Law Clerk/Real Estate Coordinator (18-month Contract)

Town of Saugeen Shores; Port Elgin; On-site; CAD 50,000 - 57,000; Full time

Benefits offered by this job

OMERS pension

Development opportunities

Competitive wage

Job summary

Town of Saugeen Shores is seeking a Law Clerk/Real Estate Coordinator to support the Chief Administrative Officer. You will coordinate legal files, conduct research, support real estate and development transactions, and prepare legal documents across the organization.

The role requires a Law Clerk diploma or equivalent, with ILCO eligibility an asset, and knowledge of municipal and real estate processes. Equal opportunity employer with OMERS pension and development opportunities.

Qualifications

• Post secondary diploma in Law Clerk studies or equivalent work experience.
• Membership or eligibility for ILCO is an asset.
• Knowledge of municipal law, real estate and contract administration.

Responsibilities

• Maintain confidential legal files, records, and document systems.
• Monitor deadlines, schedules, and status of legal matters.
• Support property acquisitions, dispositions, easements and leases.
• Prepare closing documents and coordinate filing of legal documents.
• Coordinate litigation prep, external counsel, and budgets.
• Liaise with Town departments and external stakeholders.

Skills

Legal research

Attention to detail

Project management

Confidentiality

Communication

Education

Law Clerk diploma

ILCO eligibility

Job description

Closing Date: October 23, 2026 at 4:30 pm EST

Anticipated start date/end date: November 2, 2026 to April 28, 2028

Number of Vacancies: 1 (new vacancy within Office of the CAO Department)

Saugeen Shores: Both city and town, wrapped in a village.
Choosing to work and live in Saugeen Shores gives you an unparalleled choice of easy-going lifestyles, economic opportunities and nature at every turn. You can truly create your own village in this growing, diverse community of neighbourhoods and amenities. You can replace long commutes with easy lakeshore rides. You can choose to be as active or relaxed as you want to be. You can make all these great choices without sacrificing family life, schools, and even access to the wide world. Nestled on the shores of Lake Huron with forests and farms all around, Saugeen Shores is the promise of both cities and towns, wrapped in a village.

The Team:
We take our team-first culture so seriously; we wrote a Team Saugeen Charter to celebrate and protect it. Our shared role is to keep Saugeen Shores safe, well-serviced, growing and vibrant in ways that respect the public and reflect our team. We develop careers from the inside first. We engage each other personally and professionally. We welcome change. we embrace new ideas. We do more than live with work processes; we seek to continuously improve them. And we have each other's backs - because that is what great teams do.

What we offer you:

• Wage: $44.90 to $51.02 per hour (depending on qualifications and experience)
• Hours:35 hrs/week, Monday to Friday, 8:30 am to 4:30 pm (may be expected to attend Council and relevant Commitee meetings which typically occur outside of regular hours).
• Pension: Enrollment in the OMERS pension plan.
• Development: A passion for investing in our workforce through continuous learning and development.

The Position at a Glance:

As the Law Clerk/Real Estate Coordinator , reporting to the Chief Administrative Officer, you will coordinate legal files, conduct research, support real estate and development transactions, prepare legal documentation, maintain records, and facilitate the efficient delivery of legal services across the organization. The position does not provide legal advice but plays a key role in supporting legal operations and reducing reliance on external counsel for administrative and transactional work.

Key Responsibilities:

• Maintain confidential legal files, records, correspondence, and document management systems.
• Monitor deadlines, litigation schedules, agreement requirements, and legal matter status.
• Support property acquisitions, dispositions, easements, leases, and other land transactions.
• Conduct title, corporate, due diligence, legal, legislative, policy, and best-practice research.
• Prepare closing documents and coordinate the execution, registration, and filing of legal documents.
• Support subdivision, site plan, development, procurement, and contract administration processes.
• Maintain property, agreement, contract, template, and precedent records.
• Prepare briefing notes, research summaries, reports, by-laws, resolutions, notices, and agreements for review.
• Monitor legislative changes and support policy, procedural, governance, and statutory compliance reviews.
• Liaise with Town departments, external counsel, and internal stakeholders.
• Coordinate document collection, disclosure, and file preparation for litigation and tribunal matters.
• Monitor external legal invoices, retainers, budgets, and related reporting.
• Coordinate legal information requests, corporate records, official documents, and Council documentation.

Education and Training:

• Post Secondary Diploma in Law Clerk studies or equivalent work experience.
• Membership or eligibility for membership with the Institute of Law Clerks of Ontario (ILCO) is an asset .

Experience and Knowledge:

• Minimum three years of progressively responsible law clerk experience.
• Experience working in municipal law, real estate law, planning law, or a related legal environment.
• Knowledge of electronic records and document management systems.
• Knowledge of municipal government operations and governance.
• Understanding of municipal law processes, real estate transactions, and contract administration.
• Knowledge of the Municipal Act, Planning Act, Land Titles Act, Municipal Freedom of Information and Protection of Privacy Act (MFIPPA), and related legislation.
• Experience in municipal government is an asset.
• Experience supporting real estate transactions and development agreements is preferred.
• Experience working with external legal counsel and public sector organizations is preferred.

Skills and Competencies:

• Excellent legal research and analytical skills.
• Superior attention to detail and accuracy.
• Strong organization and project management abilities.
• Ability to maintain strict confidentiality.
• Ability to manage multiple competing priorities in a fast-paced environment.
• Effective written and verbal communication skills.

The Town of Saugeen Shores is an equal opportunity employer committed to inclusive, barrier-free recruitment and selection processes and work environments. We are committed to equal employment opportunities regardless of race, colour, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status. We will accommodate the needs of applicants under the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA). The Town of Saugeen Shores will make every effort to accommodate applicants with disabilities in its recruitment and selection process. Information received relating to accommodation needs of applicants will be addressed confidentially in accordance with the Municipal Freedom of Information and Protection of Privacy Act, R.S.O. 1990 and will be used for the purpose of this employment opportunity only.

If you require an accommodation to submit your resume for an employment opportunity, or for more information on accommodation during the recruitment process, please contact the Human Resources Coordinator at [e-mail] or by phone at 519-832-2008 x.161.