Job ID #31969: Development Administrator (RE-POST)

cityofhamilton; Hamilton; On-site; CAD 55,000 - 75,000; Full time

Job summary

The City of Hamilton is seeking a Development Administrator (9-month contract) to design and implement administrative systems for development applications data tracking. You will maintain records, develop data tracking systems, and prepare manuals for the Growth Management Division, reporting to senior engineers and coordinating with staff.

You will assist in creating user guides, training staff on data systems, and overseeing fee records.

Qualifications

• Completion of a three-year college diploma in Computer Systems or Engineering Technology with related experience.
• Experience in database design, data tracking, reporting, and relational databases is an asset.
• Strong knowledge of Microsoft Office suite and digital database software such as POSSE.
• Excellent written and verbal communication; ability to prepare reports and correspondence.
• Ability to work independently with good organizational and analytical skills; attention to detail.
• Knowledge of GIS is an asset and familiarity with development guidelines is beneficial.

Responsibilities

• Prepare administrative systems and processes for development applications data tracking.
• Maintain records and develop data tracking systems and procedural manuals for Growth Management Division.
• Co-ordinate with staff and prepare information for recommendation reports to Council.
• Assist in design and maintenance of electronic data systems for tracking development applications.
• Create user manuals and train staff on data-tracking systems and databases.
• Set up database features for time tracking and reporting; document processes for development applications.
• Compile information and prepare status reports on development and revenue activity.
• Track and record development processing fees and maintain related fee lists; monitor records.

Skills

Database design

Data tracking

Microsoft Office

Communication skills

Analytical skills

Research capability

GIS knowledge

Procurement policy familiarity

Education

Diploma in Computer Systems or Engineering Technology

Tools

POSSE

Excel

Word

Access365

PowerPoint

SharePoint

Job description

Contribute to the City of Hamilton, one of Canada’s largest cities - home to a diverse and strong economy, an active and inclusive community, a robust cultural and dining scene, hundreds of kilometers of hiking trails and natural beauty just minutes from the downtown core, and so much more. Join our diverse team of talented and ambitious staff who embody our values of sensational service, courageous change, steadfast integrity, collective ownership and being engaged empowered employees. Help us achieve our vision of being the best place to raise a child and age successfully. #BeTheReason

• Job ID #31969: Development Administrator (RE-POST)
• Union: CUPE Local 5167
• Job Description ID #: 4036
• Duration: up to 9 months
• Vacancy type: This posting is for an existing vacancy
• This is a re-post. The job description has been updated.

SUMMARY OF DUTIES

Reporting to the Senior Engineer, Capital Planning, under the supervision of the Development and Capital Infrastructure Administrator, prepare and implement administrative systems and processes for development applications data tracking, records maintenance and the development and maintenance of data tracking systems and procedural manuals for the Growth Management Division.

GENERAL DUTIES

• Composes correspondence; compiles and analyzes statistics.
• Compiles information for new and/or amendment of existing development policies and procedures for various types of development applications.
• Co-ordinates and implements the preparation of manuals containing development policies, procedures, and standards for the land development practices for internal and public use.
• Co-ordinates with development staff; other sections or departments and prepares information for recommendation reports to Council.
• Assists in the design, development and maintenance of the Growth Management Division’s electronic data systems for tracking development applications.
• Assists in the creation of user manuals to instruct staff on the use of the Growth Management Division’s data tracking systems and provide training to staff on use of database.
• Set up Database features for staff Time Tracking and Reporting.
• Oversee and document processes for all types of development applications administered by the division for incorporation into the tracking system including creation of flow charts for each process.
• Uses the electronic data systems to compile information and prepare status reports showing development and revenue activity of the Growth Management Division for distribution.
• Record and process Development Processing Fees, including yearly indexing / maintenance of Divisional Processing Fees List. Oversees and monitors processing fee records in a digital Database.
• Tracks quantities and costs of municipal works constructed under development applications through review of tender documents to record constructed municipal works (i.e. watermains, sanitary sewers, sidewalks) by type, size and contract prices and enter the information into the division database for each application.
• Prepare internal reports identifying the quantity of municipal infrastructure constructed under development applications on an annual basis.
• Participates in the Staging of Development Program and preparation of reports by compiling and recording subdivision draft plan information, application status, proposed Land Use data – number of blocks, proposed units, from subdivision draft plan information.
• Prepares Staging of Development Detail Sheets for all active subdivision applications, showing estimated development charge expenditures and anticipated revenue based on development type and number of proposed units and required municipal infrastructure.
• Performs other duties as assigned which are directly related to the major responsibilities of the job.

QUALIFICATIONS

1. Completion of a three-year community college diploma in Computer Systems or Engineering Technology, or related education with demonstrated related experience in database and records management data tracking and reporting.
2. Basic understanding of database structure and functions, along with extensive experience in records management, including data tracking and reporting, custom data retrievals, data sets. Directly related experience in designing and implementing relational databases is an asset.
3. Experience in a computerized environment including excellent working knowledge of Microsoft Office computer software applications (Excel, Word, Access365, PowerPoint, SharePoint). and digital database software such as POSSE.
4. Possess effective written and verbal skills in preparation of correspondence, documents and reports.
5. Initiative, ability to work independently, good organizational and analytical skills, attention to detail and teamwork, skills.
6. Ability to locate and accurately utilize relevant research material and documents.
7. Working knowledge and experience with G.I.S. is an asset.
8. Familiarity with the City of Hamilton’s Comprehensive Development Guidelines and Financial Policies Manual and the Procurement By-law is an asset.
9. Knowledge of land development process is an asset.

SALARY

Salary Grade J

HOURS

35 per week

THE INCUMBENT SHALL COMPLY WITH ALL HEALTH AND SAFETY POLICIES

AND PRACTICES FOR THIS POSITION AND THE WORKPLACE.

Disclaimer:
Be advised that Human Resources frequently audits resumes of internal/external applicants to ensure/validate information provided is consistent and trustworthy.Falsification of information provided at any time throughout the recruitment process may be grounds for disqualification, and for internal applicants, subject to discipline up to and including termination.

The City is an equal opportunity employer that is committed to inclusive, barrier-free recruitment and selection processes.Consistent with our Values and Corporate Culture Pillars, the City of Hamilton is committed to providing equitable treatment to all with respect to barrier-free employment and accommodation without discrimination. The City will provide accommodation for applicants in all aspects of the hiring process, up to the point of undue hardship. If you have an accommodation need, please contact Human Resources as soon as possible to make appropriate arrangements.