Junior Cost Estimator Internship

Dr Clean; Greater Sudbury; On-site; CAD 35,712 - 46,872; Full time

Benefits offered by this job

Health Spending Account (HSA)

Paid Vacation Time

Personal Days

Job summary

Dr. Clean Inc. in Sudbury is seeking a Junior Cost Estimator Intern to support the estimating and quotation process for diverse cleaning services across Ontario.

The role involves coordinating RFQs, preparing quotes with pricing and analyses, and maintaining CRM and reporting systems while collaborating with sales, engineering, and operations teams. This 1-year paid internship offers potential permanency and growth opportunities.

Qualifications

• Previous experience in a sales support, administrative, or customer service role.
• Ability to multitask, prioritize, and meet deadlines in a fast-paced environment.
• Strong verbal and written communication skills, including a confident phone manner.
• Proficiency with Microsoft Office Suite, especially Excel, and CRM systems.

Responsibilities

• Coordinate and manage estimating and quotation process by reviewing RFQs, logging activity, and ensuring packages meet requirements.
• Establish and monitor quotation timelines with sales, engineering, and operations teams to hit target dates.
• Prepare and submit customer quotations, including pricing and supporting documentation.
• Maintain quote tracking systems, CRM data, and ensure data accuracy across teams.
• Conduct outbound prospecting activities to generate new business opportunities and schedule appointments.
• Prepare, analyze, and maintain sales and estimating reports and dashboards.
• Provide administrative support to the sales team, including proposals and data entry.
• Coordinate with internal departments to ensure smooth order processing and customer satisfaction.
• Attend GAP meetings and other operational reviews as needed.
• Manage calendars, files, and general operations within the department.

Skills

Sales support

Administrative

Customer service

Excel

CRM systems

Multitask

Attention to detail

Communication

Travel within Ontario

Driver’s licence

Tools

CRM systems

Excel

Job description

Join our team at Dr. Clean Inc.!

Dr. Clean Inc. is a trusted cleaning services provider with over 18 years of experience serving businesses across Ontario. With offices in Sudbury, Timmins, and the Greater Toronto Area, we offer a wide range of cleaning solutions across key divisions, including janitorial, industrial, and labour services.

Our team takes pride in delivering top-quality service to diverse industries such as clinics, daycares, financial institutions, mine sites, offices, schools, commercial and industrial properties, forestry, and transportation. No matter the sector, we are committed to maintaining clean and safe environments that promote health, safety, and business success.

At Dr. Clean Inc., we empower our highly trained cleaning technicians to provide exceptional service tailored to each client’s unique needs. If you’re passionate about delivering quality cleaning solutions and want to be part of a dynamic, growing company, we’d love to hear from you!

Explore exciting opportunities with us and become part of a team that makes a difference every day.

Position Available

Role Title: Junior Cost Estimator Internship

Location: Sudbury

Schedule: Full-Time, Monday to Friday

Term: 1 Year Paid Internship with potential for permanency

Duties & Responsibilities

• Coordinate and manage the estimating and quotation process by reviewing customer RFQs, making quote/no-quote recommendations, logging and tracking quote activity, and ensuring all RFQ packages are complete, accurate, and compliant with customer requirements.


• Establish and monitor quotation timelines, collaborating with sales, engineering, and operations teams to ensure target dates are achieved and all required documentation, including feasibility studies, capacity reviews, approvals, and sign-offs, is completed prior to submission.


• Prepare and submit customer quotations, including piece pricing, tooling costs, variable margin analyses, capital requirement calculations, executive summaries, and supporting documentation in a timely manner.


• Maintain and continuously update quote tracking systems, CRM databases, and sales management systems, ensuring pricing, engineering changes, customer requirements, quote history, leads, opportunities, and client information remain accurate and current.


• Conduct outbound prospecting activities, including cold calls and proactive outreach, to generate new business opportunities, schedule appointments, and identify opportunities for upselling and cross-selling within the existing customer base.


• Prepare, analyze, and maintain sales and estimating reports, dashboards, and executive summaries to support business planning, performance monitoring, and strategic decision-making.


• Provide administrative support to the sales team by preparing proposals, entering and maintaining data, coordinating follow-up communications, responding to customer inquiries, and directing requests to the appropriate sales representative.


• Coordinate with internal departments to ensure efficient order processing, seamless project handoffs, and a high level of customer satisfaction throughout the sales and estimating process.


• Prepare documentation and attend meetings, including GAP meetings and other operational reviews, as required.


• Manage general administrative responsibilities, including scheduling meetings, maintaining calendars, organizing files, and supporting departmental operations.


• Recommend and implement process improvements, new systems, and best practices to enhance the efficiency, accuracy, and effectiveness of sales administration and estimating functions.


• Perform other duties and special projects as assigned.

Qualifications and Skills Requirements

• Previous experience in a sales support, administrative, or customer service role.


• Strong verbal and written communication skills, including a confident phone manner.


• Proficiency in Microsoft Office Suite, particularly Excel, and experience with CRM systems.


• Ability to multitask, prioritize, and meet deadlines in a fast-paced environment.


• High attention to detail and organizational skills.


• Self-motivated, proactive, and a team player.


• Experience making cold calls or working in a lead generation capacity.


• Must be willing and able to travel as necessary within Ontario.


• Valid Driver’s licence and clean driver’s abstract


• Be bondable

Compensation and Benefits

• Benefits: Health Spending Account (HSA)


• Paid Vacation Time off, Statutory and Personal Days

What we Offer

• Competitive wages and benefit package (benefits included only if full-time)


• Opportunity for growth and advancement


• Supportive team culture and a collaborative work environment


• Training and professional development opportunities