Junior Project Manager

Makemarks; Toronto; Hybrid; CAD 47,000 - 49,000; Full time

Job summary

MakeMarks, part of Propelis Group, is seeking a Project Manager to plan, organize, and oversee the execution of client projects. You will ensure on-time delivery, budget adherence, and high-quality outcomes by coordinating designers, strategists, and copywriters.

You will manage scopes, risks, and client communications, track margins, and report progress with the PMO, using Workfront or equivalents to keep data accurate.

Responsibilities

• Develop project plans, schedules, and budgets in collaboration with the team and client.
• Owns all gates, risk and commercial controls to run the project they are accountable for, for best utilisation, workflows, and delivery.
• Own and track margins and optimisation solutions for the project they are accountable for, ultimately delivering to the target VCM.
• Manage day-to-day operations of assigned projects, ensuring smooth execution and delivery.
• Track project performance in partnership with the PMO, ensuring adherence to timelines, budgets, and resource allocation.
• Collaborate closely with the PMO to ensure projects align with organizational goals and governance standards.
• Maintain data integrity within project management tools like Workfront, ensuring accurate reporting and alignment with organizational objectives.
• Act as the central point of contact for internal teams, including designers, strategists, and copywriters
• Facilitate team meetings, brainstorming sessions, and status updates to ensure alignment and progress.
• Help allocate resources effectively and flag any capacity or timeline concerns.

Job description

Marks, part of the Propelis Group, Marks is a consumer experience agency creating engaging moments across the entire brand spectrum—from brand design and packaging, to content and consumer connections. We are a collaborative global network of 1,900+ team members across 25+ studios and 20+ countries, partnering with some of the world’s most recognized brands to solve complex business challenges through design, strategy, and craft.

Job Summary

The Project Manager is responsible for planning, organizing, and overseeing the execution of
projects within Marks. This role ensures that projects are delivered on time, within budget and
agreed margin and to the highest quality standards by coordinating teams, managing workflows, and
maintaining clear communication with clients. The ideal candidate is a detail-oriented multitasker
who thrives in a fast-paced, collaborative environment and has a passion for creative excellence.

Key Responsibilities

1. Project Coordination

• Develop project plans, schedules, and budgets in collaboration with the team and client.
• Owns all gates, risk and commercial controls to run the project they are accountable for, for
  best utilisation, workflows, and delivery.
• Own and track margins and optimisation solutions for the project they are accountable for,
  ultimately delivering to the target VCM
• Manage day-to-day operations of assigned projects, ensuring smooth execution and delivery.
• Track project performance in partnership with the PMO, ensuring adherence to timelines, budgets,
  and resource allocation.
• Collaborate closely with the PMO to ensure projects align with organizational goals and
  governance standards.
• Maintain data integrity within project management tools like Workfront, ensuring accurate
  reporting and alignment with organizational objectives.
• Act as the central point of contact for internal teams, including designers, strategists, and
  copywriters
• Facilitate team meetings, brainstorming sessions, and status updates to ensure alignment and
  progress.
• Help allocate resources effectively and flag any capacity or timeline concerns.

3. Client Relationship Management

• Serve as the client contact for assigned projects regarding delivery, providing regular updates
  and addressing questions or concerns.
• Ensure alignment between client objectives and project deliverables.
• Manage expectations and build strong relationships to foster trust and satisfaction.

4. Budget & Timeline Management

• Monitor project budgets and margin, ensuring all costs are accounted for and within scope.
• Proactively address scope changes, ensuring client approval and proper
  documentation.
• Manage project timelines, identifying risks and adjusting plans as needed to meet deadlines.

5. Problem Solving & Risk Mitigation

• Identify potential challenges and develop solutions to keep projects on track.
• Escalate issues to the Senior Project Manager or Project Director when necessary, ensuring transparency.

6. Process Improvement

• Contribute to improving project management workflows and tools for greater efficiency.
• Document lessons learned and best practices for future projects.

About Propelis: Propelis is a portfolio of global marketing services and technology companies with a combined legacy of 150+ years, 2,000+ clients, 9,000 employees, and operations across 30 countries. Propelis provides the scale and support of a global organization while preserving the unique culture and identity of each company in its portfolio. For more information visit: www.MakeMarks.com

EEO Statement: We are proud to be an equal opportunity workplace. All employment is decided on the basis of qualifications, merit, and business need. We offer equal employment opportunities to employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, genetic information, age, disability or any other characteristic protected by federal, state or local law.Equal Opportunity Employer Minorities/Women/Veterans/Disabled.

We strive to make our employment website and application process accessible to all users and applicants. In doing so, we provide reasonable accommodations to applicants with disabilities. If you have a disability and require a reasonable accommodation or assistance completing the application process, please contact a member of our Human Resource Team.

The Ontario pay range for this position is $47,000 CAD to $49,000 CAD annually. Ultimately, in determining pay, we will consider the successful candidate's experience, skills, knowledge, and other job-related factors.

We remain committed to ensuring equal opportunity in all aspects of employment, including recruitment. We encourage applications from all qualified individuals, particularly those who may contribute to the further diversification of our organization. If you require any form of accommodation during the recruitment process, please do not hesitate to let us know. Together, we strive to foster an environment where everyone can thrive and be their authentic selves.