Lead, Workplace Operations

Wealthsimple Inc.; Toronto; Hybrid; CAD 110,000 - 150,000; Full time

Benefits offered by this job

Health benefits

Life insurance

Employer-matched savings

Vacation & wellness days

Global travel option

Employee resource groups

Job summary

Wealthsimple is seeking a Lead, Workplace Operations to own the experience of our physical workplaces across Canada and the US. You will set the roadmap, govern standards end-to-end, and lead a hands-on operations function reporting to the Senior Manager, Real Estate Operations within People Operations.

You’ll manage facilities, F&B, safety, vendor contracts, budgets, and data-driven programs to improve workplace reliability and hospitality.

Qualifications

• 6-8+ years in Workplace Operations, Facility Management, or Property Management with ownership of programs, budgets, and vendor relationships.
• Activated vendor network and ability to vet contractors to a high standard.
• Hands-on experience with minor works, moves, budgets, and business continuity.
• Contract and RFP experience; strong vendor negotiation skills.
• Data-driven approach with ability to integrate AI tools for reporting.
• Strong communication skills and adaptability to change.
• Knowledge of OHSA and building/fire safety regulations.

Responsibilities

• Own the annual workplace operations roadmap across all hubs and set priorities.
• Run day-to-day operations including facilities, F&B, and space management with hospitality mindset.
• Oversee maintenance, moves, refurbishments, and business continuity across locations.
• Lead vendor management, RFPs, SLAs, and cost control while ensuring quality.
• Manage the workplace operating budget and forecast spend across sites.
• Maintain health and safety framework aligned with local regulations across regions.
• Turn data into decisions to improve operations and inform portfolio planning.

Skills

Workplace Operations

Vendor management

Budget management

Facilities management

RFP process

Data-driven decisions

Communication skills

OHSA knowledge

Job description

Build something people love

Wealthsimple is Canada’s leading financial innovator. The company offers a full suite of simple, sophisticated financial products across managed investing, do-it-yourself trading, cryptocurrency, tax filing, spending and saving. Wealthsimple currently serves more than 4 million Canadians and holds over $155 billion in assets under administration. The company was founded in 2014 by a team of financial experts and technology entrepreneurs, and is headquartered in Toronto, Canada.

We're proud of what we've built — and we're just getting started. Read our Culture Manual and learn more about how we work.

About the Team

Great work happens in spaces designed for it. Wealthsimple's Workplace Operations team is responsible for delivering safe, functional, and welcoming environments for our people. We believe in unreasonable hospitality - going beyond what's expected, in ways big and small, to remove friction and create space for people to focus on what matters. As part of the team, you'll help shape how our office experience scales, creating a best-in-class workplace that enables our employees to do their best work and helps drive the business forward.

About the Role

As Lead, Workplace Operations, you own the experience of the physical workplace itself: the systems, facilities, F&B, and workplace safety that every Wealthsimpler relies on, across every hub in Canada and the US. You set the roadmap and govern the standard for all of it, end to end. This is a hands-on operational role reporting to the Senior Manager, Real Estate Operations within People Operations, so you're the person people elevate to when there’s an operational issue with no playbook, and you’ll be trusted to make the call.

What you’ll do

• Own the annual workplace operations roadmap across all hubs, set priorities against department goals, and drive programs from planning through rollout. Act as the primary escalation point for operational issues where there is no established playbook.

• Run day-to-day workplace operations across building systems, facilities, F&B, and physical space, setting the service standard across hubs and ensuring issues are resolved quickly, consistently, and with a hospitality mindset.

• Own the maintenance and physical space lifecycle across all locations, including preventive maintenance, reactive repairs, capital planning, minor works, moves, and refurbishments. Ensure work is planned properly, business continuity is protected, and standards remain consistent regardless of who executes locally.

• Lead workplace vendor and contract management, including sourcing and vetting partners, RFPs, contract standards, SLAs, performance management, and escalation. Hold vendors accountable for cost, quality, and service.

• Own the workplace operating budget across all hubs, set the annual envelope, allocate spend across programs and sites, manage forecasting and approvals, and drive cost optimization while maintaining service standards.

• Own a visible, proactive workplace health and safety framework across all locations, keeping requirements, processes, and practices aligned with local regulations across Ontario, other provinces, and US states.

• Turn ticketing, utilization, occupancy, and service data into decisions that improve workplace operations and inform portfolio planning. Identify recurring bottlenecks, build scalable solutions, and take on team oversight as the function grows.

Skills you’ll bring

• 6-8+ years in Workplace Operations, Facility Management, or Property Management, with real ownership of programs, budgets, and vendor relationships rather than just delivery support

• An activated vendor network: contractors, trades, facilities vendors you already know and trust, so you can move on day one - and you can speak to how you vet them and hold them to a high standard.

• Hands-on experience running minor works and moves from scope to completion - budgets, contractors, business continuity, and consistency of standard regardless of who’s executing locally, with real accountability for the result.

• Contract and RFP experience: you can turn a service need into a standard, run the RFP process end to end and negotiate the SLA yourself.

• A data-driven approach: you build the framework and the measurement to inform workplace decisions, and use good judgment to bring AI tools into the mix, speeding up reporting, spotting patterns, and driving faster solutions.

• Strong communicator, built for change. You take a rollout that could land as noise and turn it into a clear plan so people understand what's changing and why, not just that it happened.

• Working knowledge of Ontario's Occupational Health and Safety Act (OHSA), along with building code and fire safety requirements, with the judgement to keep a framework current as local requirements shift.
  

Who you are

• High agency. You see a gap and close it, and you’d rather ask forgiveness than permission

• Comfortable with ambiguity and shifting priorities. You make great decisions without a perfect playbook and build the answers as you go.

• An instinct for hospitality. You notice the small things and don’t wait to be asked before fixing them.

• A builder. You’d rather design the scalable solution than patch around the same problem again. You take ownership of the outcome, not just your piece of the process.

• Steady under pressure. You take the hard thing, work through it calmly, and the people around you never feel the panic, just the resolution.

Why Wealthsimple?

Top-tier health benefits and life insurance

Long-term group savings with employer match, through Wealthsimple for Business

20 vacation days, 4 wellness days, and unlimited sick and mental health days per year

90 days away: work outside Canada for up to 90 days per year

Employee resource groups, including Rainbow (2SLGBTQ), Women of WS, and Black at WS

We are a hybrid team with over 1,500 employees across North America. The people are one of the best parts of working here: you'll collaborate with incredibly talented, curious, and driven teammates who are deeply committed to doing great work.

ICYMI

Technology & Innovation at Wealthsimple: We move quickly and build thoughtfully. That means we're always looking for better ways to work — whether that's new tools, AI, or rethinking how we approach a problem. We don't expect you to have all the answers, but we do expect curiosity and a willingness to evolve alongside the products we're building.

Inclusion Statement: We’re building products for a diverse world, and we need a diverse team to do it well. We strongly encourage applications from everyone, regardless of race, religion, colour, national origin, gender, sexual orientation, age, marital status, or disability status.

Accessibility Statement: We’re committed to an accessible hiring experience. If you need any accommodations throughout the interview process, please let us know — we'll work with you to make sure you have what you need. We also welcome any feedback on how we can better accommodate candidates with accessibility needs.

AI in Hiring: We may use artificial intelligence (AI) tools to support parts of our hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our team but don't replace human judgment – all final hiring decisions are made by people. If you have questions about how your data is used, reach out to us.