it serves. Now and for generations to come. QuadReal: Excellence lives here. www.quadreal.com

Role Overview

QuadReal Property Group is seeking a detail-oriented Leasing Coordinator to cover an 14-month maternity leave. This is a fast-paced, deadline-driven role at the centre of the leasing team's deal execution — you will own the end-to-end process of getting transactions closed, recorded, and published, while keeping the team organized and on track.

Responsibilities

• Deal Execution & Documentation
• Prepare and manage all deal package documentation including generating Trade Record Sheets
• Upload completed deal packages into Deal Manager and maintain accurate deal inputs
• Update all deals done trackers upon execution, including the consolidated lease expiry roll, deals done tracker, leasing commission fees log, team deals done dashboard, FindSpace, and MLS Listings & Online Presence
• Prepare MLS agreements, circulate for signatures and upload to MLS
• Ensure listings are current across FindSpace, MLS, Altus, Arcestra, and the QuadReal website
• Create feature sheets for new listings using the Marq platform
• Track and manage external listings
• Maintain Expiry Rent Roll Sheet
• Finance & Administration
• Process monthly expense reports for all leasing team members in Workday
• Submit broker commission payments to accounting and process invoices in Yardi, including wire transfer coordination
• Code and manage all departmental invoices; coordinate with Accounting and request new vendor setups as required
• Update the Marketing Property Level Budgets spreadsheet monthly
• Marketing & Events
• Prepare and coordinate annual MASTERS GOLF distribution list and deliverables
• Assist with creation of RFPs and marketing materials
• Arrange building photography as required
• Maintain and update the broker contact database (February and September)

Experience and Qualifications

• 3+ years of administrative experience, with commercial real estate experience strongly preferred
• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, SharePoint); familiarity with Yardi, Deal Manager, FindSpace, Marq, or similar platforms is an asset
• Exceptional organizational skills with the ability to manage competing priorities and tight deadlines
• Strong attention to detail — accuracy in deal documentation and data entry is critical
• Superior written and verbal communication skills; comfortable liaising with internal departments and external brokers
• Self-directed and proactive — able to work independently and anticipate team needs without being prompted

The expected annualized base salary range for this role is $60,000-$75,000. Based on the position, QuadReal offers a competitive total rewards package in addition to the base pay, which may include a performance-based incentive plan, comprehensive health & dental benefits, pension plan, and paid time off. The actual salary offered will take into consideration a wide array of factors including, but not limited to, the individual’s skill, experience, education and training, the market compensation of the role, and the consideration to internal equity.

We value diverse experiences and perspectives. Even if your skills don’t align 100% with the listed qualifications or salary range, we encourage you to apply – you may be a great fit for this role or others in our community. Applicants may also be considered for alternative positions within the organization where their qualifications and experience align more closely with available opportunities.

We use artificial intelligence (AI) technology — alongside human review — to assist in screening and assessing applicants for this position. Our recruitment team remains involved in all decisions.

Candidates must be legally authorized to work in Canada as the company does not provide work permit sponsorship for this role.

QuadReal Property Group will provide reasonable accommodation at any time throughout the hiring process for applicants with disabilities or for those needing job postings in an alternate format. If you require accommodation, please advise the Talent Acquisition team member you are working with and include the following: Job posting #, your name and your preferred method of contact.

For 10 years, QuadReal has created spaces that enhance the lives of the people and communities we serve. Headquartered in Vancouver, Canada, we are a leading global real estate partner focused on driving meaningful impact while delivering prudent growth. With a global perspective and local expertise collected from offices across Canada, the US, Asia and the UK, our success stems from our incredible team and from our values— integrity, collaboration, performance, innovation and responsibility. Join our team today to deepen your skillset, grow your career, and make a difference. Together, we’re reimagining an industry and building a culture where ingenuity meets community building.