Lab and Simulation Support Administrator

The University of British Columbia; Kelowna; On-site; CAD 50,000 - 58,000; Part time

Job summary

The University of British Columbia at Okanagan is seeking a part-time Lab and Simulation Support Administrator to assist in delivering high-quality student lab and simulation experiences. You will work with staff, faculty, and students, ensuring smooth operations and data privacy compliance.

Reporting to the Nursing Laboratory Simulation Coordinator, you will coordinate scheduling, manage equipment and space resources, and support the center’s continuous improvement in learning outcomes.

Qualifications

• Completion of a two-year post-secondary diploma in practical nursing or equivalent.
• Minimum two years relevant work experience, or an equivalent combination of education and experience.
• Demonstrates commitment to equity, diversity, and inclusion.

Responsibilities

• Support lab and simulation staff and faculty in delivering high-quality learning experiences.
• Coordinate day-to-day operations of the lab and simulation center.
• Oversee supplies inventory and purchasing; manage data privacy and access.

Skills

Practical nursing

Teamwork

Attention to detail

Communication

Education

Two-year diploma in practical nursing

BHSc (asset)

Tools

Database management

Healthcare equipment knowledge

Job description

Staff - Union Job Category BCGEU Okanagan Support Staff Job Profile BCGEU OK Salaried - Technician III Job Title Lab and Simulation Support Administrator Department UBCO | Clinical Teaching | Willson | School of Nursing | Faculty of Health and Social Development Compensation Range $4,518.00 - $5,175.00 CAD Monthly Posting End Date September 23, 2026 Note: Applications will be accepted until 11:59 PM on the Posting End Date. Job End Date Ongoing

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Summary

This position is dedicated to supporting lab and simulation staff and faculty in the delivery of high-quality student lab and simulation based learning experiences. This position must be able to work collaboratively with the staff and faculty as well as have a high level of independence to assist in carrying out the operations of the center. This is a part time position with an expected 28.5 hours per week schedule.

Organizational Status

This position reports to the Coordinator and assumes the responsibilities for the day-to-day coordination and running of the lab and simulation center.

Work Performed

• Works closely with lab and simulation team including the lab and simulation coordinator, practice placement coordinator, staff, faculty, and students to foster a positive work environment and a culture of excellence in lab and simulation.
• Works with the simulation coordinator to support strategic planning for the lab and simulation across programs.
• Oversees the ordering of supplies and management of inventory including creating purchase orders and reconciling credit card.
• Maintains related databases, software, and programs Liaises with IT, AV, and other services to ensure optimal functioning of equipment.
• Ensures storage of the lab and simulation data complies with privacy and security standards and manages appropriate access to this data.
• Assists with the operational management of the scheduling of learning spaces, equipment, and personnel resources.
• Creates a clear process for determining priority access to equipment.
• Works closely with external technical experts and technicians and ensures optimum operating environments for staff, faculty and students.
• Maintains records of all equipment service agreements and warranties, brings forward pending expiry and renewal requirements on a timely basis.
• Manages lab and simulation set up, take down, overall cleanliness, visual inspections of equipment, redeployment of supplies and to troubleshoot issues that arise.

Consequence of Error/Judgement

This position requires the ability to work both independently and collaboratively is required to ensure overall organization and administration of the Lab Sim environment in the BSN programs in the School of Nursing. These experiences are integral to nursing students completing course work, meeting the required competencies of a graduate nurse, and becoming safe practicing nurses. The judgments and decisions made by person in this position must be in alignment with current nursing practice standards and UBCO SON content. Ensuring student safety is essential. Judgment, reliability, accuracy, and skilled communications are required for the smooth operation of this learning area and to ensure quality lab and simulation education. Consequences of inappropriate judgments, unreliable performance, inaccuracy, or miscommunications may include inappropriate ordering, scheduling, and operation of lab and simulation learning.

Supervision Received

This position receives supervision from the Nursing Laboratory Simulation Coordinator.

Minimum Qualifications

• Completion of a two-year post-secondary diploma in practical nursing
• Minimum two (2) years relevant work experience, or an equivalent combination of education and experience.
• Willingness to respect diverse perspectives, including perspectives in conflict with one’s own
• Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion

Preferred Qualifications

• Health Sciences degree (BHSc or equivalent) is an asset
• Knowledge of healthcare equipment and supplies.
• Database management and an aptitude to learn new applications
• Project management skills is an asset
• Effective oral and written communication, interpersonal, customer service, and organizational skills.
• Ability to work independently or within a team with minimal supervision is expected.
• Ability to maintain accuracy and attention to detail.
• Demonstrated ability to take initiative, exercise good judgment and resolve technical problems.
• Demonstrated ability to prioritize work, multi-task and work under pressure to meet deadlines.
• Demonstrated organizational and interpersonal skills and knowledge of safety issues.
• Ability to comprehend and interpret University policies, procedures, manuals, handbooks and reports.

The University of British Columbia is a global centre for research and teaching, consistently ranked among the top 20 public universities globally. A large part of what makes us unique is the community of engaged students, faculty, and staff who are collectively committed to shaping a better world. Recognized as a leading employer in British Columbia and Canada, UBC supports inspired students, faculty and staff on their journey of discovery, and challenges them to realize their greatest potential. New ideas, changing infrastructure, innovative technology, and fresh approaches are opening up possibilities for the future of research, teaching, and work. Are you ready to embrace the future together?

Equity and diversity are essential to academic excellence. An open and diverse community fosters the inclusion of voices that have been underrepresented or discouraged. We encourage applications from members of groups that have been marginalized on any grounds enumerated under the B.C. Human Rights Code, including sex, sexual orientation, gender identity or expression, racialization, disability, political belief, religion, marital or family status, age, and/or status as a First Nation, Metis, Inuit, and/or Indigenous person. All qualified candidates are encouraged to apply; however Canadians and permanent residents will be given priority. If you have any accommodation or accessibility needs during the job application process, please contact the Centre for Workplace Accessibility at [e-mail].